HomeMy WebLinkAbout07 - C-3642 - BA-052 - Corporation Yard Building WCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
April 12, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department General Services Department
Lloyd Dalton, PE Dave Niederhaus
949 - 644 -3328 949 - 644 -3055
Idalton @city.newport- beach.ca.us dniederhaus @city.newport- beach.ca.us
SUBJECT: CORPORATION YARD BUILDING W — AWARD OF CONTRACT
NO. 3642
RECOMMENDATIONS:
1. Approve the plans and specifications
2. Award Contract No. 3642 to Horizons CCI Services, Inc., for the total bid price of
$394,740, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $39,500 to cover the cost of unforeseen construction
expenses.
4. Approve a Budget Amendment appropriating $289,397 from Unappropriated
Internal Service Reserves into Account No. 7611- C6120725.
DISCUSSION:
At 11:00 AM on March 23, 2005, the City Clerk opened and read the following total bid
prices for this project:
Bidder Total Bid Price
Low Horizons CCI Services, Inc. $394,740
2 Arya Construction, Inc. 472,000
3 Flemming Environmental 486,228
4 Tekton 582,267
5 Thomco Construction 632,445
6 4 -Con Engineering 673,900
The low total bid amount is 52 percent above the architect's estimate of $260,000.
However, because six contractors competitively bid on the project, Horizons CCI Services
low bid is appropriate, although the consultant's estimate was much lower due to
underestimating building materials.
The low bidder, Horizons CCI Services, Inc., possesses a Building Contractors Class B
License as specified in the contract documents. Horizons is a 1'/2 year -old firm. Their
references say that Horizons has satisfactorily completed various projects for them.
Horizons is also satisfactorily constructing improvements in Begonia Park under another
City of Newport Beach contract.
Building W will be a 40' x 60' x 29'± high masonry and steel structure to enclose and
secure the City's welding equipment and workers. It will accommodate welding on all of
SUBJECT: Corporation Yard Building W — Contract No. 3461
Aprit12, 2005
Page 2
the City's equipment and vehicles, and is being built to enclose a 75 -ton bridge crane to
be funded in the next fiscal year. Presently, City workers must haul their equipment
outside of the automotive shop to weld in an uncontrolled, out -of -doors environment. A
fenced and covered 40'x 15' storage area will also be built adjacent to Building W.
Staff and its design consultant, Hutson & Partners Architecture, have processed a plan
check through the City's Building Department. The contract documents require that the
contractor obtain the building permit; provide traffic control; remove asphalt paving and
a portion of a metal equipment storage shed and its foundation (see attached Location
Map); excavate and recompact approximately 700 cubic yards of former dump site fill
within the footprint of the proposed Building W; construct Building W; and install utility
services from the adjacent vehicle maintenance building to Building W.
The Contractor must complete all work within 100 consecutive working days.
Liquidated damages are $250 per calendar day.
Environmental Review:
The project was determined to be Categorically Exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA
Implementing Guidelines. This exemption covers the addition to structures involving
negligible or no expansion of an existing use beyond that existing at the time the project
was authorized by City Council, provided that the addition will not result in an increase
of 10,000 square feet and the project is not located in an environmentally - sensitive
area.
Funding Availability:
Due to additional expenses for the design of the building, only $144,843 is available in
the designated account for this project. Sufficient funds are available in Unappropriated
Internal Service Fund reserves to award the remainder of this contract, plus 10%
($39,500) for unforeseen construction expenses. Upon approval of the recommended
budget amendment, funds for the project will be available in the following account.
Account Description
Corporation Yard Building W
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Submitted by:
1 r _
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Stephen G. bAddm
Public Works Director
Attachment: Bid Summary
Location Map
Budget Amendment
Account Number Amount
7611- C6120725 $434,240
Submitted by:
David E. Niederhaus
General Services Director
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CITY OF NEWPORT BEACH
REQUESTS FOR FUNDS
Date March 29, 2005
TO: Administrative Services Director
FROM: General Services Director
SUBJECT: Request for Funds
Request for additional funds, $289,397
Funds are not available in the current budget.
Additional appropriation to the account number noted below is requested:
Equipment Maintenance Caital Projects (7611)
7611 - 06120725 Welding Annex $289,397
The additional funds are needed for the award of a contract for the construction
of the welding annex, Building W, in the Corporation Yard.
General Services Director
Approved:
City Manager
Administrative Services Director
City of Newport Beach NO, BA- 052
BUDGET AMENDMENT
2004 -05 AMOUNT: s2ss,ss7.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations ANA X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
NX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the additional funds necessary to construct Building W at the
Corporation Yard from the Equipment Fund unappropriated fund balance.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
610 3605 Equipment Internal Service Fund $289,397.00
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 7611 Equipment Internal Service Fund
Account Number C6120725 Welding Annex at Corporate Yard $289,397.00
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Automatic System Entry.
Signed: �d
Financial Approval: Administr .tive Services Director Date
Signed: 117 of
Administrative Approval: City Manager at
Signed: _
City Council Approval: City Clerk Date