HomeMy WebLinkAbout19 - BA-026 - Library Services & Technology Act - LSTAAgenda Item No. 19
January 8, 2002
COMMUNITY SERVICES DEPARTMENT
Arts ft Cultural - Library - Recreation - Seniors
To: Mayor and Members of City Council
From: LaDonna Kienitz, Community Services Director /City Librarian
Re: Budget Amendment
The Library has been awarded a federal Library Services and Technology Act (LSTA)
grant for the period ending September 30, 2002. This grant, entitled Public Library
Staff Education Program, is part of the State Library program to encourage current
public library staff to undertake the graduate library degree. At the appropriate
time, the library will request a check to be issued to the library employee who was
awarded this scholarship by the California State Library for fall 2001 and spring 2002.
Please direct staff to deposit the attached check for $5,404 into revenue account
4010 -4835.
Amount Source
$5,404 California State Library
Library Services and Technology Act (LSTA)
Public Library Staff Education Program
LSTA E -20, FY 2001/02
Grant Award #40 -5469
Please approve a budget amendment and appropriate funds as follows:
Amount From To
$5,404 4010 -4835 4010 -8080
Thank you.
Cc: Homer Mudau, City Manager
Attachment: Award Letter ft check
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KXTH EEN CONNE? L
STATE CONTROLLER
October 9, 2001
CALIFORNIA
STATE LIBRARY
FOUNDED 1850
LaDonna Kienitz, Community Services Director /City Librarian
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
Subject: LSTA E -20, FY 2001 /02, WP00, Grant Award #40 -5469
Title: Public Library Staff Education Program
Dear Ms. Kienitz:
E C E � V E
OCT 1 9 2111
I am pleased to approve your grant application for the above named project for a total of
$5,404.00 in federal Library Services and Technology Act (LSTA) funds, effective immediately
for the period ending September 30, 2002. A four- member Selection Committee representative
of the library community reviewed each of the applications submitted under this program for
2001/02. Based upon their recommendations, the staff member listed below has been selected to
receive tuition reimbursement. The State Library primary consultant assigned to this project will
be Kathy Low, telephone (916) 653 -6822, or e-mail klow@library.ca.gov. Please work with
this consultant in implementing your project. My staff is ready to assist you in making your
project a success.
The program award funds are authorized for the uses and amounts shown below.
Tuition reimbursement (not to include other student fees) for fall 2001, spring 2002, and summer
2002 semesters for this staff member:
Theresa Anton $4,913.00
Funds allowed are as follows:
Categories
Operating expenses
Program Award
Indirect cost (up to 10 %)
Total
2001/02 LSTA
Approved Budget
$4,913.00
4,913.00
491.nn
3J,4U4.UU
Library - Courn Building P.O. Bm 942837 Sacnmenco, CA 94237 -0001
LaDonna Kienitz -2- October 9, 2001
On September 30, 2002, this project will be officially closed and no new expenditures may be
generated nor funded project activities occur. All unexpended and unencumbered funds must be
returned by November 15, 2002. This project is allowed 60 days to liquidate encumbrances
which were incurred prior to September 30. After the 60 day period, all encumbered funds'
which have not been liquidated must be returned to the State Library.
Reporting on financial activities is required quarterly, on the forms enclosed, within 30 days of
each quarter. For narrative reports, a final narrative only is required and is due within 30 days
after the close of the project, by October 30, 2002. The final liquidation report, if required, is
due and must be submitted by December 15. Thus, all reporting regarding this project must have
been received at the State Library by December 15, 2002.
Failure to provide timely reports is a serious, breach of a grant recipient's administrative _duty
under the grant program, which may result in federal audit exceptions against the state and the
loss of LSTA funds.
All required reporting materials are attached to this letter. This letter and the enclosed list of
LSTA procedural requirements amend the Consolidated Application/Grant Award Certification
document and must remain a part of all your existing copies.
Best wishes for a successful project year.
Yours sincerely, c
� J
Dr. Kevin Starr
State Librarian of California
Enclosures
cc: Jay Cunningham
Colette Moody
Kathy Low
KMILCh 1: awE1v&20
City of Newport Beach
BUDGET AMENDMENT
2001 -02
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 026
AMOUNT: g5,aoa.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to receipt of a Library Services
Technology Grant. Funds to be used for library staff education.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 4835
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Library Services Construction Act
Amount
Debit Credit
$5,404.00
Aufomafic System Entry.
Signed: 1-12,2;7-0
in nci Approval: Administrative Services Director Date
Signed: �. AA4---� 9/40/
Administrative A roval: City Manager Date
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
4010 Comm Services - Support Services
Account
Number
8080 Services - Professional & Technical $5,404.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Aufomafic System Entry.
Signed: 1-12,2;7-0
in nci Approval: Administrative Services Director Date
Signed: �. AA4---� 9/40/
Administrative A roval: City Manager Date
Signed:
City Council Approval: City Clerk Date