HomeMy WebLinkAbout14 - C-3322 Balboa Boulevard RehabilitationDecember 12, 2000
CITY COUNCIL AGENDA
ITEM NO. 14
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BALBOA BOULEVARD REHABILITATION FROM MEDINA WAY TO
ADAMS STREET - AWARD OF CONTRACT NO. 3322
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Accept the withdrawal of the low bid from Gillespie Construction Inc., because of
a computer error.
3. Award Contract No. 3322 to the second low bidder, All American Asphalt Inc., for
the Total Bid Price of $1,076,395.50, and authorize the Mayor and the City Clerk
to execute the contract.
4. Establish an amount of $107,000.00 to cover the cost of testing and unforeseen
work.
DISCUSSION:
At 11:00 A.M on November 28, 2000, the City Clerk opened and read the following bids
for this project:
BIDDER
Low Gillespie Construction Inc.
2 All American Asphalt Inc.
3 Griffith Company
4 Excel Paving
TOTAL BID AMOUNT
$ 836,515.50
$1,076,395.50
$1,141,610.25
$1,177,250.00
* Corrected Bid Amount is $1,338,945.00
The low bidder, Gillespie Construction Inc. has requested to withdraw their bid from
consideration due to an error made in bid preparation. The error was attributable to
insufficient information being entered into a new computer generated spreadsheet used
to determine Gillespie's estimate. As a result those costs associated with dewatering
during underground pipeline installation were not included.
Subject: Balboa Boulevard Rehabilitation from Medina Way to Adams Street —Award of Contract No. 3322
December 12, 2000
Page: 2
The second low bidder's total bid amount is 13 percent above the Engineer's Estimate
of $953,000.00. The disparity between estimated and bid amounts is attributed to the
abundance of work available and the limited bidder response. The second low bidder,
All American Asphalt Inc., possesses a General Classification "A" contractor's license as
required by the project specifications. All American Asphalt Inc., has satisfactorily
completed similar concrete repair projects for the City.
The second phase of the reconstruction of Balboa Boulevard will replace a portion of
the aging infrastructure of Balboa Peninsula. The work will include the construction of
2,100 linear feet of storm drains and 15 curb inlets, the installation of 2,200 linear feet of
water main and the resurfacing of approximately 57,000 square feet of roadway. In
addition 9,600 square feet of deteriorated and /or sub - standard sidewalk and curb
access ramps will be replaced.
The storm drain replacement will improve the drainage on Balboa Boulevard and
eliminate the numerous ponding areas that result from storm and nuisance water. The
construction of the new 16 -inch water main is intended to ultimately replace the existing
undersized and corroded 1926 cast iron 14 -inch water main now in use. The existing
14 -inch water main is the main service line for the Balboa Peninsula. The roadway
reconstruction will facilitate drainage by improving the cross slope of the roadway and
eliminating those problems associated with numerous trench settlements, pavement
cracking and settlement, and uplifted concrete roadway slabs, and providing a
smoother, quieter ride for motorists.
In order to minimize the inconvenience to the community the Contractor will not be
allowed to start work until January 2, 2001. The Contractor will be allowed 85 working
days to complete the project.
Traffic control requirements will stipulate that two lanes, one lane in each direction, must
remain open at all times. In addition left turns in the construction area will be limited to
facilitate the flow of traffic.
There are sufficient funds available in the following accounts for the work:
Account Descripfion Account Number Amount
Gas Tax 7181- C5100399 $700,000.00
Water Distribution and Piping 7501- C5500386 $290,475.00
Storm Drain Improvement 7012- C5100008 $192,920.50
Total: $1,183,395.50
2
Subject: Balboa Boulevard Rehabilitation from Medina Way to Adams Street —Award of Contract No. 3322
December 12, 2000
Page: 3
Respectfully submitted �� ,
PUBCI� �POORKS DEPARTMENT
Don Webb, Director
By:
StepherfJ. Luy
Project Manager
Attachment: Project Location Map
Bid Summary
Withdrawal Request
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PACIFIC
NEWPORT
Symbol Legend
Water Main
❑ ❑ Storm Drain
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
BALBOA BLVD. /CORONADO ST.
IMPROVEMENT PLANS
MEDINA WAY TO ADAMS ST.
cy9��Fl
00
�Q-
Q�
OCR
N
DRAWN=
APPROVED
C -3322
DATE /'GO-
DRAWING NO. R- 5741 -5
a
12/01 /00 FRI 12:58 FAX 714 540 1148
• Elt
CITY OF NEWPORT BEACH
PUBLIC WORKS DIRECTOR
Mr. Don Webb
3300 Newport Blvd.
Newport Beach, CA 92658
(949) 644 -3311, FAX (949) 644 -3308
GCI CONSTRUCTION INC. 9 002
GCI CONSTRUCTION, INC.
General Engineering Contractor Lic. No. 755356
Date: December 1, 2000
Re: Balboa Blvd. Rehabilitation From Medina Way to Adams Street
Bid Proposal
Dear `Ir. Webb,
On November 28,200D at 11:00am GCI Construction, Inc. was the apparent low bidder on
the project noted above.
Unfortunately, this was the first project to bid with our new automated computer program and
after reviewing our bid spreadsheet there was a failure in entering all of the cost from the
separate work sheets to the master bid spreadsheet for dewatering of all the underground work.
Given this discovery we regretfully request that we be allowed to withdraw our bid proposal
at this time.
Should you have any questions regarding this matter please contact our office.
Thank you,
GCI Construction, Inc.
Floyd Bennett
Secretary Treasurer
245 FISCHER AVENUE, STE. B -3, COSTA MESA, CALIFORNIA 92626
(714) 957 -0233 FAX (714) 540 -1148