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HomeMy WebLinkAbout0 - Regular Meeting AgendaCITY COUNCIL AGENDA CITY OF NEWPORT BEACH COUNCIL CHAMBERS - 3300 NEWPORT BLVD. Tuesday, February 8, 2005 Regular Council Meeting - 7:00 p.m. STEVE BROMBERG MAYOR DON WEBB LESLIE J. DAIGLE Mayor Pro Tern TOD W. RIDGEWAY Council Member STEVEN ROSANSKY Council Member Council Member RICHARD A. NICHOLS Council Member JOHN HEFFERNAN Council Member HOMER BLUDAU - City Manager, ROBIN CLAUSON -City Attorney, LAVONNE HARKLESS - City Clerk, STEPHEN G. BADUM - Director of Public Works, SHARON Z. WOOD - Assistant City Manager. NOTICE TO THE PUBLIC The City provides a yellow sign -in card for those wishing to address the Council to assist in the preparation of the minutes. The cards are available in the lobby of the Council Chambers. Speakers are not required to submit a card as a condition to addressing the Council. If you do fill out the card please place it in the box at the podium. PUBLIC HEARING: If in the future, you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. This agenda was prepared by the City Clerk and staff reports are available at the City Clerk's Office. Staff reports or other written documentation have been prepared or organized with respect to each item of business listed on the agenda. Regular meetings of the City Council are held on the second and fourth Tuesdays of each month at 7:00 p.m. If you have any questions or require copies of any of the staff reports or other documentation regarding any item of business on the agenda, please contact City Clerk staff at (949) 644 -3005. The agendas, minutes and staff reports are also available on the City's web site. The address is: http://www.city.newport- beach.ca.us/ It is the intention of the City of Newport Beach to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to accommodate you in every reasonable manner. Please contact LaVonne Harkless, City Clerk, at least 72 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. PLEASE TURN CELL PHONES & PAGERS OFF OR SET IN SILENT MODE. NEWPORT BEACH CITY COUNCIL AGENDA COUNCIL CHAMBERS — 3300 NEWPORT BOULEVARD February S, 2005 STUDY SESSION — 4:30 p.m CLOSED SESSION — [Refer to separate agenda from City Attorney] RECESS A. RECONVENE AT 7:00 P.M. FOR REGULAR MEETING B. ROLL CALL C. CLOSED SESSION REPORT (if applicable) D. PLEDGE OF ALLEGIANCE E. INVOCATION — Pastor Chris Lagerlof, Mariners Church F. PRESENTATIONS Presentation by the Corona del Mar High School Tsunami Relief Fund Committee. G. NOTICE TO THE PUBLIC The City provides a yellow sign -in card for those wishing to address the Council to assist in the preparation of the minutes. Speakers are not required to submit a card as a condition to addressing the Council. If you do fill out the card please place it in the box at the podium. As a courtesy, please turn cell phones and pagers off or set them in the silent mode. H. CITY COUNCIL ANNOUNCEMENTS OR MATTERS WHICH COUNCIL MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON- DISCUSSION ITEM): TESTIMONY GIVEN BEFORE THE CITY COUNCIL IS RECORDED. SPEAKER MUST LIMIT REMARKS TO 5 MINUTES ON AGENDA ITEMS. RED LIGHT WILL SIGNIFY WHEN 5 MINUTES ARE UP; YELLOW LIGHT MEANS SPEAKER HAS 1 MINUTE FOR SUMMATION. I. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under CONSENT CALENDAR (1— 12) are considered by the Council to be routine and will all be enacted by one motion in the form listed below. The City Council Members have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Council votes on the motion unless members of the Council, staff or the public request specific items to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Mayor, state their name and item number. If the optional sign -in card has been completed it should be placed in the box provided at the podium. READING OF MINUTES/ORDINANCES AND RESOLUTIONS 1. MINUTES OF THE ADJOURNED REGULAR AND REGULAR MEETING OF JANUARY 25, 2005. Waive reading of subject minutes, approve as written and order filed. 2. READING OF ORDINANCES AND RESOLUTIONS. Waive reading in full of all ordinances and resolutions under consideration, and direct City Clerk to read by title only. CONTRACTS AND AGREEMENTS 3. LEASE AGREEMENT FOR MANAGEMENT OF BEACON BAY COMMON AREAS WITH BEACON BAY COMMUNITY ASSOCIATION. Approve the lease agreement. 4. PURCHASE OF 2005 JUNIOR LIFEGUARD PROGRAM UNIFORMS. Award the 2005 City of Newport Beach Junior Lifeguard Program uniform contract to Generic Youth for the total cost of $141,432.65 (including tax). 5. AWARD OF BALBOA VILLAGE STEAM CLEANING CONTRACT. Approve a five year maintenance contract with RecoverX Industries to provide steam cleaning services in the Balboa Village area at an annual cost of up to $136,203. 6. CITYWIDE TOPOGRAPHY — APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH MERRICK & COMPANY. Approve a Professional Services Agreement with Merrick & Company of Colorado Springs, Colorado for topographic services at a contract price of $45,750 and authorize the Mayor and the City Clerk to execute the agreement. 7. UNDERGROUND ASSESSMENT DISTRICT NO. 103 — AUTHORIZATION OF AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH HALL & FOREMAN, INC. Authorize the Mayor to execute Amendment No. 1 to Professional Services Agreement with Hall & Foreman, Inc. for Underground Utilities Assessment District No. 103 Formation in the not to exceed amount of $30,940 and transfer all previous appropriations and expenditures from Assessment District No. 95 to Assessment District No. 103 by approving a budget amendment (05BA -040). SPEAKERS MUST LIMIT REMARKS TO 5 MINUTES ON AGENDA ITEMS. S. BUDGET AMENDMENT AND AMENDMENT TO AGREEMENT WITH RBF CONSULTING TO EXPAND SCOPE OF WORK FOR SIGN CODE REVISIONS. 1) Approve a budget amendment (05BA -039) appropriating $28,000 from the General Fund Unappropriated Fund Balance to account 2710 -8261 for the additional costs; and 2) approve First Amendment to Agreement with RBF Consulting, providing for an additional public workshop, study sessions, and a citywide sign survey. 9. APPROVAL OF CONTRACT WITH COMPUTER DEDUCTIONS, INC. FOR THE ORANGE COUNTY INTEGRATED LAW AND JUSTICE PROJECT. 1) Approve the contract with Computer Deductions Incorporated (CDI) in the amount of $54,236 from COPS Technology 2002 Grant Account #7017- C1820747 to improve and enhance the Orange County Integrated Law and Justice (OCILJ) Automated Subpoena Processing Application; and 2) authorize the City Manager to sign the contract with CDI. 10. APPROVAL OF CONTRACT WITH DELOITTE CONSULTING FOR THE ORANGE COUNTY INTEGRATED LAW AND JUSTICE PROJECT. 1) Approve the contract with Deloitte Consulting in the amount of $220,000 from the ILJ UASI Grant Funds Account #7017- C1820802 for implementation services in connection with the Orange County Integrated Law and Justice (OCILJ) Records Management/Case Management data - sharing project previously approved by Council on January 11, 2005; and 2) authorize the City Manager to sign the contract with Deloitte Consulting. MISCELLANEOUS ACTIONS 11. APPOINTMENT OF COUNCIL MEMBER DAIGLE AS THE ALTERNATE MEMBER ON THE ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG) AND THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG). Confirm the appointment of Council Member Leslie Daigle as the alternate member on the Orange County Council of Governments (OCCOG) and the Southern California Association of Governments (SCAG). 12. BUDGET AMENDMENT — WATER QUALITY PROGRAMS & STUDIES. Approve a budget amendment (05BA -041) appropriating $162,000 from tidelands funds for water quality programs and studies. ACTION: MOVE AFFIRMATIVE ACTION OF THE CONSENT CALENDAR, EXCEPT FOR THOSE ITEMS REMOVED. J. PUBLIC HEARINGS 13. MEDICAL AND DENTAL OFFICE PARKING — CODE AMENDMENT NO. 2004 -001 (PA2004 -007) — CODE AMENDMENT TO INCREASE THE NUMBER OF PARKING SPACES REQUIRED FOR MEDICAL AND DENTAL OFFICE USES FROM 1 PER EACH 250 GROSS SQUARE FEET TO 1 PER EACH 200 GROSS SQUARE FEET (contd. from 1/25/05). SPEAKERS MUST LIMIT REMARKS TO 5 MINUTES ON AGENDA ITEMS. Action: 1) Conduct continued public hearing; and 2) Introduce Ordinance No. 2005 -_ amending the medical and dental office parking requirement and pass to second reading on February 22, 2005. 14. CIRCLE RESIDENCE — 3415 OCEAN BOULEVARD — VARIANCE NO. 2003- 001 AND MODIFICATION PERMIT NO. 2003 -004 (PA2003 -006). Action: 1) Conduct public hearing; and 2) Uphold the decision of the Planning Commission to approve Amendment No. 1 to the applications to allow portions of a new single - family residence to exceed the 24 -foot height limit and allow a subterranean portion of the residence to encroach 10 feet into the required 10 -foot front yard setback. K. PUBLIC COMMENTS Public Comments are invited on non - agenda items generally considered to be within the subject matter jurisdiction of the Council -- Speakers must limit comments to 3- minutes. Before speaking, please state your name for the record. L. ORAL REPORTS FROM CITY COUNCIL ON COMMITTEE ACTIVITIES Status report — Ad Hoc General Plan Update Committee (GPUC) Status report — Local Coastal Program Certification Committee Status report — Newport Coast Advisory Committee Status report — Mariners Joint Use Library Ad Hoc Steering Committee Status report — City Centennial 2006 Committee Status report — City Council/Citizens Ad Hoc Committee for Marina Park Planning Status report — City Council Ad Hoc Marina Park Advisory Committee Status report — Other Committee Activities M. CONTINUED BUSINESS 15. AMENDMENT TO SALES TAX SHARING AGREEMENT WITH DAVID WILSON. Action: Adopt Resolution No. 2005 -_ approving an Amended Agreement with David W. Wilson providing for the payment of a portion of sales tax generated by the operation of Lexus dealership in the City of Newport Beach. SPEAKERS MUST LIMIT REMARKS TO 5 MINUTES ON AGENDA ITEMS. 16. CITY HALL FACILITIES SCHEMATIC DESIGN — REAFFIRMATION OF APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH GRIFFIN STRUCTURES, INCORPORATED. Action: 1) Reaffirm approval to execute a Professional Services Agreement with Griffin Structures Incorporated for the not to exceed price of $578,185; 2) Direct staff to conduct a 30 -day review regarding the viability of a lot line adjustment with the owner of the adjacent a Lido Plaza center, and if such efforts are inconclusive, then proceed with Shematic Design within the boundaries of the existing city owned site; 3) Direct staff to schedule a series of community workshops regarding the planning and design of the project; and 4) Reaffirm the current site as the future site for a new City Hall. 17. RESOLUTION EXTENDING THE BUILDING AD HOC COMMITTEE. Action: Adopt Resolution No. 2005 -_ approving the extension of the term of the Building Ad Committee. 18. UNSCHEDULED VACANCY ON THE CITY ARTS COMMISSION. Action: Confirm the nominations as presented by the Ad Hoc Appointments Committee to fill the unscheduled vacancy as a result of the resignation of David Colley. N. ITEMS REMOVED FROM THE CONSENT CALENDAR O. MOTION FOR RECONSIDERATION A motion to reconsider the vote on any action taken by the City Council at either this meeting or the previous meeting may be made only by one of the Council members who voted with the prevailing side. P. ADJOURNMENT SPEAKERS MUST LIMIT REMARKS TO 5 MINUTES ON AGENDA ITEMS.