HomeMy WebLinkAbout08 - Assessment District 94 - Pacific DriveCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
July 27, 2004
TO: Mayor and Members of the City Council
FROM: Public Works Department
Patrick Arciniega, Associate Engineer
949 - 644 -3311
parciniega@city.newport-beach.ca.us
SUBJECT: REQUEST FOR FUNDING FOR PROPOSED UNDERGROUND
ASSESSMENT DISTRICT NO. 94 (PACIFIC DRIVE)
RECOMMENDATION
Approve a budget amendment authorizing an advance from the General Fund in the
amount of $18,060.00 to Assessment District No. 94 and appropriate $11,260.00 to
74094 -9810 for SCE electric design and $6,800.00 to 74094 -9811 for SBC phone design.
DISCUSSION:
The property owners of Proposed Underground Assessment District No. 94 have
submitted petitions to the City requesting a special Assessment District be formed to
finance and underground overhead utilities. The boundaries of the proposed District are
shown on the attached Exhibit "A ".
One of the initial steps in the District formation process is the circulation of the Petition for
Special Assessment Proceedings. Proponents of the District circulated a petition to the
property owners and have submitted the signed petition to the City. The Assessment
Engineer has certified the petitions, which represent 62 percent (62 %) of the assessable
area of property within the boundaries of the proposed Assessment District. The City's
guidelines require a minimum of 60 percent (60 %) in favor of the District in order to proceed
with the formation of a District.
Southern California Edison (SCE) and SBC Communications, Inc. (SBC) are responsible
for the design of their utilities. In order to initiate the design of these facilities, the City
must remit $11,260.00 to SCE and $6,800.00 to SBC. The utility design costs will be
reimbursed to the City by the District if it is formed at the final Public hearing. however,
the funds will not be recovered if the District is not formed. The City Council has
previously authorized the advancements of funds for other districts.
Environmental Review:
This project qualifies for a Class 2 California Environmental Quality Act (CEQA) exemption
under Section 15302, item "d" of the Implementing Guidelines as follows: "Conversion of
overhead electric utility distribution system facilities to underground including connection
SUBJECT: Request for Funding for Proposed Underground Assessment District No. 94
July 27, 2004
Page 2
to existing overhead electric utility distribution lines where the surface is restored to the
condition existing prior to the undergrounding."
Public Notice:
Not Applicable at this time.
Fundinq Availability:
Upon approval of the recommended budget amendment, sufficient funds will be available
in the following account:
Description
Southern California Edison Design Fee
SBC Design Fee
Prepared by:
Account No. Amount
74094 -9810 $11,260.00
74094 -9811 $6,800.00
TOTAL $18,060.00
Submitted by:
Patrick L. Arc nieg`a S fen G. Badum
Associate Engineer ublic Works Director
Attachments: Exhibit "A ", Boundary Map of Proposed District
Budget Amendment
�aCl
December 11, 2003
City of Newport Beach
Public Works Department
Attention: Iris Lee, P.E.
PO Box 1768
Newport Beach. Ca. 92658 -8915
Dear Iris,
RE._� ,
r U01
SBC WEST
3939 E. Coronado ST.
2ND Floor
Anaheim, Ca. 92807-1687
This letter is a revised estimate to a letter dated January 19. 2001 in response to the City's request for a preliminary estimate
for the proposed Assessment District No. 94. The assessment district is comprised of the area bounded by the homes along
both sides of Pacific Drive in Corona Del Mar.
A new "rough" estimate of $205,000.00 was calculated using the new pavement restoration guidelines and by looking at an
overview of the job. All conduit and trench footages were approximated for this estimate as well as the number of structures,
such as manholes and hndholes. These numbers will change when the final design has been completed. This estimate
considered joint participation with Southern California Edison and Adelphia Communications but is dependant on their final
designs, which would affect the cost as well.
A deposit payment of S6,Soo.00 will be required prior to any design work. The deposit is non - refundable but will be applied to
the cost of the job. Upon receipt of the deposit, SBC -West will commence with the design of the requested work and provide
the City of Newport Beach within approximately 6 months after receiving Edison's design the final cost of the project based on
the actual conduit design and the use of any joint trench by the participating utilities.
The deposit is not required at this time but once the City plans to proceed with the assessment district a billing letter will be
issued for the deposit. Please contact me when the decision has been made.
Please call me at (714) 666 -5710 if you have any questions or concerns.
Sincerely,
Jeff Merickel
Engineer
MiSOUTHL.V; CALIFORNIA
E311 SON'
An LDI.SO \ IA'TFR\61TIOA:4L- Cunnvang
July 6, 2004
Subject: Engineering cost for AD 94
Dear Iris:
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f1YiJc�JrDRT8EAfc>h
Per your request, here is the cost for the Engineering of this Assessment District. Based
on the costs of Base map and Engineering fee which are non - refundable, but applied
toward the cost of the job, the total fee for District 94 will be $11,260.00. Before sending
payment, please advise us of when you anticipate starting design and we will generate an
invoice for you. If you have any questions, please give me a call.
Sincerely,
Jim Swanson
Southern California Edison
Technical Design
P.O. ao, 11982
Santa Ana. CA 92711 -1952
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Gift' of Newport Beach
BUDGET AMENDMENT
2004 -05
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
x Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
No. 3A- 05BA -002
AMOUNT: $1s,oso.00
Increase in Budgetary Fund Balance
x Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditures appropriations for the cost associated with electric and phone design for assessment
district No. 94. General Fund will advance these funds and will be reimbursed by the district should it be formed.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
4094 3605 AD #94 Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Signed:
Signed:
Signed:
Approval: Administrative Services Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$18,060.00 `
Automatic
$11,260.00
$6,800.00
- /G -o
Date
7 ��
41 to
Date
Description
Division
Number
74094 Assessment District No. 94
Account
Number
9810 AD Electrical Design
Account
Number
9811 AD Pone Design
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Approval: Administrative Services Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$18,060.00 `
Automatic
$11,260.00
$6,800.00
- /G -o
Date
7 ��
41 to
Date