The URL can be used to link to this page

Home My WebLink AboutS29 - OASIS Senior Center Repairs(Gto (o-) Agenda Item No. S29 March 14, 2000 COMMUNITY SERVICES DEPARTMENT Arts 8 Cultural - Library - Recreation - Seniors To: Mayor and Members of City Council From: LaDonna Kienitz, Community Services Director/City Librarian Re: Request for Funding of Structural Repairs of the OASIS Senior Center RECOMMENDATION Appropriate funds from the General Fund - Fund Balance to the Capital Improvement Project Account 7011-C4120538 - OASIS Senior Center Improvements, to undertake the critical structural repairs of the OASIS Senior Center. From Amount General Fund - Fund Balance $27,000 To Amount 7011-C4120538 $27,000 Rerkr,Rni imn In January, the wooden patio cover of the OASIS Senior Center was found to be unsafe due to termite damaged lumber. After a heavy wind, one of the main beams dropped with the result that the entire structure is now leaning to the left. The structure was found to have damaged vertical posts and horizontal beams due to termites and ants. Both the General Services and Building Departments have inspected the structure. General Services staff provided a brace to temporarily secure the structure. Yellow caution tape keeps participants away from the area. The damage was not evident when the official inspection was made by the City Building Department in September 1999. The structure was also evaluated by Risk Management and a representative from the City's excess liability company. it was recommended that the entire structure be replaced. The structure is over 20 years old. The concern was expressed that if only the one portion of the structure is replaced, it is considered very likely that the remaining portion will also need replacement in the immediate future. The structure spans an area of 1,852 square feet over the main patio, on the courtyard side of the center. It is used for foot traffic for access to classrooms on the south side of the building. That traffic is currently being diverted around the patio onto the grassy area, not ideal for frail people or for days of inclement weather. The OASIS Senior Center hosts 65 classes and activities each week, with attendance of approximately 500 people each day. The patio is also used extensively for many special events in the center during good weather. The City has now received bids for the total project. The cost of the lowest bid is $27,000. Attachment Mar-09-00 03:04P OASIS SNR. CTR. ICIW GRGUP [] INSURANCE COMPANY OF THE WEST i] E-,TLOit>:.R INSURANCE COMPANY ❑ INDEPENDENCE CASUALTY AND SURETY COMPANY February 28, 2000 Lauren Farley, Risk Manager City of Newport Beach P.O. Box 1768 3300 Ncwport Blvd. Newport Beach, CA 92658-8915 949 6407364 a MAR � 12Rnn �np Of N;Vvporj 8 m* RE: Policy Number: CSR 149 5475 02 - Insurance Company of the West Location_ Oasis Center & various docks and floats on Balboa Peninsula and on Balboa Island a S Dear Lauren: This will confirm the February 17, 2000 visit of the captioned location_ The purpose of this visit was to update our information as it pertains to the captioned insurance policy, and to assist you in your loss control efforts. As a result of this survey, the following items were noted, and are submitted for your review and handling. 00-2-1 The wood patio cover at the Oasis Center has partially collapsed and from physical evidence there appears to be a combination of Termite damage and rot. Consideration should be given to having a complete inspection of this structure done to determine how much damage has been done and to determine the best course of action to make this area safe for use by the public which may include demolition of the existing structure and a complete replacement_ At the present time the patio is closed and should remain so until repairs or rebuilding is complete. 00-2-2 Docks and floats owned by the City see heavy use particularly in the spring and summer months which exposes the City to claims arising out of the use of these facilities. Consideration should be given the following: All locations -Consider inspection of all docks and float access ramps and the replacement of broken, rotted or missing deck material, railings and nails or other attachments that have loosened. -Consider inspection of the pivottattachment point to the dock of the float access ramps and the replacement of the variety that allows a severe gap at low tide. This gap could easily trap and break an ankle. Loss Control is a responsibility 6fy6ur management. Our surveys are intended only to assist you in this activity and should not be oonstruad to be comprehemive reports disclosing every loss producing coadivion which may arise. Ally recommendations submitted were developed as a result of conditions obscrved during our recent visit. They do not necessarily include every loss potential. Code violation, or exception to good practice We am not in a position to advise ai to whether you We in complianm with the Occupational Safety and Health Act of 1970 Or MY other such w, and no act or statement made by us or on our behalf should be construed as making such a representation J a14SS ELCAMINO REAL • SAN LC 0106 CA 92130-2045 - P.O. SAN DIEGO, CA 92186.5563 • (152) 350-2400 • Kar-69-00 03:19P OASIS -NR. CTR. 949 07364 P.01 Page -2- RE: City of Newport Beach -Consider inspection of all locations to assure that appropriate signage is in place and readable_ -Consider inspection of all locations at the transition from the board walk to the fixed dock for stairs that have a non-standard rise [prox 7"] and consider painting a warning to `watch your step" or similar at these locations. -CONSIDER STARTING AT THE WASHINGTON STREET LOCATION. Should you have, any questions regarding the above items, or wish to discuss them further, please do not hesitate to contact me directly. However, I ask that you respond within 90 days in writing, indicating your receipt and review of these items. For your convenience, I have enclosed a self- addressed reply form and a business reply envelope for your reply to ICW Group, I would Like to than you for the courtesies extended at the time of my visit. If you have any questions, or if I may be of assistance to you, please do not hesitate to call. It is always a pleasure to provide loss control services to client of the ICW Group. Sincerely yours, Rex J. Little,CHCM Director, Municipal - Law Enforcement Services RJiJmrn M. S_ J_ Petrakis Insurance Services 160 Spear St., le. Hoer San Francisco, CA 94105 Jodi Valdivieso , Public Entity Underwriting Home Office Loss Control TOTAL P.02 pity of Newport Beack-- BUDGET AMENDMENT 1999-00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues X from unappropriated fund balance EXPLANATION: NO. BA- 04u AMOUNT:[ $27,000.00 Increase in Budgetary Fund Balance AND N Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To increase capital project appropriations by $27,000 from General Fund unappropriated surplus to fund critical structural repairs of the Oasis Senior Center. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account 010 3605 REVENUE ESTIMATES (3601) Fund/Division Account EXPENDITURE APPROPRIATIONS (3603) Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Signed Signed: Signed Amount Increase Description General Fund Unappropriated Surplus Description Description 7011 General Fund Cap Proj - Facilities Rahab C4120538 Oasis Sr. Center Improvements $27,000.00 Fihancial Approval: Administrative Services Director Administrative Approufl: City Manager City Council Approval: City Clerk . Automatic Decrease $27,000.00 Date C "4y of Newport Beach BUDGET AMENDMENT 1999-00 F�-1501 NO. BA- 048 AMOUNT:1 $27,000.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance Transfer Budget Appropriations No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations from additional estimated revenues X from unappropriated fund balance ' EXPLANATION: VED This budget amendment is requested to provide for the following: To increase capital project appropriations by $27,000 from General Fund unappropriated surplus to fund critical structural repairs of the Oasis Senior Center. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account 010 3605 REVENUE ESTIMATES (3601) Fund/Division Account EXPENDITURE APPROPRIATIONS (3603) Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Signed Signed Signed Description General Fund Unappropriated Surplus Description Description 7011 General Fund Cap Proj - Facilities Rahab C4120538 Oasis Sr. Center Improvements Financial Approval: Administrative Services Director Administrative dminitrative ApprouAl: City Manager � , 6Z2 er, City Council Approval: City Clerk Amount Increase Decrease $27,000.00 $27,000.00 ' Automatic �- /O --CUp Date oe p .� //D Ci Date