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HomeMy WebLinkAbout08 - BA-035 - Recreation ActivitiesAgenda Item No. 8 March 26, 2001 COMMUNITY SERVICES DEPARTMENT Arts It Cultural - Library - Recreation - Seniors To: Mayor and Members of City Council From: LaDonna Kienitz, Community Services Director /City Librarian Re: Request for Budget Amendment Recommendations Direct staff to transfer funds in the amount of $6,805 from Sailing Reserve account 010 -3741; and transfer $2,300 from the Surfing Reserve account 010 -3740; and approve the appropriation of these funds. Approve a budget amendment and appropriate these funds to the expenditure accounts listed below: From Amount To 010 -3741 $6,805 4330 -8080 010 -3740 $2,300 4330.8080 Background City Council Policy 1 -2 - Instructional Recreation Activities provides that 20% of the registration fees from the sailing and surfing instructional classes be set aside annually to be used specifically for those programs. Funds are available in these reserve accounts. The funds requested from Sailing Reserves account 010 -3741 will provide for the repair of three Lido 14 and twelve Sabot sailboats for the summer season, to insure safety and performance. The funds requested from Surfing Reserves account 010 -3740 will provide for the purchase of eight surfboards for summer classes and camps, to ensure safety and performance. Attachment: 1 -2 Policy Cost estimate Community Services Department March 26, 2002 Request for Sailing and Surfing Budget Amendment, FY 01/2002 Sailing Reserve Account 010 -3741: Repair Three Lido 14 1. Including rudders, tillers, masts, booms, standing and running rigging, centerboard, and all associated hardware. Where original parts are no longer available, custom parts will be fabricated that perform equal to or better than the original part (s). 2. Wood centerboard caps, tillers, and rudders will be sand and varnished 3. Vendor reserves the right to replace instead of repair the worst of the three Lido 14s within the cost as stated below, should repair prove more costly than replacement. Cost $2,300 Repair Twelve Sabots 1. Repair four sails 2. Purchase 4 new sails 3. Repair hulls on ten Sabots to good working order. 4. Repair twelve rudder and tillers, (and the corresponding hull gudgeons) to good working order 5. Install a swivel mainsheet cleat into each of those boats not currently equipped with one 6. Repair, sand and varnish all wood parts, (masts, booms, rudders, tillers, center/lee boards, thwarts etc.) Cost - $4,505 Total Costs - $6,805 (Tax Included) Surfing Reserve Account 010 -3740: For the purchase of surfboards to be used for surfing classes and camps: 1. 10' Board $389.99 2. 9' Board $289.99 3. 8' Board $279.99 4. T Board $249.99 5. T Board $249.99 6. 7.6' Board $269.99 7. 8' Board $279.99 8. 9' Board $289.99 Total Cost $2,299.92 (No shipping cost, staff will pick up.) I -2 INSTRUCTIONAL RECREATION ACTIVITIES The instructional recreational programs for children and adults provided by the Community Services Department will be conducted on the basis of being at least self - supporting. An amount equal to at least 25% of the costs incurred will be set aside for administrative overhead. Registration fees will be based on an amount sufficient to acquire independent contractors, class materials and the administrative overhead and a facility use fee. Occasionally, it may be necessary to conduct a specific class in which revenues are not sufficient to be self - supporting. However, each total recreation program, such as tennis, sailing, surfing, etc., will be at least self - supporting. A sum of money equivalent to 20% of the gross annual revenues derived from the instructional classes in surfing shall be set aside and used for the purpose of purchasing new or replacement surfboards. A total of 20% of the registration fees from tennis instructional classes shall be set aside annually for refurbishment or development of courts or development of new recreational programs or facilities. The Community Services Director or designee is authorized to enter into agreements for securing independent contractors for approved instructional recreation activities. A total of 20% of the registration fees from the sailing instructional classes and 100% of the proceeds from the agreement for the use of the 29th Street public dock shall be set aside annually for refurbishment and replacement of the recreation sail boat fleet and development of waterfront activities program. Adopted - October 1963 Amended - August 30,1966 Amended - November 25,1968 Amended - March 1970 Amended - ApriI 12,1971 Amended - August 9,1971 Amended - February 14,1972 Amended - March 13,1972 Formerly I -6 Amended - November 11, 1974 Amended - March 24,1975 Amended - December 8, 1975 Amended - November 27,1978 Amended - November 28,1988 Amended - January 24,1994 . Amended - February 27,1995 Amended - December 14,1998 Amended — May 8, 2001 1 City of Newport Beach BUDGET AMENDMENT 2001 -02 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues fJ from unappropriated fund balance EXPLANATION: NO. BA- 035 AMOUNT: 89.105.00 Increase in Budgetary Fund Balance AND X Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To increase expenditure appropriations by transferring funds from the Sailing and Surfboard Reserves, per Council Policy 1 -2. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Accoun t 010 3740 010 3741 REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description Surfboard Reserve Sailing Reserve Description Signed: (, z le�� 1� FI ancial pproval: /Administrative Services Director Signed: / �✓ /C. Administrative Approvy, : City Manager Signed: City Council Approval: City Clerk Amount Debit $2,300.00 * $6,805.00 * Credit $9,105.00 /,?-o-a, Date 112110 7— D to Date Description Division Number 4330 Comm Svcs - Fee Based Classes Account Number 8080 Services Professional & Technical Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Signed: (, z le�� 1� FI ancial pproval: /Administrative Services Director Signed: / �✓ /C. Administrative Approvy, : City Manager Signed: City Council Approval: City Clerk Amount Debit $2,300.00 * $6,805.00 * Credit $9,105.00 /,?-o-a, Date 112110 7— D to Date