HomeMy WebLinkAbout04 - Emergency Management PlanJune 11, 2002
Item No. 4
TO: Mayor and Members of the City Council
FROM: Timothy Riley, Fire Chief 19'Z—
SUBJECT: Adoption of Revised Emergency Management Plan (EMP)
RECOMMENDATION:
Adopt Resolution #2002-%__, revising the City's Emergency Management Plan
pursuant to Chapter 2.20 of the Newport Beach Municipal Code and directing
staff to submit to the State of California Office of Emergency Services.
BACKGROUND:
On March 23,1992, the City Council adopted the first -ever City of Newport Beach
Disaster Response Plan. Since that time, the City has faced numerous management
and fiscal challenges that have limited our ability to update, train on, and exercise
this plan. In 1995, the California Legislature passed a law that required all
jurisdictions to update their emergency management plans to be consistent with
the Standardized Emergency Management System (SEMS) in order to remain
eligible for State disaster assistance. In 1996, the Fire Department updated the plan
to meet the requirements of State law (Resolution 96 -97) but did little else until
1998, when the City Council re- authorized a dedicated Emergency Services
Coordinator position in the Fire Department budget. Since that time, our staff, led
by Emergency Services Coordinator Donna Boston, has re- energized our inter-
departmental Emergency Preparedness Committee, trained all personnel on
SEMS, and conducted numerous table -top exercises and three full -scale disaster
response exercises. This recent activity allowed us to evaluate the effectiveness of
our EMP and update it to meet our City's current emergency management needs.
The revised EMP is a full -scale update that is the result of the hard work of many
employees throughout the City that are responsible for the continuity of
government and the protection of the quality of life in Newport Beach should a
disaster befall us.
THE EMP
Following the City Council Study Session presentation on May 14, 2002, the revised
EMP has been published and made available in its entirety in the Office of the City
Clerk and on the City's public website. In general, the EMP remains a two -part
document:
Part One -Basic Plan describes the organizational and operational concepts
relative to management of the Emergency Response Organization of the City of
Newport Beach in major emergencies or disasters. It includes an overview of
potential hazards the City faces, legal authorities, and mutual aid requirements.
Part Two - Annexes contains the functional annexes found in the Functional
Responsibility Matrix. All annexes are written by the City Department with
primary responsibility, as designated in the Functional Responsibility Matrix,
and the Emergency Services Office. The annexes are broken down into the five
Incident Command System functions: (1) Management, (2) Operations,
(3) Planning and Intelligence, (4) Logistics, and (5) Finance and Administration.
The Annexes of this plan are updated every four years. Annexes include
organizational charts, position assignments, resource lists, and checklists. Each
Department is responsible for creating Department SOPS outlining how the
department will accomplish its responsibilities as outlined in the City
Emergency Management Plan.
The EMP also includes, by reference, four other types of support materials:
Emergency Resources is a document compiled of key personnel contact
numbers and methods, contacts for other governmental agencies, available
contract services, and any other critical contact information needed during an
emergency. Emergency Resources will be updated annually and will be
maintained as a document separate from the EMP.
Reference Material or information relating to emergency management is
referenced in this plan. If the document is not itself included, its location will
be cited.
Resource Lists will be available in emergencies: a complete list of 9ft
inventories and a list of vendors. These lists should be updated annually and
will be maintained by the Administrative Services Department.
Emergency Operations Center Activation Procedures are listed in the Basic
Plan. Included in these procedures are lists of key personnel who can activate
the EOC and how to activate the line of succession for Director of Emergency
Services and City Incident Commander, and locations of alternate EOCs.
RESCIND RESOLUTION 96 -97:
This action also rescinds Resolution 96 -97, adopted by City Council on November
25,1996, which adopted the previous version of the City's Emergency Management
Plan.
RESOLUTION NO. 2002-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF NEWPORT BEACH RESCINDING
RESOLUTION 96 -97 AND THE 1996 EMERGENCY
MANAGEMENT PLAN, AND ADOPTING THE
CITY OF NEWPORT BEACH 2002 EMERGENCY
MANAGEMENT PLAN AND APPROVING
SUBMITTAL OF THE NEWPORT BEACH
EMERGENCY MANAGEMENT PLAN TO THE
STATE OF CALIFORNIA OFFICE OF EMERGENCY
SERVICES.
WHEREAS, the City of Newport Beach Emergency Management Plan
meets all federal and state criteria as described in the Federal Emergency
Management Agency Civil Preparedness Guide 1 -8A and the Standardized
Emergency Management System (SEMS) Crosswalk developed by the State Office
of Emergency Services (OES) from SB 1841; and
WHEREAS, the City of Newport Beach Emergency Management Plan has
been updated to describe how the City of Newport Beach will manage and
respond to major emergency incidents, including a system of organization
consisting of City Managers, clear designations of distinct functions which must
be conducted during a disaster, assignment of each distinct function to City
departments; and guidelines for performance of the distinct functions by
departments; and
WHEREAS, the City of Newport Beach Emergency Management Plan
describes the method of requesting mutual aid resources from the County, State,
and Federal Governments when needed and one of the eligibility requirements for
Federal funding of Emergency Services staff positions is submittal of the City of
Newport Beach Emergency Management Plan to the State of California Office of
Emergency Services; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Newport Beach hereby rescinds Resolution 96 -97, the 1996 City Emergency
Management Plan, and adopts the 2002 City Emergency Management Plan and
approves submittal of the City of Newport Beach 2002 Emergency Management
Plan to the State of California Office of Emergency Services.
ADOPTED, this day of 12002.
ATTEST:
City Clerk
Mayor