HomeMy WebLinkAbout27 - Additional Bus for Senior ServicesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 27
June 22. 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: General Services Department
David E. Niederhaus, Director, 949 - 644 -3055, dniederhaus(bcity.newport -
beach.ca.us
Recreation and Senior Services Department
Marie Knight, Director, 949 - 644 -3157, mknight .city.newport- beach.ca.us
SUBJECT: Additional Bus for Senior Services
ISSUE:
Should the City consider accepting the donation of an OCTA 21 passenger bus for
Senior Services use?
RECOMMENDATIONS:
Accept a 21 passenger bus from OCTA for Senior Services use.
Direct City staff to request that OCTA transfer the ownership of a retired OCTA para-
transit bus to the City for use in the Senior Mobility Program.
DISCUSSION:
Background
The Senior Services Division of the Recreation and Senior Services Department
administers a transportation program for the seniors at the Oasis. A portion of the
services are provided through the Senior Mobility Program which is administered by
Orange County Transit Authority (OCTA).
Senior Services provided 12,128 rides to senior citizens last year while accumulating
71,747 miles of operation.
Currently there are 4 vehicles used by the Oasis including three buses and a van. All
but one bus is owned and operated by the City. This bus is operated under contract
with Western Transit and utilizes funds from the Senior Mobility Program.
Last year, City staff became aware of an opportunity to obtain a bus from OCTA. OCTA
is disposing of a number of high mileage, but well conditioned 21 passenger buses, and
Additional Bus for Senior Services
June 22, 2004
Page 2
has offered up to two of the buses for City senior services use in connection with the
Senior Mobility Program.
City Equipment Maintenance Division staff has evaluated one of the 21 passenger
buses offered by OCTA and found it to be in excellent condition. The bus was recently
painted and refurbished by OCTA. Staff expects minimal expense in the upkeep and
maintenance of the offered bus.
The City would terminate the current contract for a private bus and driver if the OCTA
bus is obtained by the City.
Acquisition
Acquisition of the OCTA bus requires the City to exercise an option of an existing
agreement with OCTA (Attachment A) regarding use and disposal of the bus. A copy of
the OCTA agreement is attached but the major elements of the document are as
follows:
a. An OCTA 21 passenger bus will be transferred by title to the City upon
confirmation in writing by the City of the compliance with OCTA requirements.
b. The donor bus must be used exclusively for senior services transportation related
to the Senior Mobility Program.
c. The City must bear the entire operating costs of the program although grant
funding is available to cover most of the operating costs.
d. In the event of a major component failure (engine, transmission, or rear end),
OCTA will provide a replacement unit to the City at no additional cost.
e. The City accepts ownership of the bus, pays all operating and replacement
expenses, and has the right to dispose of the bus after a minimum of one year of
ownership.
Further aspects of the OCTA Senior Mobility Program are provided in the Frequently
Asked Questions (Attachment B). Currently, OCTA provides $76,874 of funding to the
City on an annual basis in connection with the Senior Mobility Program.
Staff has also developed the costs for City staff to operate, maintain, and replace the
OCTA bus.
Costs
The annual costs for the City to operate the OCTA bus are as follows:
Fuel, Wash, etc. Vehicle Maintenance Vehicle Replacement Total (Annual)
$4,000 $6,705 $12,958 $23,663
Additional Bus for Senior Services
June 22, 2004
Page 3
The total, $23,663 (fuel, wash, maintenance and replacement), has been requested as
a Supplemental Budget item for FY 04 -05.
Maintenance
Buses as large as the OCTA unit must be inspected and maintained under the Biennial
Inspection Terminal (BIT) regulations of the California Highway Patrol. The City garage
is a designated BIT facility and no problems are foreseen in including the OCTA bus in
our BIT Program.
Replacement
To ensure that adequate funding is available to replace the bus in the event of the loss
of the OCTA program, staff is recommending that City funds be placed in the Internal
Service Fund for the further replacement of the bus. This policy was followed in the
acquisition of the Electric Vehicles (EV) and the accumulated funding now allows the
replacement of the EV's as that program ends. The estimated replacement value of the
bus is $82,000.
Agreement
The existing Cooperative Agreement (C -2 -0502) between OCTA and the City was
executed in October 2001 (Attachment A). It provides for the proposed addition of a
bus for senior services use upon written application by the City (see Scope of Work).
Proposed correspondence to OCTA is attached for execution by the City Manager upon
Council approval (Attachment C).
SUMMARY:
The City has an opportunity to meet the challenges of providing essential mobility
services to our senior citizens by acquiring an OCTA bus at minimal cost.
Prepared by: Submitted by:
David E. Niederhaus,
Director
David E. Niederhaus,
Director
Mari Knight
Recreation & Se r Services Director
Additional Bus for Senior Services
June 22, 2004
Page 4
Attachments:
(A) Cooperative Agreement (C -2 -0502) between OCTA and City (dated October 11,
2001
(B) Senior Mobility Program —Frequently Asked Questions, dated February 11, 2004
(C) Proposed City letter to OCTA
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V y f
COOPERATIVE AGREEMENT C -2 -0502
BETWEEN
THE ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF NEWPORT BEACH
FOR SENIOR MOBILITY PROGRAM
THIS AGREEMENT is made and entered into this /Ppiday of 2001 by and between
the Orange County Transportation Authority, a public corporation of the State of California (hereinafter
referred to as "AUTHORITY ") and the City of Newport Beach 3300 Newport Boulevard, PO Box 1768
Netnrport Beach, California 82658- 8915(hereinafter referred to as "CITY ").
RECITALS
WHEREAS, AUTHORITY has been retained by the Area Agency on Aging (AAA) to provide
countywide transportation of seniors to nutrition sites funded by AAA; and
WHEREAS, CITY is desirous of obtaining transportation services for seniors of the City of
Newport Beach; and
WHEREAS, AUTHORITY and CITY jointly wish to expand the senior transportation services
available by looking at alternative methods of providing transportation services to the seniors; and
WHEREAS, AUTHORITY and CITY agree to enter into the senior mobility program concerning
senior transportation services; and
WHEREAS, this Cooperative Agreement defines the roles and responsibilities of AUTHORITY
I and CITY in executing a senior mobility program for senior transportation;
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including all exhibits and documents Incorporated 'herein and made
II applicable by reference, constitutes the complete and exclusive statement of the term(s) and condition(s)
of the agreement between AUTHORITY and CITY and it supersedes all prior representations.
Page 1 of 6
L: CAMMIOIERIOAIANORDPR00lAGREE /C20502
)AGREEMENT NO. C -2 -0502
1 understandings and communications. The invalidity in whole or in part of any term or condition of this
2 Agreement shall not affect the validity of other term(s) or condition(s).
3 B. AUTHORITY's failure to insist in any one or more instances upon CITY's performance of
4 any, term(s) or condition(s) of this Agreement shall not be construed as a waiver o,l:. relinquishment of
s AUTHORITY's right to such performance or to future performance of such term(s) or condition(s) and
6 CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this
7 Agreement shall not be binding upon AUTHORITY except when specifically confirmed in writing by an
8 authorized representative of AUTHORITY by way of a written amendment to this Agreement and issued
s in accordance with the provisions of this Agreement.
10 ARTICLE 2. RESPONSIBILITIES OF THE AUTHORITY.
11 A. AUTHORITY agrees to provide funds annually in the amount specified in the attached
12 Exhibit B, "Projected Funding Levels" through 2011 for the senior mobility program using funds obtained
13 from the Older Americans Act as allocated by Orange County's AAA, and Article 4.5 of the State of
14 California Transportation Development Act.
1s B. The funding levels are determined each year based on changes in senior population.
16 Annual allocations will be calculated using actual growth in senior population and the Consumer Price Index
17 (CPI)..
18 C. AUTHORITY will pay to CITY the AUTHORITY's annual contribution for the first fiscal
19 year within thirty (30) days of receipt of a request to draw down Senior Mobility Program funds or the
20 start of service, whichever is later. Subsequent annual contributions will be paid to the CITY. by July 30f"
21 of the following year.
22 D. All unused or unmatched AUTHORITY funds shall be deducted from the following fiscal
23 year allocations.
24 E. AUTHORITY will administer and coordinate the pilot program with the AAA.
25 F. AUTHORITY will provide technical assistance to CITY, if requested, in the following areas:
26 1) Vehicle donations; and
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U CAMMIICLERICALMORDPROCIA GREE/AG20502.DOC
AGREEMENT NO. C-2-05021
1 2) Periodic workshops on a variety of topics
2 G. AUTHORITY will establish a network of local operators who will meet on a regular basis.
3 ARTICLE 3. RESPONSIBILITIES OF CITY:
4 A. CITY agrees that all funds received from AUTHORITY as specified in Qtticle 2A above will
5 be used exclusively for providing accessible senior transportation services that do not duplicate
6 AUTHORITY's services as specified in Exhibit A entitled "Scope of Work."
7 B. CITY agrees to a twenty percent (20 %) mach of funds provided by AUTHORITY. Local
8 match may be made up of cash - subsidies, fare revenues, or in -kind contributions.
9 C. CITY may contract with a third party service provider to provide senior transportation
10 services provided that:
11 1. Contractor is selected using a competitive procurement process; and
12 2. Wheelchair accessible vehicles are available and used when requested.
13 E. CITY shall procure and maintain insurance coverage during the entire term of this
14 Agreement. Coverage shall be full coverage or subject to self - insurance provisions. CITY shall provide
15 the following insurance coverage:
16 3. Commercial General Liability, to include Products /Completed Operations, Independent
17 Contractors', Contractual Liability, and Personal Injury Liability with a minimum of $1,000,000 of coverage.
18 4. Automobile Liability Insurance with Primary Bodily Injury with a minimum of $1,000,000
19 combined single limits;
20 5. Workers' Compensation with limits as required by the State of California;
21 6. Employers' Liability with limits of a minimum of $100,000; and
22 7. If self- insured, City must provide proof of self- insurance with adequate assets to honor
23 potential claims and judgments related to the performance of this agreement. Such proof shall confirm
24 coverage of AUTHORITY as an additional insured as required under INDEMNIFICATION in this agreement.
25 8. Proof of such coverage, in the form of an insurance company issued policy endorsement
26 and a broker issued insurance certificate, must be received by AUTHORITY prior to commencement of any
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L: CAMWICLERICALANOROPROCIAGREE IAG20502 .000
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work. Proof of insurance coverage must be received by AUTHORITY within seven (7) calendar days from
the date of execution of the Agreement. AUTHORITY must be named as an additional insured on the
certificate and endorsement. CITY shall include on the face of the Certificate of Insurance the Agreement
Number C -2 -0502; and, the Procurement Administrator's Name, Rebecca Potter.
F. CITY agrees to provide AUTHORITY with monthly summary reports of the CITY's senior
mobility program. CITY shall submit monthly summary report within twenty (20) calendar days as
specified in Exhibit C "Senior Mobility Monthly Report," included in this Agreement, which is incorporated
into and made part of this Agreement.
ARTICLE 4. TERM OF AGREEMENT
This Agreement shall commence upon execution by both parties, and shall continue in full force
and effect and shall extend through June 30, 2007 as mutually agreed to by both parties. The
AUTHORITY retains the option to extend this agreement through June 30, 2011.
ARTICLE S. NOTICES
All Notices pertaining to this Agreement and any communications from the parties may be made
by delivery of said notices in person or by depositing said notices in the U.S. Mail, registered or certified
mail, return receipt requested, postage prepaid and addressed as follows:
To CITY: To AUTHORITY:
City of Newport Beach Orange County Transportation Authority
3300 Newport Blvd. 550 S. Main Street
PO Box 1768 P.O. Box 14184
Newport Beach, CA 92658 -8915 Orange, CA 92863 -1584
ATTENTION: L ATTENTION: Rebecca Potter, C.P.M.,
Community Services Supervisor Senior Procurement Administrator
(949/644 -3151) (714/560 -5619)
I/
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AGREEMENT NO. C -2 -0502
ARTICLE 6. FEDERAL; STATE AND LOCAL LAWS:
AUTHORITY and CITY agree that in performance of their obligations under this Agreement, they
shall comply with all applicable federal, California State and local laws, statutes and ordinances and all
lawful orders, rules and regulations promulgated thereunder. ;
ARTICLE 7. ORDER OF PRECEDENCE
Conflicting provisions hereof, if any, shall prevail in the following descending order of precedence:
(1) the provisions of this Agreement, including all exhibits; (2) AUTHORITY's staff report dated September 6,
2001; (3) all other documents, if any, cited herein or incorporated by reference.
ARTICLE 8. AUDIT AND INSPECTION OF RECORDS
CITY shall provide AUTHORITY, or other agents of AUTHORITY, such access to CITY's accounting
books, records, payroll documents and facilities as AUTHORITY deems necessary. CITY shall maintain
such books, records, data and documents in accordance with generally accepted accounting principles and
shall clearly identify and make such items readily accessible to such parties during CITY's performance
hereunder and for a period of five (5) years from the date of final payment by CITY. AUTHORITY's right to
audit books and records directly related to this Agreement shall also extend to all first -tier subcontractors.
ARTICLE 9. TERMINATION
A. AUTHORITY or CITY may, for its own convenience, terminate this Agreement at any time
11 in whole or in part by giving the other party written notice thereof of not less than ninety (90) days in
advance of the specified date of termination.
B. If Agreement is terminated prior to July 1" of any year within the term, the CITY shall
11 return funds on a prorated basis for that annual allocation.
ARTICLE 10. INDEMNIFICATION
A. CITY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors,
Ilemployees and agents from and against any and all claims (including attorney's fees and reasonable
expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, damage to
or loss of use of property caused by the negligent acts, omissions, or willful misconduct by CITY, its
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officers, directors, employees, agents, subcontractors or suppliers in connection with or arising out of the
performance of this Cooperative Agreement .
B. CITY shall maintain adequate levels of Insurance, or self- insurance to assure full
indemnification of AUTHORITY.
ARTICLE 11. FORCE MAJEURE
Either party shall be excused from performing its obligations under this Agreement during the
time and exterit that it is prevented from performing by a cause beyond its control, including, but not
limited to: any.incidence of fire, flood; acts of God; commandeering of material products, plants or
facilities by the federal state or local government; national fuel shortage; or a material act of omission by
the other party; when satisfactory evidence of such cause is presented to the other party, and provided
further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or
negligence of the party not performing.
Upon execution by both parties this Agreement shall be made effective on February 1, 2002.
IN WITNESS THEREOF, the parties hereto have caused this Agreement No. C -2 -0502 to be
executed on the date first written above.
CITY OF NEWPORT BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
By By
Tod Ridgew Arthur T. Leahy
Mayor Chief Executive Office
APP MD S TO FOR APP OVED AS TO FORM:
By BY .
Robert Burnham Kennard R. Smart,
City Attorney General Counsel
L CAhIMICLERICALhVOROPROCIAGRE `JAG20502.DOC
Page 6 of 6
Task
AG; EMENT NO. C -2 -0502
EXHIBIT A
Scope of Work
For
Senior Mobility Program
The City of Newport Beach (City) will utilize funding provided by OCTA,�nd its
local match to provide the following services:
The City of Newport Beach will be using City funds to purchase a vehicle and will
hire a new driver. This new van will increase our fleet to 4 vehicles. The service
will be,used to transport seniors to medical appointments, grocery shopping,
banking, to the Center, and other errands. The program will be geared to seniors
60 and older who are unable to drive or use the "big" bus system and must be
residents of Newport Beach.
The service will be available Monday — Friday from 8:30am to 4:OOl5m and will be
available by reservation only. The cost for the service is $2.00 per one -way trip.
2. In the event that the City decides to utilize outside contractors for service, they
will follow competitive procurement practices in selection of vendors for all
services which it does not provide using its own workforce. Any RFP for
services will specify the use of vehicles meeting ADA accessibility standards.
3. The City does not wish to utilize the retired OCTA ACCESS vehicles.
4. The City will perform maintenance of all vehicles used in the Senior Mobility
program, including, at minimum:
• Daily Pre -Trip Inspections that meets or exceeds the guidelines provided in
the attached Pre -Trip Inspection Checklist (Attachment 1)
• Scheduled preventive maintenance will be performed according to the
specifications for the vehicle that will meet or exceed the guidelines as
prescribed by City Maintenance personnel. (Attachment 2)
The City will maintain maintenance records for each vehicle for 5 years.
5. The City will ensure that its operators, or its contracted vendor's operators, are
properly licensed and trained to proficiency to perform their duties safely, and in
a manner which treats its riders with respect and dignity. Disability awareness
and passenger assistance will be included in this training.
6. The City will submit a monthly report to OCTA's Community Transportation
Services which includes, at a minimum, a monthly and fiscal year- to_date
summary of service and expenditures as illustrated in Exhibit C.
Page 1 of 2
AGf cMENT NO. C -2 -0502
EXHIBIT A
7. The City will participate in OCTA marketing and outreach efforts to encourage
use of fixed- route. transit service by older adults.
8. The City will note OCTA sponsorship in any promotional material for service
funded under this agreement and will display the OCTA Senior Wheels program
logo on vehicles use in this program (excluding taxis).
9. In the event that the City uses a contractor for this service, the City will,ensure
that it maintains adequate oversight and control over all aspects of serv'r. :ce that
are provided by a contracted vendor.
Page 2 of 2
OCTA SENIOR MOBILITY PROGRAM
FREQUENTLY ASKED QUESTIONS
FOR CURRENT AND PROSPECTIVE SERVICE PROVIDERS
Overview
What is the Senior Mobility Program?
Approved by the OCTA Board of Directors in October 2001, the Senior Mobility Program
(SMP) provides vehicles and transit operating funds to Orange County cities and the
County of Orange to enable them to provide local transportation services to senior
citizens.
What agencies can participate in the Senior Mobility Program?
Participation in the SMP is voluntary and open to all Orange County cities and the
County of Orange. Additionally, nonprofit organizations serving senior citizens may
participate in the SMP under the sponsorship of an eligible city or the County.
How many SMP participants are there presently?
As of January 2004, there are a total of 16 cities and 2 nonprofit organizations
participating in the Senior Mobility Program. Another 3 cities are in the process of
designing their SMP services, initiating procurements for operators and executing their
participation agreements with OCTA.
What's the definition of "senior" for this program?
Minimum age for a senior eligible to use SMP- sponsored services is 60 years of age. A
local jurisdiction may, however, establish its own age and eligibility criteria within this
minimum standard.
What transportation services can be provided with SMP funding?
Local jurisdictions have broad discretion in how to use SMP resources to provide local
senior transportation services. Possible service options can include a shuttles, demand
responsive, and feeder or subscription service. Services can be operated by the local
jurisdiction, can be contracted, or resources can be provided directly to users through a
bus or taxi subsidy or voucher. Three requirements related to service provision are: (1)
that the offered services not duplicate OCTA's existing bus service; (2) that contracted
services be awarded through a competitive procurement process; and (3) accessible
service must be available for individuals using mobility devices.
P: \0CTA \0PERATNS \CTS\SMP - Senior Mobility Program\AA SMP General Info \SMP FAQs.doe
SENIOR MOBILITY PROGRAM
FREQUENTLYASKED QUESTIONS
Page 2 of 5
New SMP participants need to be aware that if their city has been receiving nutrition
transportation services from OCTA these services will cease with the initiation of the
new SMP services. Provision of nutrition transportation to these clients will become the
responsibility of the city's Senior Mobility Program.
Why should cities participate in the Senior Mobility Program, isn't providing
transportation OCTA's responsibility?
The Senior Mobility Program has been designed and implemented to enable Orange
County cities to provide their senior residents with transportation services that are
locally- oriented; personalized and flexible. It is the responsibility of each city to assess
the transportation needs of their senior residents and decide if the SMP will assist them
in meeting those needs.
Funding
What funding is provided by the Senior Mobility Program?
Between Fiscal Year 2002 through 2011, total OCTA costs for the SMP are estimated to
be just under $19 million. These funds are apportioned to all Orange County cities and
the County of Orange according to a formula based on each jurisdiction's share of
Orange County's population 65 years of age and older. These funds will increase
annually based on changes to the Consumer Price Index and growth in the senior
population, as projected by the Center for Demographic Research at California State
University, Fullerton. OCTA staff can provide the formula allocations for each Orange
County city upon request.
What is the source of SMP funding?
Funding for the Senior Mobility Program comes from Article 4.5, Claims For Community
Transit Services, of the Transportation Development Act (TDA). The Transportation
Development Act is funded through '/4 cent of California's general sales tax which
accrues to a "Local Transportation Fund" within each county. In Orange County, these
funds can only be expended for public transit purposes.
Is there a "match" requirement for SMP funding?
Participants must agree to provide a local fund match equivalent to at least twenty (20)
percent of the total operating costs of the SMP project. The local match may be made
up of cash subsidies, fare revenues or in -kind contributions. Satisfaction of the 20
percent match requirement will be determined on an annual basis.
SENIOR MOBILITY PROGRAM
FREQUENTLYASKED QUESTIONS
Page 3 of 5
What constitutes "in- kind" contributions against our match requirement?
"In- kind" contributions which can be counted against the 20 percent match requirement
may include staff time, office space and utilities, materials and supplies used in
administering or operating the service, and donated services such as vehicle
maintenance, vehicle usage, printing services, etc. Such in -kind contributions must be
accounted and documented within the operating costs of the program to allow them to
be verified in the annual audit that will be conducted of each program.
What happens if we do not spend all of our annual SMP funding?
Senior Mobility Program funds will be allocated by OCTA and disbursed by the County
of Orange on an annual basis and cannot, by law, be carried over to the following fiscal
year if not expended. To avoid having to invoice SMP participants for unexpended fund
balances following the close of each fiscal year, the amount of unexpended SMP
funding, if any, will be deducted from that participant's formula allocation for the
following year. OCTA's Community Transportation Coordinator will work with SMP
providers to help them understand this process and ensure they maximize their use of
SMP funding.
How is the SMP related to the nutrition transportation services which are
provided by OCTA to certain senior centers?
OCTA continues to provide transportation services to congregate meal sites in
cooperation with the Orange County Office on Aging. Those services, however, are
limited to transporting seniors to and from the designated congregate meal sites.
Cities that have been participating in the County's Area Agency on Aging (AAA)
congregate meal program and receiving transportation to congregate meal sites partially
funded by the Federal Older Americans Act, will receive an equivalent share of AAA
funds as a "pass through" for use in their Senior Mobility Program as part of the OCTA
formula allocation of operating funds. In return for these "pass through" AAA funds, the
SMP cities agree to assume responsibility for providing nutrition program transportation
within their cities, in addition to other senior trips for non - nutrition purposes.
Can a Senior Mobility Program city revert to OCTA - provided nutrition
transportation?
When a city voluntarily enters the Senior Mobility Program, it receives annual funding
based on its senior population which includes their allocation of Older Americans Act
nutrition transportation funding if it had previously received those services from OCTA.
Using the combination of OCTA and AAA funding, it is anticipated that SMP cities would
be able to provide an increased level of transportation services to their senior residents.
Should a city decide to discontinue their participation in the SMP, the OCTA cannot
SENIOR MOBILITY PROGRAM
FREQUENTLY ASKED QUESTIONS
Page 4 of 5
commit to resume what would then be a larger program serving a broader senior
clientele.
Can we count on SMP funding to continue?
The Senior Mobility Program was adopted by the OCTA Board in October 2001 and
allocated a total of $18.9 million for the ten -year period of FY 2002 through FY2011.
While OCTA must annually appropriate these funds through its budget process, it is
expected that these funds will be continued at least through this period. Additionally,
OCTA's analysis indicated that there is no reason that SMP could not be continued
beyond the initial 10 -year period.
Vehicles
What vehicles are available for SMP participants?
OCTA will provide refurbished, 17- passenger, lift- equipped paratransit vehicles at no
cost to the local jurisdiction. These are retired OCTA ACCESS vehicles that have
operated for 5 years and /or 150,000 miles. Refurbishment will include paint, tires, and a
safety /mechanical inspection /repair. The number of vehicles each jurisdiction receives
at no direct cost will be proportional to their allocated SMP funding.
Can a city obtain additional vehicles?
If a city needs additional vehicles over the number allocated according to the amount of
their SMP funding, they may obtain additional refurbished vehicles at a cost of $3,000.
The $3,000 charge for additional vehicles covers the costs of refurbishment and will be
deducted from the city's SMP funding in the next funding year.
How long must these refurbished vehicles be operated?
For every vehicle received from OCTA, a replacement vehicle will be provided by the
Authority at least every three (3) years. Allocated vehicles will be replaced at no cost to
the SMP recipient; additional vehicles will be replaced at a cost of $3,000 each.
Should a recipient agency decide to remove allocated or additional vehicles from SMP
service before their third anniversary, such vehicles may be disposed of or reassigned
from SMP service with no compensation to OCTA so long as the vehicle was used to
provide SMP transportation services for a minimum of one (1) year.
Since these vehicles have been previously operated in ACCESS service, it is possible
(although not expected) that engine, transmission or other major component failures
may occur. OCTA will maintain a small fleet of contingency vehicles for short-term loan
SENIOR MOBILITY PROGRAM
FREQUENTLY ASKED QUEST IONS
Page 5 of 5
to prevent service disruptions. Cities should contact OCTA prior to committing to any
major mechanical repairs.
How can I obtain more information about the Senior Mobility Program?
More information about the Senior Mobility Program can be obtained by contacting
OCTA's Community Transportation Coordinator at 714 - 560 -5969.
[Version 2111104]
CITY OF NEWPORT BEACH
DRAFT
June 23, 2004
Ms. Dana Wiemiller
Community Transportation Coordinator
Orange County Transportation Authority
550 South Main Street
P.O. Box 14184
Orange, CA 92863 -1584
RE: Vehicle Transfer Request for Senior Mobility Program
Dear Ms. Wiemiller:
The City of Newport Beach requests the transfer of a retired paratransit bus for use
in the Senior Mobility Program, as described in Agreement C -2 -0502 between the
City and OCTA.
The bus will be used to provide much needed transportation services for senior
citizens residing in our City. As indicated in the attached minutes of City Council
meeting of June 22, 2004, the City Council supports the implementation of the
Senior Mobility Program and this request for vehicle transfer.
The City appreciates the opportunity provided by OCTA to obtain the OCTA bus
and extend service to our senior citizens.
Please contact David E. Niederhaus, General Services Director at (949) 644 -3055
to coordinate the vehicle title transfer.
Sincerely,
Homer Bludau
City Manager
Enclosure: City Council Draft Minutes of June 22, 2004 meeting
City Hall • 3300 Newport Boulevard • Post Office Box 1768
Newport Beach, Califomia 92658 -8915 • www.city.newport- beach.ca.us