HomeMy WebLinkAbout14 - C-3358 - West Newport Sound Wall ReplacementNovember 14, 2000
CITY COUNCIL AGENDA
ITEM NO. 14
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: WEST NEWPORT SOUND WALL TRANSPARENT PANEL
REPLACEMENT —AWARD OF CONTRACT NO. 3358
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Authorize a $35,000.00 appropriation from the Gas Tax Fund to Account No.
7181- C5100563.
3. Award Contract No. 3358 to A & M Construction for the Total Bid Price of
$126,768.00, and authorize the Mayor and the City Clerk to execute the
contract.
4. Establish an amount of $8,232.00 to cover the cost of unforeseen work.
DISCUSSION:
Due to ultraviolet degradation, the 11 -year old polycarbonate panels in the west
Newport sound wall have become opaque. (See attached exhibit for location.)
This project provides for replacing approximately two- thirds of the panels. The new
panels will be made of an acrylic that is much more resistant to sunlight and is
formulated specifically for use in sound walls. The panels will be guaranteed by their
manufacturer against noticeable ultraviolet degradation for at least 10 years.
At 11 A.M on October 31, 2000, the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low A & M Construction $126,768.00
2 Hare Enterprises, Inc. $155,454.28*
3 Metro Builders $165,295.00
*Corrected Total Bid Amount is $200,454.28
Subject: West Newport Sound Wall Transparent Panel Replacement — Award of Contract No. 3358
November 14, 2000
Page: 2
The low total bid amount is approximately 27 percent above the Engineer's Estimate
of $100,000. Staff recommends that $35,000 be appropriated from the Gas Tax
Fund to provide for award of contract and for unforeseen work.
A & M Construction has not performed previous contract work for the City; however, a
check with references and the Contractors State License Board indicates that A & M
has successfully completed wall projects for other Southern California public
agencies and has no pending actions detrimental to their contractor's license.
The specifications were prepared Public Works Staff. The contract provides that all
work must be completed within 60 consecutive working days after the notice to proceed
is issued.
Sufficient funds to award the contract are available in the following accounts:
Account Description
Account Number Amount
West Coast Highway Sound Wall Replacement 7023- C5100563 $40,000.00
West Coast Highway Sound Wall Replacement 7181- C5100563 $95,000.00
Funds for replacing the remaining opaque polycarbonate panels will be requested in
a future budget year.
Respectfully submitted,
PUBLIC WORKS DEPARTMENT
Don Webb, Director
Liloyd!Dalton,
Design Engineer
Attachment: Project Location Exhibit
Bid Summary
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City of Newport Beach
BUDGET AMENDMENT
2000 -01
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 013
AMOUNT: S35,000.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To appropriate $35,000 from the Gas Tax Fund.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
180 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division Number
Account Number
Signed:
Signed:
Administrative
Description
General Fund Balance
Description
Description
7181 Gas Tax
C5100563 West Newport Sound Wall Replacement
Administrative
City Manager
Amount
Debit Credit
$35,000.00
$35,000.00
Director Date
e
Signed:
City Council Approval: City Clerk Date