HomeMy WebLinkAbout04 - C-3453 - West Newport Sewer Main ReplacementSeptember 25, 2001
CITY COUNCIL AGENDA
ITEM NO. 4
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: WEST NEWPORT SEWER MAIN REPLACEMENT PROJECT - AWARD OF
CONTRACT NO. 3453
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Adopt Resolution No. 2001 - affirming the emergency bidding process for the
West Newport Sewer Main Replacement Project, Contract No. 3453, with a
minimum of five affirmative votes approving the process per Section 1110 of the
City Charter.
3. Award Contract No. 3453 to A.D. General Engineering for the total bid price of
$114,540 and authorize the City Manager to execute the contract.
4. Establish an amount of $15,000 to cover the cost of unforeseen work.
5. Authorize a Budget Amendment transferring $150,000 from the unappropriated
Wastewater Fund Balance to Account No. 7531- C5600292.
PROJECT BACKGROUND
The Utilities Department received a phone call from the resident at 5601 Seashore Drive
close to noon on Thursday, August 23, stating that their home was flooded with sewer
water. Crews responded immediately to the scene with Vactors in an effort to mitigate the
spill. A General Services Vactor truck was also called to the scene. Wastewater crews
assisted the homeowner with clean up and odor problems.
The blockage was caused by excessive corrosion of the 8 -inch steel sewer pipe that
crosses West Coast Highway approximately 900 feet east of the intersection of Prospect
Street (see project location map). The corrosion resulted in the collapse of the sewer. A
temporary repair was made to maintain the sewer service, which took most of the
weekend. It became apparent during the repair that other sections were also corroded.
Another failure is imminent, along with the risk of another backup.
Subject: West Newport Sewer Main Replacement —Award of Contract No. 3453
September 25, 2001
Page: 2
APPROVAL OF EMERGENCY BIDDING PROCESS
Staff prepared contract documents for the replacement of approximately 260 linear feet of
sewer main in less than a week. The replacement pipe will be 12- inches instead of the
existing 8- inches to increase capacity in the area. The sewer pipe will be vitrified clay and
will replace all sections of steel pipe within this reach. Traffic will be impacted on Coast
Highway during the anticipated 20 days of construction and minor delays can be expected.
Staff solicited bids from five contractors for the emergency work; GCI Construction, Majich
Brothers, Ken Thompson, Inc., A.D. General Engineering, and Dotty Brothers. Each of
these contractors have been successful low- bidders on past Public Works projects. Three
of the contractors are currently working within the City. The bid period for the project was
one week with the bid opening on September 11, at 2:00 p.m. Attached is the bid
summary, which indicates A.D. General Engineering submitted the lowest responsible bid
of $114,540. This bid is 16 percent below the engineer's estimate of $136,800. Because
of the emergency nature of this project, the City Manager authorized preliminary work (not -
to- exceed $30,000) to begin prior to Council's approval.
There is currently $304,000 available in the Sewer Main Master Plan Improvement Project
Account, although those funds have already been earmarked for other projects throughout
the coming year. There are sufficient funds in the Unappropriated Fund Balance of the
Wastewater Fund to cover the estimated project costs for this emergency repair.
Section 1110 of the City Charter allows the City to proceed on an emergency basis if the
work is deemed of urgent necessity by the City Council for the preservation of life, health,
or property and shall be authorized by Resolution passed by at least five affirmative votes
containing a declaration of facts constituting such urgency.
Staff recommends approval of the plans and specifications, approval of the emergency bid
process, award to A.D. General Engineering, and requests a Budget Amendment of
$150,000 from the Wastewater Fund balance to the Sewer Main Master Plan Improvement
Capital Project, Account No. 7531- C5600292.
Respectfully sub i ed,
PUBLIC WORKS DEPARTMENT
Stephen G. Badum, Director
By: Ann:��_
Michael co i, P.E.
Principal ineer
Attachment: Resolution 2001 -
Project Location Map
Budget Amendment
Bid Summary
RESOLUTION NO. 2001-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH AUTHORIZING THE EMERGENCY
BIDDING PROCESS FOR THE WEST NEWPORT SEWER
MAIN REPLACEMENT PROJECT
WHEREAS, The City of Newport Beach provides wastewater service to the
citizens of Newport Beach; and
WHEREAS, the City is proactive in its efforts to maintain and operate the
wastewater system and has appropriate levels of staff and equipment to maintain a
highly effective system; and
WHEREAS, The City is proactive in its efforts to replace and improve the
wastewater system through its Wastewater Capital Improvement Program by replacing
aging and known problem sewers; and
WHEREAS, the City Utilities Department Staff reported a 8 -inch steel sewer
main with excessive corrosion which resulted in a collapse of a twenty -foot length of the
sewer pipe on Thursday, August 23, 2001; and
WHEREAS, the City Staff believes another collapse or sewer backup is
imminent; and
WHEREAS, the City Staff has implemented an emergency bidding process
for the replacement of 260 linear feet of sewer main.
NOW, THEREFORE, it is hereby Determined and Resolved by the City
Council of the City of Newport Beach that the replacement of the sewer is of urgent
necessity for the preservation of life, health and property; and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes and
approves the emergency bidding process for the West Newport Sewer Main
Replacement, Contract No. 3453, in accordance with Section 1110 of the City Charter.
Adopted this day of September, 2001.
ATTEST:
LaVonne Harkless
CITY CLERK
Garold Adams
MAYOR
F: \Users \PBW\Shared \Resolutions \West Newport Sewer - Emergency Award.doc
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City of Newport Beach
BUDGETAMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
NO. BA- 010
AMOUNT: E1so,000.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the West Newport Sewer Main Replacement Project, Contract No. 3453.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
530 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Wastewater Fund Balance
Description
Amount
Debit Credit
$150,000.00
Description
Division Number 7531 Sewer Main Replacement
Account Number C5600292 Sewer Main Master Plan Improvement $150,000.00
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Aufomat/c System Entry.
Signed:
Fina ci Approval: Administrativ S rvices Director Date
Signed: ,
Administrative Appr al: City Manager D e
Signed:
City Council Approval: City Clerk Date
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