HomeMy WebLinkAbout28 - C-3176 - BA-066 - Balboa Blvd. RehabilitationMay 24, 1999
CITY COUNCIL AGENDA
ITEM NO. 28
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BALBOA BOULEVARD REHABILITATION, MAIN STREET TO "G"
STREET — AWARD OF CONTRACT NO. 3176
RECOMMENDATION:
1. Approve the Plans and Specifications.
2. a. Award Contract No. 3176 to Los Angeles Engineering Inc. for the Total Bid
Price of $574,564.10 for Alternate "A" (pavers in the roadway and sidewalk
areas at the intersection of Balboa Boulevard and Main Street), and
authorize the Mayor and the City Clerk to execute the contract,
or
b. Award Contract No. 3176 to Los Angeles Engineering Inc. for the Total Bid
Price of $473,363.00 for Alternate "B" (asphalt paving in the roadway and
concrete in the sidewalk area at the intersection of Balboa Boulevard and
Main Street), and authorize the Mayor and the City Clerk to execute the
contract,
or
c. Award Contract No. 3176 to Los Angeles Engineering Inc. for the Total Bid
Price of $567,562.10 for Alternate "C" (pavers in the crosswalk and sidewalk
areas, and grey exposed aggregate concrete in the center of the intersection
of Balboa Boulevard and Main Street), and authorize the Mayor and the City
Clerk to execute the contract.
3. Establish an amount of $57,000.00 to cover the cost of unforeseen work in
Alternate "A ", or $46,000.00 to cover the cost of unforeseen work in Alternate
"B" or $56,000.00 to cover the cost of unforeseen work in Alternate "C ", in
accordance to the Alternate chosen in Recommendation 2.
4. Authorize a budget amendment to transfer appropriations of between
$19,363.00 to $131,564.10 depending on award of Alternate A, B or C, as
described below.
Funds will be transferred from Account Nos. 7161- C2700449 (CDBG funds) and
7281- C5100465 (Measure M funds) to Account Nos. 7161- C5100390 and 7281 -
05100390 (Balboa Boulevard).
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SUBJECT: Balboa Boulevard Rehabilitation, Main Street to "G" Street —Award of Contract No. 3176
May 24, 1999
Page 2
DISCUSSION:
This project provides for the re- paving of Balboa Boulevard from Main Street to "G"
Street on the Peninsula. The work in each alternate bid consists of removing existing
deteriorated sidewalk, curb access ramps, driveway approaches, asphalt roadway,
curb, curb and gutter, cross gutter; grinding existing roadway and constructing P.C.C.
sidewalk, curb access ramps, driveway approaches, curb, curb and gutter, cross
gutters, asphalt patch back and asphalt overlays. The difference between Alternate
"A ", Alternate "B" and Alternate "C" is the construction of improvements at the
intersection of Balboa Boulevard and Main Street. Alternate "A" includes the
installation of interlocking pavers in the roadway and sidewalk at the intersection of
Balboa Boulevard and Main Street; Alternate `B" includes the reconstruction of the
intersection of Balboa Boulevard and Main Street with asphalt concrete pavement and
P.C.C. concrete sidewalk and Alternate "C" includes the installation of interlocking
pavers in the sidewalk and crosswalk areas and grey exposed aggregate concrete in
the center of the intersection of Balboa Boulevard and Main Street. An intersection
detail showing the interlocking paver layout is attached. The City Council PROP
Committee has been evaluating a method to improve the appearance of the
streetscape in the Balboa Business District. They requested that an alternative be
included in this project to provide the costs for installing decorative pavers. Samples of
the pavers and the project plans are available for review in the Public Works
Department and will be in the City Council conference room prior to the meeting.
At 11:00 a.m. on May 6, 1999, the City Clerk opened and read the following bids for
this project:
ALTERNATE "A"
BIDDER
Low Los Angeles Engineering Inc.
2 EXCEL PAVING CO.
3 NOBEST INC.
TOTAL BID AMOUNT
$574,564.10
* $604,567.95
$635,070.00
* Corrected Bid Amount $604,567.90
The low total bid amount for Alternate "A" is 4% above the Engineers Estimate of
$550,000.00.
ALTERNATE "B'9
BIDDER
Low Los Angeles Engineering Inc.
2 NOBEST INC.
3 EXCEL PAVING CO.
TOTAL BID AMOUNT
* $473,938.60
** $490,264.00
$520,769.05
Corrected Bid Amount $473,363.00
** Corrected Bid Amount $490,264.20
The low total bid amount for Alternate "B" is 5% above the Engineers Estimate of
$453,000.00.
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SUBJECT: Balboa Boulevard Rehabilitation, Main Street to "G" Street —Award of Contract No. 3176
May 24, 1999
Page 3
ALTERNATE "C99
BIDDER
Low Los Angeles Engineering Inc.
2 EXCEL PAVING CO.
3 NOBEST INC.
TOTAL BID AMOUNT
$567,562.10
* $599,729.00
$644,090.00
Corrected Bid Amount $599,739.15
The low total bid amount for Alternate "C" is 6% above the Engineer's Estimate of
$534,000.00.
The low bidder on all three alternates is Los Angeles Engineering Inc., and they possess
a General Contractor's License Classification "A" as required by the project specifications.
Los Angeles Engineering Inc. has satisfactorily completed other projects for the City. In
addition, a check of the company's references indicates that the Contractor has
satisfactorily completed similar projects for other municipalities.
The additional cost to construct the intersection with interlocking pavers will be
$99,760.00, approximately $20.00 per square foot.
There are sufficient funds available to award Alternate "A" from the following funds:
Gas Tax (Balboa Boulevard)
General Funds (Streets)
CDBG Funds
Measure M Turnback
Total for Alternate "A"
7181- C5100390
7013- C5100020
7161- C2700449
7281- C5100465
$420,000.00
$ 80,000.00
$100,000.00
$31,564.10
$631,564.10
There are sufficient funds available to award Alternate "B" from the following funds:
Gas Tax (Balboa Blvd.) 7181- C5100390 $420,000.00
General Funds (Streets) 7013- C5100020 $ 80,000.00
Measure M Turnback 7281- C5100465 $19,363.00
Total for Alternate "B"
$519,363.00
There are sufficient funds available to award Alternate "C" from the following funds
Gas Tax (Balboa Blvd.)
7181- C5100390
$420,000.00
General Funds (Streets)
7013- C5100020
$ 80,000.00
CDBG Funds
7161- C2700449
$100,000.00
Measure M Turnback
7281- C5100465
$23,562.10
Total for Alternate "C"
$623,562.10
SUBJECT: Balboa Boulevard Rehabilitation, Main Street to "G" Street —Award of Contract No. 3176
May 24, 1999
Page 4
If the City Council were to award Alternate "A" or Alternate "C ", staff believes that
Alternate "A" would be the better choice, because interlocking pavers can be removed
and replaced during utility repairs, whereas exposed aggregate concrete would have
trench repair cuts visible on the surface after utility repair work.
The intersection work will begin after September 12, 1999. The remainder of the work
will be done during the summer beginning in the middle of June.
The Contractor will have sixty consecutive working days (12 weeks) to complete the
work between "A" Street and "G" Street. The contractor will be required to complete all
work on the intersection of Balboa Boulevard and Main Street and between Main Street
and "A" Street within twenty -five consecutive working days (5 weeks) beginning
September 13, 1999.
Respectfully sub
N
PUBLI WORKS DEPARTMENT
Don Webb, Director
v� y
Stephen Kuy
Senior Civil Engineer
Attachment: Balboa Boulevard /Main Street Intersection Drawing
Project Location Map
Bid Summary
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F: \Users\PBW\Shared \COUNCIL \FY98- 99\May -24\N- Balboa Blvd C- 3176.doc
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City of Newport Beach
BUDGET AMENDMENT
1998 -99
-)ECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Budget Appropriations AND
HX Transfer Budget Appropriations PX
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
FXPLANATION:
NO. BA- 066
AMOUNT: E131,564.10
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer funds from the CDBG Fund and the Measure M Fund - Tumback money to the Balboa Boulevard Rehabilitation.
This budget amendment reflects alternate "A" on the supporting documentation. Alternate "A" Is a contract for pavers in the
roadway and sidewalk areas at the intersection of Balboa and Main. Historically, no other budget amendments in these accounts.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 Fund Balance Control
RFVENUE APPROPRIATIONS (3601)
1 Fund/Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Signed:
Amount
Debit Credit
$100,000.00
$31,564.10
' Automatic
$100,000.00
$31,564.10
s -i 31 99
Date
ate
0
Id: 0City Council Approval: City Clerk Date
Description
Division
Number
7161
Community Development Block Program
Account
Number
C2700449
Balboa Peninsula Revitalization Project
Division
Number
7161
Community Development Block Program
Account
Number
C5100390
Balboa Blvd Pavement Rehabilitation
Division
Number
7281
Measure M
Account
Number
C5100465
Polaris Drive Pavement Overlay
Division
Number
7281
Measure M
Account
Number
C5100390
Balboa Blvd Pavement Rehabilitation
Division
Number
Account
Number
Signed:
Signed:
Amount
Debit Credit
$100,000.00
$31,564.10
' Automatic
$100,000.00
$31,564.10
s -i 31 99
Date
ate
0
Id: 0City Council Approval: City Clerk Date
City of Newport Beach
BUDGET AMENDMENT
1998 -99
CT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Budget Appropriations AND
X Transfer Budget Appropriations X
�X from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 066
AMOUNT: E19,363.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer funds from the Measure M Fund - Tumback money to the Balboa Boulevard Rehabilitation. This budget amendment
reflects alternate "B" on the supporting documentation. Alternate 'B" is a contract for asphalt paving in the roadway and concrete
in the sidewalk area at the intersection of Balboa and Main. Historically, no other budget amendments in these accounts.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 Fund Balance Control
REVENUE APPROPRIATIONS (3601)
0 Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Signed
Signed
Number
Number
Number
Number
Number
Number
City Council Approval: City Clerk
Amount
Debit Credit
$19,363.00
$19,363.00
Date
Date
Description
Division
Number
7281
Measure M
Account
Number
C5100465
Polaris Drive Pavement Overlay
Division
Number
7281
Measure M
Account
Number
C5100390
Balboa Blvd Pavement Rehabilitation
Division
Account
Division
Account
Division
Account
Signed
Signed
Number
Number
Number
Number
Number
Number
City Council Approval: City Clerk
Amount
Debit Credit
$19,363.00
$19,363.00
Date
Date
City of Newport Beach
BUDGET AMENDMENT
1998 -99
)ECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Budget Appropriations AND
X Transfer Budget Appropriations Px
�X from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 066
AMOUNT: $123,562.10
Increase in Budgetary Fund Balance •
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer funds from the CDBG Fund and the Measure M Fund - Tumback money to the Balboa Boulevard Rehabilitation.
This budget amendment reflects alternate "C" on the supporting documentation. Alternate "C" is a contract for pavers in the
crosswalk and sidewalk areas at the intersection of Balboa and Main. Historically, no other budget amendments in these accounts.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
R=VENUE APPROPRIATIONS (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Division
Account
Division
Account
Signed
Signed
;d
Description
Fund Balance Control
Description
Amount
Debit Credit
1]
Number 7281 Measure M
Number C5100465 Polaris Drive Pavement Overlay
Number 7281 Measure M
Number C5100390 Balboa Blvd Pavement Rehabilitation
Number
Number
City Council Approval: City Clerk
$23,562.10
$23,562.10
Date
' D31
Date 0
Description
Number
7161
Community Development Block Program
Number
C2700449
Balboa Peninsula Revitalization Project $100,000.00
Number
7161
Community Development Block Program
Number
C5100390
Balboa Blvd Pavement Rehabilitation $100,000.00
Number 7281 Measure M
Number C5100465 Polaris Drive Pavement Overlay
Number 7281 Measure M
Number C5100390 Balboa Blvd Pavement Rehabilitation
Number
Number
City Council Approval: City Clerk
$23,562.10
$23,562.10
Date
' D31
Date 0