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Home My WebLink About06 - Bayside Drive Storm Drain ImprovementsFebruary 13, 2001 CITY COUNCIL AGENDA ITEM NO. 6 TO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: BAYSIDE DRIVE STORM DRAIN IMPROVEMENTS — AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH DMc ENGINEERING RECOMMENDATIONS: 1. Approve Amendment No. 2 to the Professional Services Agreement with DMc Engineering for $9,800. 2. Authorize the Mayor and the City Clerk to execute Amendment No. 2 to the Agreement. DISCUSSION: On June 30, 1998, the City entered into an Agreement with DMc Engineering to conduct a drainage assessment of three areas of the City that experienced flooding during the 1997 -98 rainy season. One of the areas was on Bayside Drive near County Road where a number of private properties were flooded. As a result of the assessment, an Agreement was executed on May 12, 1999, to provide design services for a new drainage system on Bayside Drive in addition to upgrading the existing drainage system in Bayside Drive from County Road to Femleaf Avenue. Amendment No. 1 to the Agreement was executed on July 27, 1999, to design additional drainage facilities in an easement obtained from a property owner on Bayside Drive at County Road. As the final design plans were developed, staff felt the project could be expedited if all improvements requiring Coastal Commission approval were separated from the rest of the project and completed first. The plans requiring approval were submitted to the Coastal Commission and a permit was obtained. Meanwhile the remaining design plans were completed. A second set of drawings was needed to expedite the construction of a storm drain in an easement adjacent to a home that was under construction at Bayside Drive at County Road, and a third set of plans were completed for the remaining improvements. This work was above the contracted scope of work. Potholing was conducted to locate underground utilities prior to and during construction. The utilities were found to be in a different location (vertically and /or horizontally) than SUBJECT: Bayside Drive Storm Drain Improvements — Amendment No. 2 to Professional Services Agreement with DMc Engineering February 13. 2001 Page 2 shown by the utility markings in the field and therefore redesign of a number of facilities was necessary to complete the drainage improvements. All the drainage facilities were constructed and completed prior to this year's rains and have been successful in conveying the Bayside Drive runoff. The original contract amount for the design of the Bayside Drive drainage improvements was $23,000. Amendement No. 1, which was for design of the storm drain system within the easement, amounted to $7,060. The costs for the three separate sets of plans, plus the pothole revisions were $9,800 (Amendment No. 2). Therefore, the design costs for the $290,000 construction project were $39,860. Funds are available in the Storm Drain Improvement Account No. 7012- C5100008 for Amendment No. 2 ($9,800). Respe bmitt , P BL WORKS DEPARTMENT Don Webb, Director ``. a I Bill .. City Engineer Attachment: Amendment No. 2 Location Map / Pv rP� \ P 4 \ 94 O� NEWPORT �N LOCATION MAP NOT TO SCALE M -- PROJECT LOCATION BAYSIDE DRIVE STORM DRAIN IMPROVEMENTS C -3198 AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH DMc ENGINEERING FOR BAYSIDE DRIVE AND CARNATION AVENUE STORM DRAIN IMPROVEMENTS THIS AMENDMENT No. 2 TO PROFESSIONAL SERVICES AGREEMENT (hereinafter referred to as "Amendment No. 2 "), entered into this day of 2001, by and between the City of Newport Beach, a Municipal Corporation (hereinafter referred to as "City'), and DMc Engineering, whose address is 18 Technology Drive, Suite 100, Irvine, California, 92618, (hereinafter referred to as "Consultant'), is made with reference to the following: RECITALS A. On June 30, 1998, and amended on July 27, 1999, the City and the Consultant entered into an Agreement to provide for professional engineering services for construction of drainage improvements on Bayside Drive and Carnation Avenue. B. CITY and CONSULTANT mutually desire to amend the AGREEMENT as provided herein. NOW, THEREFORE, the parties hereto agree as follows: 1. Consultant has provided the services noted below relative to storm drain improvements in Bayside Drive north and south of County Road that were not part of the original agreement. a. Prepare three separate sets of Improvement Plans. One for Coastal submittal, another for Coastal Improvement final drawings, and a third for non - Coastal improvements. b. Analyze pothole data and revise trench drain, two storm drain laterals, and roadway cross sections on the construction plans. C. Re- design the junction structure at County Road in order to relocate it horizontally and vertically from existing utilities and private property improvements. d. Additional reprographic allowance for changes in the Amendments to the Agreement. 2. Consultant shall be compensated for additional services performed pursuant to this Agreement in the amount and manner set forth in Exhibit "A ". The maximum fee for additional services shall not exceed $9,800. The maximum amount of the Agreement as awarded by Amendment No. 1 is $30,060. The total maximum amount including Amendment Nos. 1 and 2 is $39,860. 3. The Term of this Agreement and Amendment Nos. 1 and 2 is extended to June 30, 2001, unless terminated earlier as set forth herein. 4. Except as expressly modified herein, all other provisions, terms, and covenants set forth in AGREEMENT shall remain the same and shall be in full force and effect. IN WITNESS WHEREOF, the parties have caused this Amendment No. 2 to be executed on the day and year first written above. APPROVED AS TO FORM: By: Robin Clauson Assistant City Attorney ATTEST: 0 LaVonne Harkless City Clerk CITY OF NEWPORT BEACH A Municipal Corporation By: Mayor DMc ENGINEERING Consultant LIM Derek J. McGregor, P.E., P.L.S. Principal f: \users\pbw\shared \contracts \fy 00- 01\bayside drive storm drain improvements c-3198 \dmc engineering amend 2.doc Exhibit A Summary Addendum No. 3 Addendum No. 4 Addendum No. 5 Additional Miscellaneous Duplicating And Printing Of Three Versions Of Plans $3,500 $3,940 $1,560 $9,800 ADDENDUM NO. 3 ENGINEERING SERVICES BAYSIDE DRIVE/CARNATION AVENUE IMPROVEMENT PLANS Below are the additional work items and associated fees included in this addendum: A. Engineering Services Prepare three (3) separate Storm Drain Improvement Plan Sets: a) Coastal Submittal b) Coastal Improvement Plans Set c) Non- Coastal Improvement Plan Set This work item was not included in our original scope of work for the above project. Therefore, we request your approval of an additional fee of $3,000 plus a budget amount of $500 for the cost of blueprints, computer plotting, reproductions and deliveries. All terms and conditions of our original agreement shall apply to this addendum. ADDENDUM NO. 4 ENGINEERING SERVICES BAYSIDE DRIVE IMPROVEMENT PLANS Below are the additional work items and associated fees included in this addendum: A. En¢ineerine Services Analyze recently provided pothole data relative to the final plans. 2. Compile the pothole data and revise the trench drain and two (2) storm drain laterals accordingly. Revise the plans and cross sections relative to the existing pavement sections provided with the pothole data based on the above. This includes verification of achieving the recently provided 4" AC over 10" AB minimal pavement section. This also includes revising the specifications and quantities. These work items were not included in our original scope of work for the above project. Therefore, we request your approval of an additional fee of $3,740 plus a budget amount of $200 for the cost of blueprints, computer plotting, reproductions and deliveries. All terms and conditions of our original agreement shall apply to this addendum. ADDENDUM NO. 5 ENGINEERING SERVICES BAYSIDE DRIVE IMPROVEMENT PLANS Below are the additional work items and associated fees included in this addendum: A. Engineering Services 1. Re- design the storm drain juncture structure's horizontal and vertical location at the intersection of Bayside Drive and County Road. This includes revisions to the vertical and horizontal location. This is based on our field meeting on 10/2/00 and subsequently provided fax on 10/4/00 along with City provided field survey data on 10/5/00 and will be noted as Delta 2. These work items were not included in our original scope of work for the above project. . Therefore, we request your approval of an additional fee of $1,360 plus a budget amount of $200 for the cost of blueprints, computer plotting, reproductions and deliveries. All terms and conditions of our original agreement shall apply to this addendum