HomeMy WebLinkAbout13 - Newport Blvd & Hospital Rd ImprovementsJune 13, 2000
CITY COUNCIL AGENDA
ITEM NO. 13
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR
IMPROVEMENTS TO NEWPORT BOULEVARD AND HOSPITAL ROAD
RECOMMENDATIONS:
1. Authorize the Mayor and City Clerk to execute a Professional Services
Agreement with W.G. Zimmerman Engineering in the amount of $67,100 to
complete plans, specifications and estimates for improvements at the
intersection of Newport Boulevard and Hospital Road.
2. Approve a budget amendment in the amount of $51,715.48 transferring funds
from the Transportation and Circulation Fund balance to Account No. 7261-
5100070.
DISCUSSION:
The Circulation Element of the General Plan calls for additional turn lanes to be
constructed at the intersection of Newport Boulevard and Hospital Road. Both a
second eastbound left -turn lane for Hospital Road and a separate southbound right -turn
lane for Newport Boulevard are required to accommodate projected traffic volumes.
Hoag Hospital is ready to begin construction of a large parking structure at the corner of
their property adjacent to the intersection and the street improvements need to be
designed in order to determine the future right of way so the structure would have the
proper setback.
W.G. Zimmerman Engineering was retained to do the preliminary design for the
eastbound left -turn lane at a cost of $14,407.35 in January 2000. Subsequently it was
decided to proceed with the design of the southbound right turn lane as well. This work
will require considerable fill material and it is hoped that the excavation for the Hoag
Hospital parking structure will provide that fill. The right -turn lane is much more
complicated from a design standpoint than the second left turn lane due to hydraulic
and hydrologic work as well as extensive coordination with Caltrans, both locally and in
Sacramento.
The additional work requested of the Engineering firm will result in a Professional
Services Agreement requiring Council approval. The total cost of $67,100 includes the
initial preliminary design work of $14,407.35, and therefore approval of this Agreement
will require appropriation of an additional $52,692.65.
SUBJECT: Professional Services Agreement for Improvements to Newport Boulevard and Hospital Road
June 13, 2000
Page 2
SCOPE OF SERVICES:
The consultant will prepare preliminary and final plans, specifications and estimates for
the two turn lanes as separate projects. It is proposed that Hoag Hospital will widen
Hospital Road for the eastbound left -turn lane as part of their parking structure project.
The City will bid the southbound right -turn lane as a separate construction project. The
detailed Scope of Work is attached as Exhibit A to the Professional Services
Agreement.
RECOMMENDATION AND FUNDING:
Staff recommends approval of the attached Professional Services Agreement with W.G.
Zimmerman Engineering.
Funds for the work are available as follows:
Description
Account No.
Amount
EIR/Preliminary Plans
7181- C5100070
947.17
Transportation & Circulation Fund Balance
7261- C5100070
51,715.48
Total
52,692.65
Respectfully submitted,
z W�L
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By:
Richard Edmonston, P.E.
Transportation and Development Services Manager
Attachment: Agreement
F:\ Users \PBW\Shared \COUNCIL \Fy99- OOWune- 13 \PSA Newport & Hospital Rd.doc
PROFESSIONAL SERVICES AGREEMENT
NEWPORT BOULEVARD AND
HOSPITAL ROAD INTERSECTION IMPROVEMENTS
THIS AGREEMENT, entered into this day of
1999, by and
between CITY OF NEWPORT BEACH , a Municipal Corporation (hereinafter referred to
as "City"), and W.G. Zimmerman Engineering, Inc., whose address is 1500 Pacific
Coast Highway, Suite D, Seal Beach, California, 90740, (hereinafter referred to as
"Consultant'), is made with reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
B. City is planning to implement intersection improvements at Newport
Boulevard and Hospital Road ( "Project').
C. City desires to engage Consultant to prepare Plans, Specifications and
Estimates for the project upon the terms and conditions contained in this
Agreement.
D. The principal members of Consultant are for purpose of Project are; Bill
Zimmerman as the Project Manager, Ron Brust as the Project
Engineer, Jake Ngo as the Design Engineer, and Hassan Naghipor as
the CAD Designer.
E. City has solicited and received a proposal from Consultant, has reviewed
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the previous experience and evaluated the expertise of Consultant and
desires to contract with Consultant under the terms of conditions provided in
this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the date of execution, and shall
terminate on the 1 s' day of October, 2000, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement shall not exceed the total contract price of
Sixty-seven thousand one hundred ($67,100).
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
computer printing, postage and mileage.
3.2 Consultant shall submit monthly invoices to City payable by City within thirty
(30) days of receipt of invoice subject to the approval of City.
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3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in accordance
with the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses which
have been specifically approved in this Agreement, or specifically approved in advance by
City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the services
which Consultant agrees to render pursuant to this Agreement which have
been approved in advance by City and awarded in accordance with the
terms and conditions of this Agreement.
B. Approved computer data processing and reproduction charges.
C. Actual costs and /or other costs and /or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
3.5 Notwithstanding any other paragraph or provision of this Agreement,
beginning on the effective date of this Agreement, City may withhold payment of ten
percent (10 %) of each approved payment as approved retention until all services under
this Agreement have been substantially completed.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
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standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
represents and warrants to City that it has or shall obtain all licenses, permits,
qualifications and approvals required of its profession. Consultant further represents and
warrants that it shall keep in effect all such licenses, permits and other approvals during
the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's work promptly, or delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control
or without Consultant's fault.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the details
in means of performing the work provided that Consultant is in compliance with the terms
of this Agreement. Anything in this Agreement which may appear to give City the right to
direct Consultant as to the details of the performance of the services or to exercise a
measure of control over Consultant shall mean that Consultant shall follow the desires of
City only in the results of the services.
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6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated Ron Brust to be its Project Engineer.
Consultant shall not bill any personnel to Project other than those personnel identified in
Exhibit "B ", whether or not considered to be key personnel, without City's prior written
approval by name and specific hourly billing rate. Consultant shall not remove or reassign
any personnel designated in this Section or assign any new or replacement person to
Project without the prior written consent of City. City's approval shall not be unreasonably
withheld with respect to removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously furnish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement
and the services shall be performed by Consultant in accordance with the schedule
specified below. The failure by Consultant to strictly adhere to the schedule may result in
termination of this Agreement by City, and the assessment of damages against
Consultant for delay. Notwithstanding the foregoing, Consultant shall not be responsible
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for delays which are due to causes beyond Consultant's reasonable control. However, in
the case of any such delay in the services to be provided for Project, each party hereby
agrees to provide notice to the other party so that all delays can be addressed.
8.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than ten (10) calendar days after the start
of the condition, which purportedly causes a delay, and not later than the date upon which
performance is due. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays, which are beyond
Consultant's control.
8.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
either telephone, fax, hand delivery or mail.
9. CITY POLICY
Consultant will discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that the Project proceeds in a manner consistent with City goals and policies.
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Project Administrator and /or his /her duly
authorized designee informed on a regular basis regarding the status and progress of the
work, activities performed and planned, and any meetings that have been scheduled or
are desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement of
work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
described herein.
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All insurance policies shall be issued by an insurance company certified to do
business in the State of California, with original endorsements, with Best's A- VII or better
carriers, unless otherwise approved by City Risk Manager.
A. Worker's compensation insurance covering all employees and principals of
Consultant, per the laws of the State of California.
B. Commercial general liability insurance covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance covering any owned and
rented vehicles of Consultant in a minimum amount of $1 million combined
single limit per accident for bodily injury and property damage.
D. Professional errors and omissions insurance which covers the services to
be performed in connection with this Agreement in the minimum amount of
One Million Dollars ($1,000,000.00).
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
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Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, that
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing comprehensive general and automotive liability
insurance to either Consultant or City with respect to the services of Consultant herein, a
waiver of any right of subrogation which any such insurer of said Consultant may acquire
against City by virtue of the payment of any loss under such insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty -five percent (25 %) or more of the assets of the
corporation, partnership or joint-venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
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pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless the release of information is authorized by City.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one
copy of all existing record information on file at City. Consultant shall be
entitled to rely upon the accuracy of data information provided by City or
others without independent review or evaluation. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's work
schedule.
B. Provide blueprinting, CADD plotting, copying and other services through
City's reproduction company for each of the required submittals. Consultant
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will be required to coordinate the required submittals with City's
reproduction company. All other reproduction will be the responsibility of
Consultant and as defined above.
C. City staff will provide usable life of facilities criteria and provide information
with regards to deficient facilities.
D. City will prepare and provide to Consultant street base digital file in
AutoCAD (DWG) compatible format.
18. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Richard
Edmonston shall be considered the Project Administrator and shall have the authority to
act for City under this Agreement. The Project Administrator or his /her authorized
representative shall represent City in all matters pertaining to the services to be rendered
pursuant to this Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
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with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and /or a restoration expense shall be borne by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
Agreement.
22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
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Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted without
prior written approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
City of Newport Beach
Public Works Department
3300 Newport Boulevard
P. O. Box 1768
Newport Beach, CA, 92658 -8915
(949) 644 -3311
Fax (949) 644 -3318
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Attention: Ron Brust
W.G. Zimmerman Engineering, Inc.
1500 Pacific Coast Highway, Suite D
Seal Beach, CA 90740
(562) 594 -8589
Fax (562) 594 -8549
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26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) days, or if more than two (2) days are reasonably required to cure the default
and the defaulting party fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other party of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
nondefaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
26.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or a
different character.
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29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
31. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in responsible charge of the work. City agrees that Consultant shall not be
liable for claims, liabilities or losses arising out of, or connected with (a) the modification
or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of
accuracy or readability of CADD data due to inappropriate storage conditions or duration;
or (c) any use by City, or anyone authorized by City, of CADD data for additions to this
Project, for the completion of this Project by others, or for any other project, excepting
only such use as is authorized, in writing, by Consultant. By acceptance of CADD data,
City agrees to indemnify Consultant for damages and liability resulting from the
modification or misuse of such CADD data.
All drawings shall be transmitted to the City in Auto Cad version 14 in ".dwg" file
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format. All written documents shall be transmitted to the City in Microsoft Word 97 and
Microsoft Excel 97 and be consistent with Microsoft Office 97.
32. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
drawings and specifications provided under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
A
Robin Clauson
Assistant City Attorney
ATTEST:
A
LaVonne Harkless
City Clerk
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CITY OF NEWPORT BEACH
A Municipal Corporation
By:
Don Webb, Public Works Director
City of Newport Beach
W.G. Zimmerman Engineering, Inc.
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Exhibit A
City of Newport Beach, Newport Boulevard and Hospital Road Improvements
Scope of Work
W.G Zimmerman Engineering has reviewed the project and has visited the site. From our
initial investigations, we have prepared the following Scope of Work.
Task 1 Kick -off Meeting
• Meet with City Staff to discuss Project Deliverables, Reviews, Agency Coordination
and budget. Meet with City Staff and Hoag Hospital Consultant Taylor and
Associates to coordinate Hoag Hospital retaining wall and slope grading (2 meetings
anticipated)
• Determine other possible construction conflicts and/or coordination issues.
• Review the availability of data from the City,
• Set Design Criteria.
Deliverables: Meeting Minutes
Fee: $1,000
Task 2 Preliminary Site Plan & Coordination Meetings
• Prepare preliminary site plan.
• Set meetings with City, and Hoag Hospital Architects, engineers and contractors.
• 6 Meetings anticipated.
Deliverables: Meeting Minutes
Fee: $ 3,500
Task 3 Caltrans Coordination
• Meet with Caltrans to discuss project
• Set specific Caltrans plan requirements.
• Meet with Caltrans for design input (5- meetings anticipated).
• Submit Plans for review.
• Meet with various Caltrans Departments to discuss plan comments (8 meetings
anticipated).
• Submit revised plans as required.
• Obtain Caltrans Encroachment Permit (permit fee to be paid by city).
Deliverables: Incorporate Comments into Design Plans
Fee: $ 4,500
merman Engineering, Inc.
City of Newport Beach, Newport Boulevard and Hospital Road Improvements
Task 4 Survey
Perform survey research of Orange County and the City of Newport Beach horizontal
and vertical control.
Perform design surveys for the following:
• Newport Blvd. (north) — from Hospital Road to approximately 275 meters
north to include the area from centerline of Newport Blvd. to the edge of the
buildings on the wet side of Newport Blvd.
• Newport Blvd. (south) — From Hospital Road to approximately 31 meters
south to include the area from centerline of Newport Blvd. to the west top of
slope of Newport Blvd.
• Hospital Road (west) — From Newport Blvd. to approximately 110 meters
west to include the area from the north right -of -way line of Hospital Road to
the south side top of slope of Hospital Road.
• Hospital Road (east) — From Newport Blvd. to approximately 31 meters east
to include the curb, gutter, and traffic lane line striping only.
The survey will locate the curb, gutter, sidewalk, tops and toes of existing slopes,
concrete and asphalt drainage ditches, concrete headwall and inlet of the pipe located
under Newport Boulevard, trees, Caltrans fence, walls and building faces or supports
on adjacent property, edge of pavement, asphalt berm, apparent monitoring wells, and
other related topo.
Prepare a topographic map with contours in AutoCAD 14 format.
Deliverables: Topographic Survey Map
Fee $6,500
Task 5 Utility Research
Research Utility information from City.
Verify Utility information with coordinating agency.
Review possible conflicts.
Deliverables: Utility Coordination File
Fee $2,600
W.G. Zimmerman Engineering, Inc.
City of Newport Beach, Newport Boulevard and Hospital Road Improvements
Task 6 Base Plan Preparation
• Prepare base plans in meters.
• Separate Survey Topo Map into standard plan sheets
• Place survey data into design layers for base sheets.
• Overlay as -built street plans with survey data.
• Rectify discrepancies between survey data and as -built plans
• Add utility information.
• Add r/w map information.
• Field verify information.
Deliverables: Base Map (AutoCAD 14)
Fee: $5,500
Task 7 Soils Data
Research existing soil condition from previous reports
Use previous soils report data and recommendations. Any additional soil testing
required shall be considered extra work.
Deliverables: Existing Soils data Recommendation
Fee: $1,500
Task 8 Plan, Specifications and Estimates (PS &E)
Prepare three sets of PS &E plans, Hospital Road Right Turn Lane Widening (City and
Caltrans Standards), Newport Boulevard Right Turn Lane Widening (City and Caltrans
Standards) and Newport Boulevard Grading and Drainage Plan ( Caltrans Standards). We
anticipate the following sheets for this project:
• Title Sheet
• Street Plan (plan and profile for each street)
• Drainage and Grading Details
• Drainage Inlet Modification Details
• Traffic Signal Modification Plan (Hospital Road Right Turn Lane, Newport
Boulevard Right Turn Lane Only)
• Signing and Striping Plan (Hospital Road Right Turn Lane, Newport Boulevard Right
Turn Lane Only)
• Construction Area Signing Plan
• Incorporate Taylor and Associates' Hoag Hospital retaining wall plans, and details
and Keith Companies' sewer and drainage details into WGZE's plans.
W.G. Zimmerman Engineering, Inc.
City of Newport Beach, Newport Boulevard and Hospital Road Improvements
Street Plans
W.G. Zimmerman Engineering, Inc. will prepare the street widening plan in meters to
provide for an additional right turn lane on the south side of Hospital Road, and an
additional right turn lane on the west side of Newport Boulevard, and a bike path area
and grading and drainage modifications on the west side of Newport Boulevard.
Additionally, incorporate Taylor and Associates' Hoag Hospital retaining wall plans and
details and The Keith Companies' sewer and drainage details into WGZE's plans. The
plans will detail existing curb, gutter, sidewalk, slopes, grading, drainage, inlets, retaining
walls, signal equipment, utilities, limits of pavement removals and construction as well as
cold planing where required. A retaining wall and headwall with wingwalls along the
westside of Newport Boulevard north of Hospital Road will be included in the street
plans. Not included is the retaining wall design and grading of the slope on the south side
of Hospital Road, which will be provided by others, however, this work will be
incorporated into WGZE's plans.
In addition to the street plans, cross sections will be provided along with construction
details for storm drain modifications due to new curb locations will be part of the design
documents
Drainage and Hydraulic Study
A hydrology and hydraulic drainage study of Hospital Road will be completed to
determine the size and capacity of the new curb inlets that will replace the existing grated
catch basins on the northwest and southwest corners of Hospital Road at Newport
Boulevard.
A hydrology and hydraulic study will be performed for the area along the southbound
side of Newport Boulevard, north of Hospital Road. The study will follow Orange
County criteria and be submitted to Caltrans for review and approval. We will assess
existing hydrology and hydraulic information, if available. We will contact the Cities of
Newport Beach and Costa Mesa as well as Caltrans for existing studies.
If these studies do not exist, then we will prepare a new independent hydrology and
hydraulic analysis from 17'" to Hospital Road Street and from Superior Avenue to
Newport Boulevard along the southbound side of Newport Boulevard.
Cross Sections
W.G. Zimmerman Engineering will prepare cross sections for the Newport Boulevard
and Hospital Road street widening plans and for the grading and drainage area on the
west side of Newport Boulevard.
Landscape and Irrigation NOT included
Landscape and irrigation plans are NOT a part of this contract.
merman Engineering, Inc.
City of Newport Beach, Newport Boulevard and Hospital Road Improvements
Traffic Signal and Interconnect Modification
W.G. Zimmerman Engineering will prepare plans to relocate existing signal poles,
pullboxes, and conduit with cable in accordance with Caltrans Criteria.
Signing and Pavement Delineation
The signing and striping delineation plans will be prepared in meters and will show the
existing striping, limits of pavement delineation removal, new striping, pavement
markings and markers. Existing signs conflicting with the new curb lines will be
relocated and noted on the plans.
Specifications
W.G. Zimmerman Engineering will prepare the special provisions (technical
specifications) as well as bid list for the City to incorporate into their boiler plate
specifications. The Special Provisions will follow the "Green Book" format but will also
include Caltrans and City of Newport Beach's standards. The various items of work and
their specific pavement clauses will be included in the special Provisions. A master copy
and electronic version will be provided to the City.
Cost Estimates
A construction quantity and costs estimate will b e
quantities and unit prices, based upon recently bid
will accompany each submittal to the City for revie
for the bid sheet.
Submittals
prepared. The estimates will show
projects of similar nature. Estimates
w. The cost estimate will be the basis
W.G. Zimmerman Engineering will make two submittals. One at 601/o complete the other
at 90% complete. After receiving comments at the 90% level, we will revise the plan and
submit the final mylars for signatures. A master copy of plans (AutoCAD 14),
Specifications (Word) and Estimate (Excel) will be provided to the City.
Deliverables: Preliminary and Final Newport Boulevard Right Turn Lane ME,
Preliminary and Final Hospital Road Right Turn Lane PS &E,
Preliminary and Final Newport Boulevard Grading and Drainage.
PS &E
Fee: $42,000
W.G. Zimmerman Engineering, Inc.
Exhibit B
City of Newport Beach, Newport Boulevard and Hospital Road Improvements
Fee Summary
1. Kick -off Meeting
$
1,000.00
2, Coordination Meeting
$
3,500.00
3. Caltran Coordination
$
4,500.00
4. Survey
$
6,500.00
5. Utility Research
$
2,600.00
6. Base Plan Preparation
$
5,500.00
7. Soils Data Review
$
1,500.00
8. Plans, Specifications and Estimates
$42.000.00*
Total $ 67,100.00
*Includes a hydrology and hydraulic analysis for Hospital Road and for the westside of the southbound
Newport Boulevard and the incorporation of Taylor and Associates and The Keith Companies plans and
details.
W.G. Zimmerman Engineering, Inc.
City of Newport Beach
BUDGET AMENDMENT
1999 -00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Future Year Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
Px from designated reserves
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 068
AMOUNT: 557,715.48
J Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To appropriate funds for professional services for improvements to Newport Boulevard and Hospital Road.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE Debit Credit
Fund Account Description
260 3605 Fund Balance Control $51,715.48
REVENUE ESTIMATES (3601)
Fund/Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number 7261 Transportation S Circulation
Account
Number C5100070 EIR/Preliminary Plans
$51,715.48
DivWon
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Automatic System Entry.
Signed:d1iYi�
Finantfel proval: Administrative Services Director
Date
Signed:
�. "'N'�
&; Q 40
Administrative Approv City Manager
,00date
Signed:
City Council Approval: City Clerk
Date