HomeMy WebLinkAbout11 - -3678 - San Miguel - Spyglass Hill-East Gate Traffic Signal InstallationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. ii
November 23, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R. Gunther, P.E.
949 - 644 -3311
rgunther @city.newport- beach.ca.us
SUBJECT: SAN MIGUEL /SPYGLASS HILL -EAST GATE TRAFFIC SIGNAL
INSTALLATION — COMPLETION AND ACCEPTANCE OF CONTRACT
NO. 3678
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond one year after Council acceptance.
DISCUSSION:
On February 24, 2004, the City Council authorized the award of San Miguel /Spyglass
Hill -East Gate Traffic Signal Installation contract to Steiny and Company. The contract
provided for the installation of a traffic signal at the San Miguel Drive /Spyglass Hill
Road - Eastgate Drive intersection; installation of Emergency Vehicle Preemption (EVP)
systems at the San Miguel Drive /San Joaquin Hills Road and the Balboa
Boulevard /River Avenue intersections; and relamping traffic signals at numerous
locations throughout the City with light emitting diode (LED) indications.
The traffic signal installation at the San Miguel Drive /Spyglass Hill Road - Eastgate Drive
intersection was on the City Council - approved signal priority list and meets traffic signal
installation warrants. The EVP system installation at the San Miguel Drive /San Joaquin
Hills Road and the Balboa Boulevard /River Avenue intersections was part of an on-
going cooperative effort between the Public Works Department and Fire Department to
improve emergency response within the City. The LED traffic signal indication relamp
component was mandated by the California Energy Commission in an effort to reduce
SUBJECT: San Miguel/Spyglass Hill -East Gate Traffic Signal Installation - Completion And Acceptance of Contract No. 3678
November 23, 2004
Page 2
energy consumption. The mandate prohibits the installation of incandescent light bulbs
into a traffic signal indication that has a production date later than March of 2003. A is
previous contract has already relamped all red indications. This contract completed the
installation of green and yellow LED indications at many City maintained traffic signals.
The remaining traffic signal locations with incandescent indications are planned to be
relamped by a future contract in the 2004 -2005 fiscal year.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $235,649.00
Actual amount of bid items constructed: $235,649.00
Total amount of change orders: $28,239.15
Final contract cost: $263,888.15
The final overall construction cost including Change Orders was 12% percent over the
original bid amount. The City Manger has given his written authorization to exceed the
original contract by over 10% per the City Council Policy F -3.
Two change orders in the amount of $28,239.15 provided for three new signal heads,
25 LED indications, interconnect cable from the Central Library communication node to
San Joaquin Hills Road, one additional pedestrian post, and boring of bedrock for one
pole foundation.
Environmental Review:
Staff determined that the project was exempt from CEQA as provided for in Section
15061(b)(3) of the Guidelines, because the project did not have a significant effect on
the environment. The justification for these locations is that the proposed traffic signal
and miscellaneous upgrades are contained within existing developed right -of -way.
Funding Availability:
Funds for the project were expended from the following accounts:
Account Description Account Number Amount
Traffic Signal Installation and Upgrades 7261- C5200068 $247,888.15
Traffic Signal Preemption System 7181- C5200408 $16,000.00
Total: $263,888.15
The original contract completion date was September 8, 2004. Due to the additional
change order work the contract was extended to October 13, 2004. All work was
completed by the revised completion date.
Prepared by: Submitted by:
R. Gun her, P.E. Stephe ' . Badum
Construction Engineer (✓.� Publid'Works Director 0