HomeMy WebLinkAbout16 - Newport Classic Surf ContestCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 16
(November 12, 2002)
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Recreation & Senior Services Department
Andrea McGuire, Recreation Superintendent
949 - 644 -3161
amcgulre@city.newport-beach.ca.us
SUBJECT: Recommendation for Approval of Date for Newport Classic Surf Contest
APPLICANT NAME: Newport Harbor High School Surf Team
RECOMMENDATION
Approval of Date of February 1 -2, 2003 for the Newport Classic Surf Contest at 56"' Street.
DISCUSSION
Background
The Recreation Et Senior Services Department has received a request from the Newport Harbor
High School Surf Team for a Surf Contest, the Newport Classic, on February 1 -2, 2003. In
accordance with City Council Policy 1 -8 — Bike, Foot Race and Surf Contest Policy, Surf Contests
may not be held within 3 weeks of each other. This date if approved would be a week prior to a
contest scheduled for 5&h Street on February 8 -9 (sponsored by NSSA).
The Newport Classic is local fundraiser contest for the Newport Harbor High School Surf Team. In
order for the contest to be successful, it is necessary to schedule a weekend that other Junior -
level contests are not being held in Orange County. The applicant originally requested January
18 -19, however that conflicted with another major contest in Orange County. Subsequently, the
organizers spoke to staff and identified only two weekends that were not a conflict, however
both were within three weeks of another contest scheduled in Newport Beach, Since staff is not
able to approve an application not consistent with Council Policy, the request has been denied
until such time as Council approves the recommended date of February 1 -2 or March 16 -17 (an
alternate selection by the applicant).
The Newport Classic is a local contest, that encourages elementary and junior high school
students to compete. There is also a girls division to encourage their participation. As this is a
small local event there will be no scaffold, large stage or sound system. Therefore, staff
recommends the approval of this event.
Due to the late receipt of this request, this issue was not presented at the November Parks,
Beaches and Recreation Commission meeting. The applicant cannot wait until December for
confirmation of a date since it would impact publicity efforts.
Recommendation for Approval of Date for Newport Classic Surf Contest
(November 12, 2002)
Page 2
Environmental Review: This activity is categorically exempt from environmental review under
Class 23, normal use of public facilities for gatherings.
Prepared by:
Andrea McGuire, Recre tion uperintendent
Submitted by:
Marie Knight, Recreati n & Serlior Services Director
Attachments: Special Event Permit Application
&000000 r r
City of Newport Beach P.O. BOX 1768, 0000 NEWPORT BLVD PHONE: 949. 644.3151
COMMUNITY SERVICES NEWPORT BEACH, CA 926S8.891S FAX: 949.644.01SS
❑ Casino ❑
Tournament
Surf Contest
❑ Festival
OFFICE USE ONLY '
❑ Live Music ❑
Soles /Expo
Roce /Wolk
EVENT NUMBER:
APPLICATION FEE: -
❑ Porade /Processions ❑
Concert/Performance
❑ Other
r
DATE PAID:
Event Title [0kq,^�E( liY�
'v�tLiEs{' I�rEii;^
2( Ctk;= ,C,
Event Dote: 2dO_'j
Estimated attendance per day: 'ZOO- 9 1)_�Participonts: lC)(D Spectators:
Admission fee? N No O Yes - Describe:
Actual event hours: � A, &A — 12;>,M Set up /assembly (, k\ k Dote: r�A,l; l�-, \NsS`gStort time: -f kQ
Break down /dismontle Dote: "` 4 u Completion time: 2)-Z-n-`f ?A.
Location (exact address): 'nk
Total number of days: 'fit;_- QD
Site Plan attached: tit IN
List any streets that require closu,a for this event: �cllil G
OCommerciol 1.2.LNon- commerciol
Host /Sponsoring orgonizotion(sl: Contact person:
Address: (-.M t.N`L. Kt-N-,- City: �;; Q_� %>eA Zip:g7_br_�>
Phone: MA (c-scs:r Gc C4A Fox: 4tfck 'T L<_ CjiO e- mail:�S;Lp �tdiA.�iuiiC!���iZ -CCU• Q'S
ee��t3:l���
Please list name, address, phone and a -moil of any professional organizer or event planner�ard:by you to produce this event:
Nome: Vfk;-D ::rJ(Z S � Address: Phone0l-�_Z n
e -moil:
If professional event organizer is applying for this permit, o letter from the Chief Officer of the organization which authorizes the
applicant to apply for this permit is required.
Responsible person 'on site' day of event: 'E'ce-Tr ��i2i � Poger /cell phone: tj jj ZursO
This person must be in attendance for the duration of the event and immediately available to City officials
event information:
ements for event: :i
❑No CSLYes- Describe:
" G - Cti�aN ir5,
Traffic safety equipment required: ❑No ❑Yes- Describe: �i�= G...
o detailed traffic plan for rood closures:
Describe entertainment and related activities: i1) 1 F_
Icohol be Oserved? Osold?
y� }--�
Will food be Mserved? Osold? UNo If Yes- Conloct person: phone: �u I-
food be prepared at the event site? WNo VYes- Describe:
APPLICANTS MUST COMPLETE BOTH SIDES OF THIS DOCUMENT
Vill there be sound amplification? ANo ❑Yes— indoors or outdoors?
lours and type of use: If u11U. LJa_.4 _ Ait- Lit f2i) 7'b S—L-tx714LN-'� .itL(
sound
amplified sound requires an on site contact
person. Nome:
Pager /cell phone:
Mill there be canopies Or tents? ONO
'Yes -Size & number:
1
, ' IC/
t 1\
)C 1Q l
(PERMIT REOUIRED FOR EACH TENT OVER 200 SOFT.
AND /OR CANOPIES OVER AOO SO.FT.)
)oteinstalled: t'f$ } LftC( FF4k•
Doteremoved: I�t
//c
¢F iAe1
-z' ;>a,
(�
Supplier:
Mill booths, bleachers, stages or structures be erected? LNNo UYes- Describe:
Mill signs or banners be used? ONo AYes- Describe size and location: ou
Mill there be generators, vehicles, boots or other equipment ?NNO ❑Yes- Describe:
s
Mill there be commercial filming of this event? '`'E
kny other commercial aspects? IL`iNo ❑Yes- Describe:
\dditionol information:
tS f\ ='y tST ZT'A 553 l ca! Q�' S
sL. Vwb__k4� £.iU4lsa9►:.t�HZ`{ KC�'Iht�S-
THE UNDERSIGNED, ACKNOWLEDGE AND UNDERSTAND THAT I AM RESPONSIBLE TO COMPLY WITH THE INFORMATION, RESTRICTIONS AND
:ONDITIONS OF THE PERMIT WHEN ISSUED. I NEARBY ACKNOWLEDGE RESPONSIBILITY FOR PENALTIES ASSOCIATED WITH NON - COMPLIANCE WITH THE
' ERMIT CONDITIONS, WHETHER OR NOT I AM PRESENT AT THE TIME OF THE VIOLATION.
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hereby certify the foregoing statements to be true and correct, and agree to defend, indemnify and hold hormless the City of
Jewport Beach, its City Council, officers, agents and employees from and ogoinst any and all loss, claims, damages, liobiliy, such
:loim or suit orising from or in any monner connected to the requested activity . I also agree, if approved, to Comply with all permit
•onditions, and understand that failure to Comply with any condition, or any violation of law may result in the immediate Cancellation of
he event, 3LL denial of future events and or criminol prosecution.' 1 '_V `
)ote: k<Z66C Print your name: 6:. W'1.6'� Signature:
Method of payment: ❑Cosh ❑Check # ICredit Cord # 4 2ti1 LtcA21 2___5q9 '�67c�`;
1`0 AVOID LATE FEES PERMIT APPLICATION MUST BE RECEIVED 10 FULL BUSINESS DAYS IN ADVANCE OF EVENT.
kttachments received: Olnsuronce OTroffic control /plot pion ❑Bonner permit
❑Site plan ❑Tent permit application
R NR It NR R Nit
LEVEL 1— Permits routed to other departments: $ 90 $115 $175 $200 $280 $310
(APPEAL FEE $60)
LEVEL 2— Permits for Complex events requiring rood $11S $160 $230 $270 $340 $37S
closures, attachments or permits required by
other departments: (APPEAL FEE $80)
LEVEL 3— Permits for major events requiring rood closures, 26S $370 $S70 $6SS
attachments, permits required by other deportments
and one pre -event meeting: (APPEAL FEE $200)
'Any application submited less than ten business days prior to the event is considered late and will be charged accordingly.
"Arty application submitted less than three business days prior to the event is considered a rush and will be charged accordingly.
R- RESIDENT, Mt°NON - RESIDENT
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