HomeMy WebLinkAbout11 - C-3270 - Bonita Canyon Sports ParkMay 9, 2000
CITY COUNCIL AGENDA
ITEM NO. 11
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BONITA CANYON SPORTS PARK -AWARD OF CONTRACT NO. 3270
RECOMMENDATIONS:
Award Contract No. 3270 to Contractor No. 6 for the total contract price of
$6,276,000, which is the Base Bid plus Alternate Bid Items No. 2 and No. 5, and
authorize the Mayor and the City Clerk to execute the contract.
Establish an amount of $42,000 to cover the cost of unforeseen work.
3. Authorize a budget amendment appropriating $394,000 from the Bonita Canyon
bond proceed improvement fund to. Bonita Canyon Sports Park Account No.
7441- C4120434 and transfer $100,000 from Sewer Pump Station Master Plan
Improvements Account No. 7532- C5600100 to a new Bonita Canyon Sports Park
Account No. 7532- C4120434 and transfer $48,000 from Freeway Reservation
Park Account No. 7021- C4120375 to a new Bonita Canyon Sports Park Account
No.7021- C4120434.
DISCUSSION:
At 2:00 PM on April 27, 2000, the City Clerk opened and read the following bids for this
project:
Contractor
BASE BID
BASE BID PLUS
ALTERNATIVES 2 & 5
6
$5,996,000
$6,276,000
2
5,911,710
6,291,710
3
6,136,000
6,374,000
9
6,210,000
6,444,000
4
6,386,000
6,671,000
8
6,540,000
6,860,000
11
6,894,000
7,259,000
10
6,998,500
7,418,500
12
7,048,000
7,385,000
7
7,200,000
7,543,385
5
7,523,000
7,994,700
TOTAL BID AMOUNT
$6,697,000
6,735,810
6,782,000
6,956,000
7,472,000
7,511,000
7,570,000
7,939,500
7,982,000
7,986,925
8,695,300
Subject: Bonita Canyon Sport Park — Award of Contract No. 3270
May 9, 2000
Page: 3
FUNDING AND SCHEDULE
The Irvine Company's Bonita Canyon development provided the City a Community
Facilities District Bond Issue in the amount of $5.9 million for the development of the
Bonita Canyon Sports Park. The bond proceeds available for the park have grown to
$6,638,000 since the bonds were issued. Based on expenditures to date for the park
design and planned expenditures for construction support (soils and archeological),
approximately $6,170,000 is available for the construction of the park.
$48,000 is available in the budget for the area formerly known as Freeway Reservation
Park (the open space area south of the West Park). Council approved grant
applications for Federal and State environmental enhancement funds. The State
application was not approved, and the Federal grant is still pending. Portions of the
Freeway Reservation Park funds were used to hydroseed the MacArthur berm slopes to
provide necessary erosion control for the past winter season.
The Bonita Canyon Sports Park project includes a sewer main that will also serve the
Pacific Bell facility near MacArthur Boulevard at the westerly end of old Ford Road. The
Pacific Bell facility is currently served by a septic tank and needs to be connected to a
public sewer line. Pacific Bell has agreed to share in a portion of the costs to construct
a sewer main from their building to the connection in Newport Hills Drive West. When
Pacific Bell applies for a Building Permit, a connection fee amounting to half of the
sewer main construction costs will be collected. Sewer funds ($100,000) will be utilized
to construct that portion of the sewer main from Newport Hills Drive West to the Pacific
Bell facility and also to provide sewer service to the Mid and West Park restrooms.
The following is a summary of the current available funds.
Account Number
7441- C4120434
Bond Improvement Fund
7532- C5600100
7021- C4120375
Account Description Amount
Bonita Canyon Sports Park $5,776,000
Bond Proceeds 394,000
Bonita Canyon Sports Park Sewer 100,000
Freeway Reservation Park 48.000
Total: $6,318,000
The contract documents call for completion of the project within 275 working days from
the notice -to- proceed date, not including the plant establishment and maintenance
periods. Staff anticipates the park will be constructed and planted by July 4, 2001, at
which time the plant establishment period of 60 days and maintenance period of 90
days will commence. Depending on the progress of the turf, use of the soccer and
baseball fields could begin as early October 2001.
Subject: Bonita Canyon Sport Park —Award of Contract No. 3270
May 9, 2000
Page: 2
Attached is the bid summary for the eleven contrators who submitted a bid. A "blind"
bid - opening process was conducted because alternate bid items were included in this
project.
Recent court decisions require "blind" bid - openings for projects with alternate bid items.
The Deputy City Clerks and certain members of the Public Works staff are the only
people who know the contractor's identity. The Public Works Director has only been
shown the bid results as listed above. The low bidder may change, depending on which
bid alternate items are approved by the City Council.
References were checked on the three lowest bidders. All three contractors have
satisfactorily completed park projects for other public agencies. All three are general
contractors with appropriate licenses and bidders bonds.
PROJECT OVERVIEW AND RECOMMENDED PROJECT COMPONENTS
The base bid for the project includes the following items:
(a) Three 200 -foot youth baseball fields
(b) One multi - purpose baseball /soccer field
(c) Mid Park - three mid -youth soccer fields
(d) West Park youth soccer fields
(e) East Site restroom and equipment storage facilities
(e) East Site parking on the site for 240 vehicles
(f) West Site parking for 115 vehicles
(f) East Tot Lot
(g) Pedestrian walking trails
(h) Green open spaces with earth berms, concrete walks, and lights
(i) Picnic areas
In addition, these six alternate bid items were provided:
1. Extension of the West Park along MacArthur Boulevard landscaping to the
Manning Park (approximately 2000 feet)
2. West Park Tot Lot
3. West Park tennis courts
4. West Park basketball courts
5. Mid Park restroom facility
6. Five decorative park signs
The total project cost for the base bid, plus the six alternate bid items, exceeds available
funding. Staff recommends constructing the base project with the addition of bid
Alternate No. 2 (West Tot Lot) and bid Alternate No. 5 (Mid Park restroom facility). The
remaining alternate bid items may be considered in the future if grant funding becomes
available.
Subject: Bonita Canyon Sport Park —Award of Contract No. 3270
May 9, 2000
Page: 4
RECOMMENDATION
When the City Council discussed the Bonita Canyon Sports Park plans several
comments were made about the need to provide the Mid -Park restroom facility (Bid
Alternative No. 5) as a part of the initial development. Bid Alternative No. 2, the West -
Park Tot Lot, was number two on the list of additional items recommended by the Parks,
Beaches and Recreation Commission. Based on the available funds, Staff
recommends awarding a contract for the Base Bid plus Alternate Bid Items No. 2
($65,000) and No. 5 ($215,000) to Contractor No. 6, who submitted the lowest bid with
a combined total project cost of $6,276.000. If Council approves staffs
recommendation, the City Clerk will reveal the name of Contractor No. 6 at the Council
meeting.
Vpe lly s tt edORKS DEPARTMENT
Don Webb, Director
By. (/ !�L 611 ' L &- z4-'L'
Michael J. Sinacori P.E.
Utilities Engineer & Project Manager
Attachment: Project Location Map
Bid Summary
Bid Summary - Base Bid Plus Bid Alternates No. 2 and No. 5
F:\Users\PBW\Shared \COUNCIL \Fy99 -00 \May -09 \Bonita Canyon C- 3270.doc
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City of Newport Beach
BUDGET AMENDMENT
1999 -00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
X Transfer Budget Appropriations
SOURCE:
X from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 058
AMOUNT: $542,000.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
Appropriate $394,000 from the Bonita Canyon Bond Proceed Improvement Fund and transfer $100,000 from the Sewer
Pump Station Master Plan Improvements Account and $48,000 from the Freeway Reservation Park Account to the Bonita
Canyon Sports Park Account.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE Debit Credit
Fund Account Description
440 3605 Bonita Canyon Devlp Fund $394,000.00
REVENUE ESTIMATES (3601)
Fund/Division Account Description
EXPENDITUREAPPROPRIATIONS (3603)
Description
Division Number 7441 Bonita Canyon Devlp Dept
Account Number C4120434 Bonita Cyn /Bana Blt Pk Dev $394,000.00
Division Number 7532 Sewer Pump Station Improvement Frog
Account Number C5600100 Sewer Pump Station Master Plan Imprv. $100,000.00
Division Number 7532 Sewer Pump Station Improvement Prog
Account Number C4120434 Bonita CyrBana Bit Pk Dev $100,000.00
Division Number 7021 Park In -Lieu
Account Number C4120375 Freeway Reservation Park $48,000.00
Division Number 7021 Park In -Lieu
Account Number C4120434 Bonita CynlBana Blt Pk Dev $48,000.00
° Automatfc System Entry.
Signed: ,�^ S —Cjct�
Financal proval: Administrative Services Director Date
Signed:
Administrative Approval ity Manager Efate
Signed:
City Council Approval: City Clerk Date
-# 11 — Slq l coo
BON ITA CANYON SPORTS PARK
BIDDERS
NO.
NAME OF CONTRACTOR
1
* * * * * ** *NOT USED * * * * * * **
2
Metro Builders & Engineers
3
Terra -Cal Construction
4
Baltimore Construction
5
A.R. Willin er Co.
6
Castello, Inc.
7
Valley Crest Construction
8
Woodcliff Corporation
9
G.B. Cooke
10
Masters Contracting Corp.
11
DJM Construction
12
Kenai Construction
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