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Home My WebLink About2014-12-10_BVAC_Agenda_Packet �EWPO4� CITY OF NEWPORT BEACH BALBOA VILLAGE ADVISORY COMMITTEE AGENDA $ ExplorOcean .P 600 East Bay Avenue LIRORN Wednesday, December 10, 2014 - 4:00 p.m. to 5:30 p.m. Committee Members: Tony Petros, Council Member Vacant, Council Member Gloria Oakes, Balboa Peninsula Point Association Ralph Rodheim, Balboa Village Merchants Association Member Grace Dove, Central Newport Beach Community Association Tom Pollack, ExplorOcean Representative Jim Stratton, At-Large Representative Staff Members: Kimberly Brandt, Community Development Director Brenda Wisneski, Deputy Community Development Director Jim Campbell, Principal Planner Tony Brine, City Traffic Engineer Fern Nueno, Associate Planner I. CALL MEETING TO ORDER II. RECOGNITION OF OUTGOING COUNCILMEMBER &CHAIR MIKE HENN III. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (comments limited to 3 minutes) IV. ITEMS FOR REVIEW 1. MINUTES OF OCTOBER 8, 2014 (ATTACHMENT 1) Recommended Action: Approve September 10, 2014 Minutes. 2. IMPROVEMENT PROGRAM UPDATE (ATTACHMENT 2) Recommended Action: No action required. 3. PARKING MANAGEMENT PLAN UPDATE (ATTACHMENT 2) Recommended Action: No action required. V. PUBLIC COMMENT VI. ADJOURNMENT (Meeting End Time: 5:30 p.m.) Next Meeting Date: January 14, 2015 at 4:00 p.m. Please refer to the City Website, http:Hwww.newportbeachca.gov/index.aspx?page=2196, for additional information regarding the Balboa Village Advisory Committee. AN AGENDA FOR THIS MEETING HAS BEEN POSTED AT LEAST 72 HOURS IN ADVANCE OF THE MEETING AND THE PUBLIC IS ALLOWED TO COMMENT ON AGENDA ITEMS. IT IS THE INTENTION OF THE CITY OF NEWPORT BEACH TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT(ADA) IN ALL RESPECTS. IF, AS AN ATTENDEE OR A PARTICIPANT AT THIS MEETING, YOU WILL NEED SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED,THE CITY OF NEWPORT BEACH WILL ATTEMPT TO ACCOMMODATE YOU IN EVERY REASONABLE MANNER. PLEASE CONTACT LEILANI BROWN, CITY CLERK,AT LEAST 72 HOURS PRIOR TO THE MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE (949-644-3005 OR CITYCLE RK@NEWPORTBEAC HCA.GOV). Z �� QP �� P P�" O� �� \�� ATTACHMENT 1 CITY OF NEWPORT BEACH BALBOA VILLAGE ADVISORY COMMITTEE MINUTES Location: ExplorOcean, 600 East Bay Avenue Wednesday, October 8, 2014 - 4:00 p.m. to 5:30 p.m. I. CALL MEETING TO ORDER Council Member Tony Petros called the meeting to order at 4:10 p.m. The following persons were in attendance: Balboa Village Advisory Committee Members: Michael Henn, Council Member (Chair) (Absent) Tony Petros, Council Member Grace Dove, Central Newport Beach Community Association Tom Pollack, ExplorOcean Representative Jim Stratton, At-Large Representative Ralph Rodheim, Balboa Village Merchants Association Member Gloria Oakes, Balboa Peninsula Point Association (Absent) Staff Members: Kimberly Brandt, Community Development Director Brenda Wisneski, Deputy Community Development Director Fern Nueno, Associate Planner II. PUBLIC COMMENT ON NON-AGENDIZED ITEMS Interested parties were invited to address the Committee on Non-Agendized Items. There being no one wishing to address the Committee, Council Member Petros closed the Public Comment on Non-Agenda Items portion of the meeting. III. ITEMS FOR REVIEW 1. MINUTES OF SEPTEMBER 10, 2014 Recommended Action: Approve September 10, 2014 Minutes. There were no comments from the Committee or the public on the minutes. Action: Committee Member Rodheim moved to approve the minutes of the September 10, 2014 meeting, and Committee Member Stratton seconded the motion. The motion passed 5-0, with Committee Member Oakes and Chair Henn, absent. 1 ATTACHMENT 1 2. PROJECT IMPLEMENTATION SCHEDULE Recommended Action: Receive and file. Deputy Community Development Director Brenda Wisneski reported that since the last meeting, the Planning Commission reviewed the parking ordinance and the Design Guidelines. She reported that City Council will review the Improvement Program on October 28, 2014, and will review the entire parking program on November 25, 2014. Additionally, she reported that on October 13, 2014, discussions will be held regarding the overall efforts in Balboa Village with the Central Newport Beach Community Association at 7:00 p.m. at the American Legion. There were no Committee or public comments regarding the schedule. 3. DESIGN GUIDELINES Recommended Action: No action required. Deputy Community Development Director Wisneski addressed the updated Design Guidelines, incorporating changes from BVAC and the Planning Commission, noting that the Planning Commission focused on building maintenance. Community Development Director Kimberly Brandt noted that when the item is presented to Council, the final document will not include the red lines and that these are for the benefit of the BVAC. Ms. Wisneski reported that the item will be presented to City Council on October 28, 2014. She addressed marketing, the overall program, and the fagade improvement program. Committee Member Rodheim recommended scheduling a town hall meeting to let residents and business owners know about the program. Discussion followed regarding providing dedicated parking spaces for residents in mixed- use areas, maintaining residential parking, signage, and the ferry gateway sign. It was noted that a new gateway sign is part of the Wayfinding Sign Program. Ensuing discussion pertained to ensuring that the signs are uniform and challenges with convincing the ferry owner to change to newer signs. Discussion continued regarding signs and missed opportunities in terms of awnings being part of the City program that provides subsidies, Maverick's designed as a theme building to fit in with existing buildings, replacing faded signs, and adding language regarding preserving historic ghost signs such as the casino sign. Action: The Committee concurred that the ghost casino sign should remain and the Design Guidelines should be amended so that Section 3.4 C on Page 3-9 would exclude the Casino sign from the replacement requirement. 2 4 ATTACHMENT 1 Interested parties were invited to address the Committee. Leslie Miller wondered if the Committee looked at the Balboa Peninsula Point sign, noting that the Association went through a lot of trouble to work on that sign. She reported having restored her beach house and commented on a plaque indicating "Built Summer of 1942" and invited members of the Committee to see her beach house. Additionally, she reported that her daughter lives near the library and that there is no parking at night. She suggested developing a comprehensive parking plan for the entire peninsula. 4. IMPROVEMENT PROGRAM COST ESTIMATES Recommended Action: No action required. Deputy Community Development Director Wisneski reported that the aforementioned information will be forwarded to City Council to consider for the next budget cycle. Council Member Petros suggested requesting that Council forward the information to the Finance Committee, noting that the Finance Committee can include it in the Facilities Finance Plan. Discussion followed regarding the possibility of having parking revenues that are generated in Balboa Village remain in Balboa Village, including using those monies for projects within the Village and to help promote the Village. Ms. Wisneski addressed a list of project types for the Village. Discussion ensued pertaining to City Council having the discretion to approve, modify, or deny a proposed budget and funding for gateway signs. Howard Hall responded to comments from the previous speaker, noting there is plenty of parking in the Village except for special circumstances. IV. PUBLIC COMMENT Council Member Petros opened the Public Comment portion of the meeting. There were no speakers and Council Member Petros closed public comments. Ms. Wisneski suggested canceling the November 12, 2014, BVAC meeting due to a City Council meeting scheduled for that date. Action: Members of the Committee concurred to cancel the November 12, 2014, BVAC meeting. Council Member Petros thanked the Committee, staff, and the public for the work done thus far. 3 ATTACHMENT 1 V. ADJOURNMENT There being no further business to come before the Balboa Village Advisory Committee, Council Member Petros adjourned the meeting at 4:55 p.m. Next Meeting Date: November 12, 2014 at 4:00 p.m. — Cancelled. 4 ATTACHMENT 2 WPO 04 CITY OF NEWPORT BEACH COMMUNITY DEVELOPMENT DEPARTMENT 100 CIVIC CENTER DRIVE $ NEWPORT BEACH, CA 92660 LIFO R�1P (949) 644- 3297 Memorandum To: Balboa Village Advisory Committee From: Brenda Wisneski, Deputy Community Development Director Date: December 3, 2014 Re: UPDATE: Improvement Program and Parking Plan Since the BVAC's last meeting on October 8, 2014, the City Council approved the Improvement Program and a portion of the Balboa Village Parking Management Plan. The following summarizes the Council's action and next steps for each program: Improvement Program The City Council approved the improvement program concepts on October 28, 2014, which included the Balboa Village Design Guidelines, Streetscape Improvements, Wayfinding Sign Program and Fagade Improvement Program. Specifically, the City Council: 1) Approved the Balboa Village Design Guidelines which are now are in effect and on the City's website (http://www.newportbeachca.gov/PLN/MAP DOCUMENTS/DESIGN GUIDELINES/Bal boa%20Village%2ODesign%2OGuidelines October 2014.pdf); 2) Directed staff to return with a funding program to implement the streetscape, wayfinding, and facade improvements. If the City Council finalizes approval of the parking benefit district in January 2015, additional funding sources will be available; and 3) Directed staff to coordinate with the BVAC to finalize the gateway sign design. The City's current budget includes funds to construct the gateway sign. The City is in the process of retaining a sign contractor to finalize the design, develop the construction plans and oversee construction. Next Steps: 1) January 2015 — Review detailed gateway sign design with BVAC. 2) February 2015 — BVAC to review draft funding program and prioritization. 3) February 2015 — Present funding program to City Council. 4) March 2015 — Town Hall Meeting. Highlight planned improvements and programs. 7 ATTACHMENT 2 Parking Management Plan The Parking Management Plan includes the following programs. On November 25, 2014, the City Council took the initial steps to approve Programs Two through Five, but requested additional information pertaining to Program One. Program One — Residential Permit Parking Program (RP3): the establishment of an overnight resident permit parking program (RP3) for the area west of Balboa Village between 7th Street and Adams Street. The annual permit fee has previously been established, but program parameters and a daily guest pass fee must also be established. Program Two — Parking Management District Plan and Overlay District: the creation of a Parking Management District Plan and Overlay District that modifies required off-street parking requirements for commercial uses within Balboa Village. Program Three — Parking Benefit District: the creation of a parking benefit district related to how parking revenues within Balboa Village will be budgeted and spent. Program Four— Public Parking Fees: the modification of both on-street and off-street parking meter fees on public property within Balboa Village. Program Five — Other Parking Programs and Permits: the establishment of a voluntary employee parking permit for Balboa Village businesses; a non-peak season resident parking permit to park in Balboa Village; and a commercial patron parking validation program. Fees for these permits need to be adopted. Council Action: 1) The Ordinance to adopt the RP3 was not approved on the basis that the 2012, survey conducted by the City did not indicate a majority of residents were in support of the program. The Council directed staff to conduct another survey to better gauge whether or not there is majority support for the program. 2) Introduced ordinances creating Parking Management District Plan and Overlay District, establishing Parking Benefit District, and modifying parking meter rates. 3) Approved resolutions establishing funding for Area Benefit District Reserve, revising parking fees for off-street parking, and establishment of permit program for employees, resident parking in the Village, and patron validation. Next Steps (Programs Two through Five): 1) January 13, 2015, City Council ordinances second reading. Ordinances become effective February 12, 2015. Next Steps (Program One - RP3): 1) January 16, 2015, mail resident and property owner surveys 2) January 30, 2015, surveys due 3) February 11, 2015, present results to BVAC 4) February 24, 2015, City Council to view results and consider adoption 5) March 10, 2015, City Council ordinance second reading 6) March 20, 2015, submit Coastal Development Permit application for RP3 g