HomeMy WebLinkAbout12 - C-3212 - Seismic Retrofit of Balboa Island BridgeSeptember 27, 1999
• CITY COUNCIL AGENDA
ITEM NO. 12
TO: Mayor And Members Of The City Council
FROM: Public Works Department
SUBJECT: SEISMIC RETROFIT OF BALBOA ISLAND BRIDGE, CONTRACT NO. 3212 —
COMPLETION AND ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the bonds 35 days after the Notice of Completion
has been recorded in accordance with the California Civil Code.
4. Approve Amendment No. 3 to the Professional Services Agreement with Dokken
Engineering, and authorize the Mayor and the City Clerk to execute the Agreement.
DISCUSSION:
On December 14, 1998, the City Council awarded Contract No. 3212 to Traylor Bros., Inc.
The contract provided for strengthening the Balboa Island bridge to increase its resistance to
collapse due to earthquake forces. The contract has now been completed to the satisfaction
of the Public Works Department, and is summarized as follows:
Original bid amount: $2,388,697.15
Actual amount of bid items constructed: 2,001,297.15
Total amount of change orders: 337,664.31
Deductions: (126.50)
Final contract amount: $2,338,834.96
The actual amount of bid items constructed was less than the original bid amount. Quantities
of Bid Item No. 7, for repairing small areas of unsound or spalled concrete on the existing
bridge, were much less than estimated. Bid Item No. 10, for constructing architectural caps
atop the 20 pilecap extensions, was deleted since pedestrian bridges are proposed for the
top of the extensions.
The $126.50 deduction shown above was Traylor Bros.' reimbursement to the City to pay for
failed aggregate tests.
The following 12 change orders were issued:
1. $3,834.23 for repairing large areas of unsound or spalled concrete on the existing
bridge not covered by other bid items.
2. $32,730.50 for modifying pile and column lengths to accommodate the as -built profile of
the existing bridge.
Subject: Seismic Retrofit Balboa Island Bridge, Contract No. 3212 - Completion And Acceptance
September 27, 1999
Page 2
3. $145.80 (a deduction) for modifying four shear keys. •
4. A no -cost change order for deleting Bid item No. 10, architectural caps.
5. $15,300 for constructing architectural reveals around the 20 pile cap extensions.
6. $6,689 for drilling through, removing and disposing of buried man -made objects, such
as timber piles, reinforcing steel and concrete.
7. $121.38 for removing and disposing of debris from the South Bay Front beach.
8. $3,620 for testing and treating water within pile casings.
9. $166,098 adjustment of compensation for fixed and overhead construction costs
because of changing Bid Item No. 7 by more that 25 %.
10. $24,079 for changing the protective surface coating installed on the bridge.
11. $5,338 for installing carbon fiber wrap on three existing cracked piles.
12. $80,000 for extra costs because of differing site conditions at Pile Bent 14L, and for
settlement of all claims against the project, including drilling through unanticipated hard
soil and the resulting delays.
The final construction cost, including change orders and deductions, is 2% below the original
bid amount. Design, construction and construction management costs are 100%
reimbursible by the Federal Highway Administration and the State of California. Funds for
the project were budgeted under Account No. 7251- C5100067, Bridge Retrofit Program.
Design and construction management services were provided by Dokken Engineering.
Because of the extended construction period and their work on three potential claims,
Dokken had requested that the City amend their professional services agreement for
construction management services (see attached letter dated July 19, 1999). Dokken
proposed to complete all services, exclusive of claims defense, for additional compensation
totalling $6,815.24. In negotiating Change Order No. 12 with Traylor Bros, the claims issues
have been settled. In addition, Dokken has now satisfactorily completed its construction
management services for the project.
The scheduled completion date was June 4, 1999. Due to adverse weather, extra work and
differing site conditions, Traylor Bros. was granted 20 additional work days. All work was
completed on July 2, 1999.
Respectfully submittedn
PUBLIC WORKS DEPARTMENT
Don Webb, Director
Llo R. Dalton, P.E.
Design Engineer
Attachments: Dokken Engineering letter of July 19, 1999
Draft Amendment No. 3
\Mis_71sys\users%pbw% shared\ coundiVy99- 001september- 2Netrofit c- 3212.doc
0
DOKKEN
E N G I N E E R I N G
July 19, 1999
City of Newport Beach
Public Works Department
3300 Newport Boulevard
Newport Beach, CA 92659 -1768
Attention: Mr. Lloyd Dalton, P.E.
REGARDING: Seismic Retrofit of Balboa Island Bridge
Dear Mr. Dalton:
Attached please find Dokken Engineering's invoice for Balboa Island Bridge (C-
3212), for the time period of June 1, 1999, to June 30, 1999. Please note that the
Dokken hours used exceeded the budgeted hours due to the project extending to July
2, 1999. We have reduced the fee ?charged this period to avoid exceeding the
maximum amount of fee allowable by the contract.
At this time we would like to request that an amendment be processed. As
mentioned above, the project was extended. The original completion date was June
4, 1999. The contractor substantially completed their work July 2, 1999. The
extension of one month represents an increase of approximately 20 %.
During the month of July, Mr. Fitterer has been working on three claims, as built
plans, completion reports, final progress payments, and job files. MBC is compiling a
post construction survey of eel grass, GKO is assisting with claims letters, and
Ninyo & Moore is breaking concrete cylinders.
The attached invoice through June shows a contract balance of $13,580.96. During
th oTofe project using $20,409.10 as follows:
R. Fitt@ $84.59 = $ 14,380.30
G. War @ $50.48= $3,028.80
Subconsultants $3,000.00 = $3.000.00
Total Projected for July 1999 $20,409.10
Therefore, we request that the City prepare an amendment to cover the additional
$6,828.14 due to the schedule extension.
Also, there are three potential claims that total over $300,000. We have estimated
our effort to defend these claims at $25,600. We recognize this work may not be
required and have estimated the time as outlined below:
3914 MURPev CANYON BOAC, SUITE A -153 • SAN DtEao, CA 92123
TEC619.514.8377 FAx:619.514.8608
R. titterer 170 hours @ $84.59 =
$14,380.30
GKO 85 hours @ $105.72 =
$8,986.20
AGRA 25 hours @ $90.00 =
$2,250.00
Total Projected from August 1, 1999
$25,615.50
GKO and AGRA were included in the above estimate to provide expert testimony
and to answer questions during arbitration.
Please let me know if you have questions or comments.
Sincerely,
Richard T. Liptak, P.E.
Project Manager
939- RTL/ADB
attach
0
0
Construction Management Services Services For:
Balboa Island Bridge (C -3212)
Cost Estimate
Dokken Engineering
Hourly Fee
Hours Worked
Total
Richard Fitterer
$ 31.00
57
$ 1,767.00
Geoffrey Warrick
$ 18.50
39.5
$ 730.75
Total Direct Labor Cost
1 $ 2,497.75
Labor Overhead
Multiplier 1.4805 Total Labor Overhead $ 3,697.92
Direct Costs
Reimbursibles (Copies, Delivery, Postage, etc.) Total Direct Costs $0.00
Subconsultants
Total Subconsultants $0.00
Fee (10 %) Total Fixed Fee $619.57
Total Price
$ 6,815.24
AMENDMENT NO. 3
TO
PROFESSIONAL SERVICES AGREEMENT
FOR
SEISMIC RETROFIT
LIDO ISLE AND NEWPORT ISLAND BRIDGES
THIS AMENDMENT No. 3 TO PROFESSIONAL SERVICES AGREEMENT
(hereinafter referred to as "Amendment No. 3 "), entered into this _ day of
1999, by and between the City of Newport Beach. a Municipal
Corporation (hereinafter referred to as "City "), and Dokken Engineering, whose
address is 3914 Murphv Canyon Road, Suite A -153, San Diego, California 92123
(hereinafter referred to as "Consultant "), is made to amend the Professional
Services Agreement entered into the 8'h day of June, 1998, to provide
construction management services for Seismic Retrofit of Newport Island Bridge
and Lido Isle Bridge by and between the aforementioned parties, (hereinafter
referred to as "Agreement") as follows:
RECITALS
A. On December 30, 1998, City and Consultant entered into Amendment No.
1 to Agreement to provide for construction management services for
construction of Seismic Retrofit of Balboa Island Brdae.
B. On July 26, 1999, City and Consultant entered into Amendment No. 2 to
Agreement to provide for additional construction management services for
construction of Seismic Retrofit of Newport Island Bridge and Lido Isle
Bridge.
0
C. Consultant has also performed additional construction management
services for construction of Seismic Retrofit of Balboa Island Bridae.
D. City and Consultant mutually desire to further amend Agreement to
compensate Consultant for said additional construction management
services for construction of Seismic Retrofit of Balboa Island Bridae.
1. TERM
The term of Amendment No. 1 is unchanged.
2. SERVICES TO BE PERFORMED
Consultant has completed all duties for additional construction management
services for construction of Seismic Retrofit of Balboa Island Bridge as set forth
in Scope of Services, Exhibit "A ", of Amendment No. 1.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant a lump sum for additional direct costs (including labor,
employee benefits, overhead, and other direct costs) incurred by Consultant and
subconsultants listed in Agreement and Amendment No. 1 in the performance of
said additional services in an additional amount of $6195.67, for a total direct
cost not to exceed $273,876.43 exclusive of any fixed fee.
City shall compensate Consultant an additional fixed fee in an additional amount
of $619.57 for a total fixed fee of $19,032.38.
0
The schedule of billing rates for extra work compensated in this Amendment No.
3 are as set forth in Compensation to Consultant, Exhibit "B ", of Agreement.
IN WITNESS WHEREOF, the parties have caused this Amendment No. 3 to be
executed on the day and year first written above.
APPROVED AS TO FORM:
By:
Robl auson
Assistant City Attorney
ATTEST:
LaVonne Harkless
City Clerk
f. \usems pbMdalton %agreemts\dokken.005.doc
CITY OF NEWPORT BEACH
A Municipal Corporation
0
Dennis D. O'Neil, Mayor
City of Newport Beach
0
CONSULTANT 0
By:
Richard T. Liptak, P.E.
Project Manager
0