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HomeMy WebLinkAbout09 - Planning Department Professional Services Budgeting�e�WPpar CITY OF NEWPORT BEACH °ee PLANNING DEPARTMENT �S 3300 NEWPORT BOULEVARD NEWPORT BEACH, CA 92658 SUBJECT: ACTION: Background FAX (949) 644 -3229 Hearing Date: Agenda Item No.: Staff Person: REPORT TO THE MAYOR AND CITY COUNCIL Professional Services Budgeting in the Planning Department March 26, 2002 Patricia L. Temple 644 -3228 Receive and file report. Direct staff to return, if necessary by the end of the current fiscal year, with any budget amendment that requires City Council approval. The Profession and Technical Services budget (2710 -8080) for Fiscal Year 2001 -02 was approved by City Council with a total appropriation of $240,000. At the time it was established, this amount was designed to cover the cost of the General Plan Update Visioning Program ($200,000), and general departmental professional services ($40,000). At the time the budget was approved, there was some discussion about needing to increase this budget, when the costs of the General Plan Update within this fiscal year were better known. Discussion We are now two- thirds through the fiscal year, and are now able to predict the Professional Services costs that will either be spent or encumbered this year, as follows: Professional Service Projected cos Moore, Iacofano, Goltsman, Inc. (MIG), the City's consultant for the General Plan Update Visioning Process encumbered $226,500 EIP Associates, the City's consultant for the General Plan Update, to allow for participation in the Visioning Process encumbered $33,035 Kenny the Printer, for printing and mailing of three city-wide newsletters as part of the Visioning Process at $25,000 Mr newsletter $75,000 Miscellaneous Visioning Costs (pens, paper, balloons, banners, signs, flowers etc. $5,000 General Plan Update Economic Stud encumbered ) $115,8 0 Traffic Model Update Lo be encumbered $127,955 Contract Planners staff augmentation to sustain current workload $50,000 Real Estate Appraiser to update the current park fee which was last updated in 1991 $15,000 TOTAL $648,330 At the present time, it is anticipated that there will be sufficient appropriation savings in the General Fund to cover any shortfall in this budget account. Council Policy F -2 allows the City Manager to reprogram appropriations within an individual fund to cover insufficient appropriations in an individual department. If, however, there are not sufficient appropriations to cover this shortfall within the General Fund by year -end, a formal budget amendment, appropriating General Fund Reserves to cover these expenditures, will be presented to the City Council for approval. DENNIS C. DANNER Administrative Services Director 04nze1L(/J PATRICIA L. TEMPLE Planning Director Page 2