HomeMy WebLinkAbout14 - C-3477 - City Facility Lighting RetrofitDecember 11, 2001
CITY COUNCIL AGENDA
ITEM NO. 14
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: CITY FACILITY LIGHTING RETROFIT - AWARD OF CONTRACT NO.
3477
RECOMMENDATIONS:
1. Approve the plan and specifications.
2. Award Contract No. 3477 to Sylvania Lighting Services for the Total Bid Price of
$122,568.40 and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $12,000 to cover the cost of unforeseen work.
DISCUSSION:
At 2:15 P.M. on November 29, 2001, the City Clerk opened and read the following bids
for this project:
BIDDER
Low Sylvania Lighting Services
2 Enertech Systems, Inc.
3 Bay Shore Electric, Inc.
TOTAL BID AMOUNT
$122,568.40 *
$136,896.94 *
$142,749.00
Corrected Bid Amount
The low total bid amount is 11 percent above the Engineer's Estimate of $110,000. The
low bidder, Sylvania Lighting Services, possesses a C -10 electrical contractor's license
as required by the project specifications. Sylvania has satisfactorily completed similar
lighting retrofit projects for municipalities and private corporations and is considered the
best in the industry for this type of project. The lighting consultant who assisted the City
in preparing the contract documents highly recommends this company.
PROJECT DESCRIPTION
During last summer's energy crisis, the City Manager requested that Staff look for ways
to conserve energy. The City Electrician, Herb Wollerman, the Building Maintenance
Supervisor, Charles Coakley, and the Utilities Director, Eldon Davidsion met with the
City Manager and developed the concept of replacing older, inefficient lighting fixtures
where needed in all City Facilities. The City Manager made this project one of the City's
top ten goals for the year.
Subject: City Facility Lighting Retrofit — Award of Contract No. 3477
December 11, 2001
Page: 2
Staff focused on the Balboa, Corona del Mar, and Mariner's Libraries (the main library
already has energy efficient fixtures), City Hall, the Utilities and General Services Yards,
and the Harbor Resources Offices. Because of budget constraints, General Services
and the Utilities Department lighting replacements will be deferred to a future year.
Staff in these two locations also do not utilize their office lighting on a full time basis. If
the energy crisis continues, staff would propose a second phase lighting retrofit project
to address the two yards and other City facilities that still have old inefficient lighting.
The yearly cost saving will be approximately $40,000 after the older lighting fixtures
have been replaced with the newer energy efficient fixtures. The payback on this
project is roughly three years.
There are sufficient funds available in the following accounts for the work:
Account Description Account Number Amount
City Facilities Lighting Retrofit 7011- C5300654 $115,000.00
City Hall Maintenance 7011- Cx2320627 $19,568.40
Total: $134,568.40
Respectfully s i itted,
PUBLIC WORKS DEPARTMENT
Stephen G. Badum, Dire
B r
BY:
Mic Sin ri. P.E.
Attachment: Bid Summary
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