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Home My WebLink About07 - CdM State Beach ImprovementsCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 7 October 25, 2005 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Lloyd Dalton, PE 949 -644 -3328 Id.alton@city.newport-beach.r-a.us SUBJECT: CORONA DEL MAR STATE BEACH IMPROVEMENTS — CONTRACT NO. 3461 PROJECT UPDATE; AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT; CONSTRUCTION SERVICES; FUNDING RECOMMENDATIONS: Approve Amendment No. 3 to Professional Services Agreement with Robbins Jorgensen Christopher Architects. 2. Approve construction services with Harrington Geotechnical Engineering, Inc. for a total not to exceed amount of $43,619 for Construction Materials Testing and Geotechnical Engineering services per the existing On -Call Professional Services Agreement. Approve a Budget Amendment appropriating $200,000 from the Unappropriated General Fund Surplus Balance to Account No. 7011- C5100569. DISCUSSION: Project Update: On August 9, 2005 the City Council awarded a contract to reconstruct public facilities at Corona del Mar State Beach (see attached staff report). The contract provides for demolishing all existing structures and constructing a parking lot ticket booth, a concession /lifeguard /marine life refuge building, two restroom buildings, beachfront seat walls and walkways, site utilities, and new landscaping and irrigation systems as described within the attached staff report and shown on the attached Exhibit A. The contract also provides for demolishing, removing, and reconstructing the bottom portion of the Inspiration Point beach access trail that was undermined during our January 2005 storms. The trail will also be extended longer and deeper into the beach Corona Del Mar Beach Improvements - Contract No. 3461 October 25, 2005 Page 2 sand and buttressed with grouted rock in an effort to assure that the trail will not be undermined during future stones. Work started on September 6, the day after Labor Day. The contract requires that all work be completed within 170 consecutive working days, or by May 11, 2006, except for working day extensions due to unforeseen work, labor and materials delays, inclement weather, etc. Liquidated damages are $1,500 per calendar day. The project, its need, and its history is fully described on the City's web site. Informational brochures have been distributed to the surrounding community and posted in City Hall, in the Public Works office, and at the beach's parking lot ticket booth. Nonetheless, City staff has received numerous inquiries from the public and City Council asking questions concerning the project. Freauently Questions Asked • Why weren't we informed of the project? Over the past four years, the consulting architect and the project manager met with representatives of all affected City departments to understand their needs at the site and to accommodate those needs as budget and onsite space would allow. The residents of Corona del Mar were queried for input by mail. Staff has presented the project at numerous community meetings and before the PB &R Commission, the City Council, and the California Coastal Commission. A Categorical Exemption to the California Environmental Quality Act has been filed with the County Clerk, and permits or approvals have been obtained from the Building Department, the State Fire Marshal, the State Department of Parks Recreation, and the Coastal Commission. • Why is a fence blocking the view and access to the beach? The work area must be fenced to provide safety for beach users and security for the contractors work products, materials and equipment. Public access to the beach is at the ends and middle of the length of fence. • Why have the volleyball courts been removed? The courts have been removed to allow for the fencing to protect the construction area and to make room for the new concession /lifeguard /marine life refuge building that will be built in that area. City forces will soon temporarily remove some of the fire rings and install interim volleyball courts within the available space. Current volleyball classes have been relocated to the courts at Orange Street in West Newport until the project has been completed. In November, staff of the Recreation Department will begin to hold a series of outreach meetings with the residents in the surrounding area and the volleyball community to discuss a permanent beach use plan that will address the relocation of volleyball courts and fire rings at the beach once the improvement project has been completed. That plan will be submitted to PB &R Commission for input and then presented to City Council for approval. Corona Del Mar Beach improvements - Contract No. 3451 October 25. 2005 Page 3 • Why is the City using up all of the sand area? Actually, the redevelopment will reduce the number of buildings from 6 to 4; provide office and injury treatment space for lifeguards and a marine life refuge supervisor; double the restroom capacity; provide an improved parking lot entry turnaround /drop - off /pickup area; increases turf area at the expense of paved area; and does all of this with no net loss of beach sand area or parking lot spaces. • Why will construction take so long? The contract specifies that this $3,950,000 project be performed between September 6 and May 11, which is the least desirable period of beach use. The contractor's preliminary schedule shows completion and occupancy of one restroom building in February, the other in March, and the concession /lifeguard /marine building in May. Please note that rain and inclement weather could cause delays in completion. Amendment No. 3 to Professional Services Agreement Design services have been provided by Robbins Jorgensen Christopher Architects (RJCA) under a September 2, 2001 Professional Services Agreement. This Agreement was amended on December 12, 2002 and January 13, 2004 to reflect substantial changes in RJCA's scope of work resulting from adding $350,000 and $1,400,000 increases to the original $750,000 construction budget. RJCA has requested payment for additional services under their Agreement. Staff has verified the additional services presented by RJCA. Costs for a soils investigation (which was not included in the original scope of services) and site survey (in addition to that provided by the City) total $9,500. Restarting RJCA and their subconsultants' work after a year's delay, plus salary adjustments during that year, totals $25,062. Increasing the scope of interpretive signage cost $5,940. Their additional payment request totals $40,502 as indicated in the attached draft Amendment No. 3 to RJCA's Professional Services Agreement with the City. Construction Services: This project requires material testing and geotechnical engineering services. Harrington Geotechnical Engineering has proposed to provide construction materials testing for $28,864.00 and geotechnical engineering field and laboratory testing for $14,755.00 (See attached proposals). Upon Council approval, the work will be performed under the existing On -Call Professional Services Agreement with Harrington Geotechnical for a total not to exceed amount of $43,619.00. Funding Availability: In the award of contract memo, staff recommended that the City Council approve 10% of the award amount ($400,000) to provide for testing, special inspections, change order work, and unforeseen costs on the project. Ten percent is commonly provided for Public Works projects when exact construction costs are unknown prior to award; nonetheless, City Council only approved 5% of the award amount ($200,000). Corona Del Mar Beach Improvements -Contract No. 3461 October 25, 2005 Page 4 Staff requests that $200,000 be added to the encumbrance to pay for the additional design services ($40,502) and construction services ($43,619) mentioned above, plus additional construction services and anticipated costs of change orders and unforeseen extra work. Without approval of the additional $200,000, construction could be halted because of cost overruns prior to project completion. Upon approval of the recommended Budget Amendment, staff feels that sufficient funds will be available to complete the project. As in other projects, unused funds will be restored to their origin after all costs for the project have been paid. Prepared by: L o Dalton, P.E. Design Engineer Attachment: August 9, 2005 Staff Report Exhibit A Amendment No. 3 with RJCA Harrington Geotechnical Proposals Submitted by: ep . a um Public Works Director C! i Y OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 13 August 9, 2005 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Lloyd Dalton, PE 949 - 6443328 Idafton@city.newport-beach.ca.us SUBJECT: CORONA DEL MAR STATE BEACH IMPROVEMENTS — AWARD OF CONTRACT NO. 3461 RECOMMENDATIONS: 1. Approve the plans. and specifications for Beach Access Trail Repair at Inspiration Point and for Corona del Mar State Beach Improvements. 2. Approve a budget amendment appropriating $29,648 from Contributions, 7251- 25100569, to be reimbursed when FEMA funds are received. 3. Approve a budget amendment appropriating $3,219,904 to account 7011- 05100569 representing the General Fund contribution to the project. Of this contribution, which includes an allowance for unforeseen work, $3 million is proposed to be utilized from existing the Capital Improvement reserves while the remaining $219,904 would come from Unappropriated General Fund Surplus Fund Balance. 4. Award Contract No. 3461 to Weeger Bros., Inc., for the total bid price of $3,945,000, and authorize the Mayor and the City Clerk to execute the contract. 5. Establish an amount of $400,000 to cover the cost of unforeseen work. DISCUSSION: At 11:00 am on July 12, 2005, the City Clerk opened and read the following bid prices for this project: Bidder Total Bid Price Low Weeger Bros., Inc. $3,945,000 2 GKK Works 3,950,000 The low total bid price is 11'/2% below the engineer's estimate of $4,400,000. The low bidder, Weeger Bros., Inc., is a State - licensed General Building /Engineering Contractor who built the City's Professional & Technical Building in 1983. Weeger has recently Corona Del Mar Beach — Award Contract No. 3461 August 9, 2005 Page 2 completed school, Tire station, and beach projects similar to the Corona del Mar Stale Beach project for other agencies. This project was previously bid on June 29, 2004. Two bids were received, but they were rejected because of their very high prices (see attached staff report of July 13, 2004). Since the work should be performed during the off - season of beach use, staff delayed rebidding the project until this summer. In an effort to obtain more interest of contractors for the rebid, staff decided to prequalify construction firms to bid this, and three other upcoming City building projects, thus assuring the bidders that only quality firms would be bidding against each other on the City's projects. Staff advertised and invited reputable General Building Contractors to prepare and submit prequalification data concerning their firms to the City pursuant to State law (see attached Public Notice). Staff then evaluated the data and granted prequalification to 19 firms, including Weeger Bros., Inc. In another effort to obtain more contractors for the rebid, staff decided to open bids after July 1, thus not competing the City's project against the glut of FY 2004 -05 building projects that others put out to bid just before the fiscal year's end. Staff also simplified the plans, specifications and bid procedure where possible, and published an Engineer's Estimate that more accurately reflected current building construction costs, thereby hoping to encourage more bidding in today's 'bidders market'. The contract provides for demolishing all existing structures and constructing a parking lot ticket booth, a concession /lifeguard building, two restroom. build ings, beachfront seat walls and walkways, site utilities, and new landscaping and irrigation systems as described within the attached staff report and shown on the attached exhibits. The contract also provides for demolishing, removing, and reconstructing the bottom portion of the Inspiration Point beach access trail that was undermined during our January 2005 storms. The trail will also be extended longer and deeper into the beach sand and buttressed with grouted rock in an effort to assure that the trail will not be undermined again. FEMA will reimburse the City for costs to demolish, remove and reconstruct the bottom portion of the trail, but not for extending it longer and deeper into the sand, nor for buttressing. FEMA considers these items as upgrading, not repair of storm damage; therefore, they are not eligible for FEMA reimbursement. The trail work was bid at $46,780, of which FEMA has agreed to reimburse the City $29,648. The contract requires that all work be completed within 170 consecutive working days. Assuming that the Notice to Proceed is issued on September 6 (the day after Labor Day), work should be completed by next April, except for working day extensions due to unforeseen work, labor and materials delays, inclement weather, etc. Liquidated damages are $1,500 per calendar day. The contract also requires that the Contractor avoid performing disruptive work on the existing buildings or parking lots during the week of September 6 -10, 2005. This is so that the entire site will be available for a car show, the 'Coastline Car Classic' on Sunday, September 11. Corona Del Mar Beach — Award Contract No. 3461 August 9, 2005 Page 3 Staff has secured a Coastal Development Permit for the work. The City's Building Department, the State's Department of Parks and Recreation, and the Offic-e of the State Fire Marshal have approved plans for the project. Upon completion of contract work, the City will reslurry and restripe the parking lots. This work will be performed in a separate contract prior to next summer. In addition, staff anticipates entering into a new concession contract next spring. Prior to opening the concessionaire will be obligated to obtain appropriate County Health Department permits and clearances. Environmental Review This project is categorically exempt from the provisions of CEQA per Section 15061(b)(3), pertaining to the reconstruction of existing structures and facilities on the same site with substantially the same purposes and capacities as the existing structures and facilities. A Notice of Exemption has been filed with the County Clerk. Geotechnical Services: Geotechnical services will be provided by outside consultants per the On -Call Professional Services Agreement approved by Council on June 28, 2005. Funding Availability & Discussion: This project is partially funded with $623,158 of settlement proceeds and accrued interest in the 1990 American Trader Oil Spill Fund. Funding will also be contributed from the State's Proposition 12 Bond Act of 2000. This grant will provide $472,290 for the project. In addition, staff anticipates receiving $29,648 in reimbursements from FEMA for costs to repair storm damage to the Inspiration Point beach access trail, as mentioned above. Staff also recommends that the City Council approve a $3,219,904 budget amendment from the General Fund to provide the balance of funding needed to award the project and for unforeseen work. In 2004, the City Council authorized a $2 per car hike in the parking fee at CDM State Beach. This increment generates about $160,000 annually. At the time, the intent was both to use the increment to fund the CDM State Beach Improvement Project and to keep up with hikes at the nearby Crystal Cove State Park (CCSP is now at $10 per car, while CDM State Beach is at $8 per car). This increment does not significantly assist in the funding of the Project, given the Project's total cost. As such, we propose using $3,000,000 of the General Fund's Capital Improvement Reserve (budgeted at $10,000,000) and the remainder ($219,904) from General Fund Unappropriated Surplus Fund Balance. The $10,000,000 was originally accumulated over several years as a hedge against the spiriling cost of PERS retirement program rates. However, the spinal seems to be at an end, and the City has not had to dip into these reserves. Therefore, with several construction projects either underway or soon to get underway ( Mariners Joint Use Library; SA Heights Fire Station; Back Bay Science Center; SA Heights Community Center; Newport Coast Community Center), the City Manager and Administrative Services Director felt this money could best be used to complete these projects, all of which have been subject to Corona Del Mar Beach — Award Contract No. 3461 August 9, 2005 Page 4 substantial Cost InCJc2se6 dire to the escalating Cost of building materials and the availability of contractors to bid these jobs. The thinking is these projects are never going to become less expensive over time and the CIP Reserve will help get these projects delivered as planned. We recognize that this Project has a significant cost at a time when the City is embarking upon several important capital projects. However CDM State Beach's facilities — which date back to the 1960s — have seriously deteriorated over time. Restrooms (now demolished) were inadequately sized. Cement infrastructure was crumbling. The correct facilities were not in place to serve the hundreds of thousands of families who visit this calm -water beach each year. We strongly believe that the time has come to take advantage of these strong bids and construct the project — a project that should live well into mid - century and serve the needs of the beachgoing public throughout that time. Upon approval of the recommended Budget Amendments, sufficient funds will be available in the following accounts to provide for award and unforeseen work: Description American Trader Oil Spill Remediation Proposition 12 Bond Act of 2000 — State Grant FEIVIA reimbursement for beach access trail repair General Fund Prepared by: .. � - y Design Engineer Attachment: Staff Report of July 13, 2004 Public Notice Exhibits A & B Account 7295- C5100569 7251- C5100569 7251- C5100569 7011- C5100569 Total Submitted by: St>spja�fi G. Badum P c Works Director Amount 623,158 472,290 29,648 3,219,904 $4,345,000 .. :..va" :. ..'. IS Ifs a �� AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH ROBBINS JORGENSEN CHRISTOPHER ARCHITECTS FOR CORONA DEL MAR STATE BEACH IMPROVEMENTS THIS AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT, entered into this day of 2005, by and between the CITY OF NEWPORT BEACH, a municipal corporation (hereinafter referred to as "City "), and ROBBINS JORGENSEN CHRISTOPHER ARCHITECTS, INC., whose address is 2800 Lafayette, Newport Beach, California, 92663 (hereinafter referred to as "Consultant "), is made with reference to the following: RECITALS: A. WHEREAS, City is planning to construct a new concession stand, restrooms, parking booth, and other improvements at the Corona del Mar State Beach (hereafter referred to as the Corona del Mar State Beach Improvements Project). B. WHEREAS, on September 10, 2002, City and Consultant entered into a Professional Services Agreement, hereinafter referred to as "AGREEMENT," for Consultant to provide the architectural services for the Corona del Mar State Beach Improvements Project (hereinafter referred to as the "Project "). Under the Agreement, City agreed to pay Consultant $111,670.00 for the professional architectural services. C. WHEREAS, on December 17, 2002, City and Consultant entered into an amendment to AGREEMENT for additional professional services needed for the Project, as requested by City (hereinafter referred to as "Amendment No. 1 "). Under Amendment No. 1, City agreed to increase Consultant's compensation by $31,330 for the additional professional services. D. WHEREAS, on January 13, 2004, City and Consultant entered into a second amendment to AGREEMENT for additional professional services needed for the Project (hereinafter referred to as "AMENDMENT NO. 2. ") City agreed to give Consultant an additional $71,500.00 for the additional services. E. WHEREAS, City requested that Consultant provide additional professional services not included in AGREEMENT or AMENDMENTS NO. 1 or 2. The additional services included geotechnical consulting and survey work, as well as professional architectural services connected with the redesign of the beach parking booth. The additional services are more fully described in the Oct. 6, 2005 Letter to City from Consultant (hereinafter the "October 6, 2005 Letter'), attached hereto as Exhibit A and incorporated in full by this reference. F. WHEREAS, City desires to compensate Consultant for the additional professional services that were not included in AGREEMENT or AMENDMENTS NO. 1 or 2. Accordingly, City and Consultant mutually desire to amend AGREEMENT, as provided herein (hereinafter referred to as "AMENDMENT NO. 3 "). NOW, THEREFORE, the parties hereto agree as follows: 1. Consultant shall be compensated for the additional services it has provided on the Project, as outlined in the October 6, 2005 Letter. 2. Total additional. compensation to Consultant for the services performed pursuant to this AMENDMENT NO. 3 shall not exceed Forty Thousand, Five Hundred and Two Dollars ($40,502.00). 3. Except as expressly modified herein, all other provisions, terms, and covenants set forth in AGREEMENT shall remain unchanged and shall be in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed AMENDMENT NO. 3 on the date first above written. APPROVED AS TO FORM: By: Aaron C. Harp, Assistant City Attorney ATTEST: LaVonne Harkless, City Clerk Attachment CITY OF NEWPORT BEACH, A municipal corporation 0 John Heffernan, Mayor City of Newport Beach CONSULTANT: ROBBINS JORGENSEN CHRISTOPHER ARCHTECTS, INC. In (Corporate Officer) Print Name: By: (Financial Officer) Title: Print Name: Exhibit A — Letter from Consultant to Lloyd Dalton, P.E., dated October 6, 2005. f: \users\pbw\shared\agreements \fy 02 -03\jca -amend no. 3-cdm state beach.doc 111 i 0 0 y�o rgen��le�n October 6, 2005 Mr. Lloyd Dalton, PE City of Newport Beach Public Works 3300 Newport Blvd. Newport Beach, CA 92658 RE: Corona del Mar State Beach Improvements Dear Lloyd, RECEIVED OCT 1 1 2005 Public Works Department City of Newport Beach This letter is to request your consideration of additional services for professional services that our subconsultants and we have performed on the Corona del Mar State Beach Improvements project. Additional services are: 1. Soils Investigation performed by Ninyo and Moore at the request of the City. a. A copy of our agreement with Ninyo and Moore is attached - $6,800, we have not included any "mark -up" to this amount. 2. Site Survey performed by MetroPointe Engineers at the request of the City. This provided information on a portion of the site that had not been previously surveyed, and for which the City had no information. The surveyed area was the sidewalk from the jetty to the stair, adjacent to the picnic area. a. A copy of our agreement with MetroPointe is attached - $2,700, we have not included any "mark -up" to this amount. 3. Services provided after January 2005. This work includes remobilization after the project was placed on hold by the City. a. Determining, evaluating and pricing potential Value Engineering items for City review and decision making. The items included: i. Building materials /systems durability and cost review ii. Plumbing chase exterior wall and access redesign iii. Restroom bench iv. Roof trellis redesign and detail changes (multiple locations) b. Redesign and preparation of construction documents for the Parking Booth to accommodate changes required by the State. Our consultants also provided redesign services. c. Resubmittal to Plan Check d. Re packaging and rebidding of the project. Jorgensen Architects - 194 hours x $108.00/hr. _ $20,952 F.T. Andrews, Inc. Mechanical /Plumbing Engineers - $1,150 P.A. Breen Inc. Electrical Engineer - $1,000 IDS Engineers, Structural Engineers - $1,960 4. Increased scope of Interpretive Signage — the variety and types of Interpretive Signage and monument signage increased per direction from the City. The original scope included signage adjacent to the Marine Life refuge Supervisor office on the exterior wall of the 1800 IPFAYE iiE CAN NE PY VILLAGE NEWPORT BEACN CAUFORN1A9166i 949.566 0080 'Et 949 566 00 R1 PAX n ww.Ja ARCN.Com building that would identify sea animals. The City directed us to design and locate concrete insets of sea animals into the paving throughout the site. This involved researching potential casing and molding processes and developing a process for casting neoprene molds that can then be used to form the detailed concrete relief Images. A variety of sea animal designs were developed at the direction of the City to adequately represent the subject matter to children who view the images before being taken to the Little Corona tide pools. The City determined that they would also be educational to all of the people using the beach. Additionally a monument sign was designed with a plaque to identify City information. The original signage allowance was $25,000. The increased scope was estimated to be $75,000. 55 hours x $108.00mr. = $5,940. The total for these additional services is $13,610 for our subconsultants and $26,892 for architectural services, for a total of $40,502. Lloyd, thank you for your consideration of this request. Please call Jason Briscoe or me if we can answer any questions regarding this request. �Si�nc`ve�rrrelly, "V r�reFRobeor�n n, FAIA Principal ROBBINS JORGENSENCHRISTOPHER ® February 10, 2004 Ms. Carol A. Price Ninyo & Moore 475 Goddard, Suite 200 Irvine, CA 92618 Re: Corona del Mar State Beach Improvements RJC Job No. 0223 Dear Carol, Ninyo & Moore is authorized to provide Geotechnical Consulting services for Corona del Mar State Beach Improvements. The scope of services shall be as described in the proposal dated February 4, 2004, excluding the conditions set forth in the "Work Authorization and Agreement" between client and Ninyo & Moore. Ninyo & Moore's services shall include quality control review of Geotechnical Consulting services. The fee for this service is $6,800.00. Ninyo & Moore's invoices must be accompanied by a completed "Contract Performance Statement" showing the degree of completion by phase of work. Invoices are to be submitted once a month. All invoices must reference the Robbins Jorgensen Christopher job number, 0223. Invoices that do not conform to these requirements will be returned without payment. All additional services must be approved by Robbins Jorgensen Christopher with an amendment to this contract. Any work performed without an amendment to the contract will not be paid. Ninyo & Moore shall be bound by all the terms of the Prime Agreement between City of Newport Beach and Robbins Jorgensen Christopher as if it were a party hereto, specifically including all indemnity and insurance requirements. The obligation of Robbins Jorgensen Christopher to pay Ninyo & Moore for their services or invoice is expressly conditioned upon and subject to the receipt of payment by Robbins Jorgensen Christopher from City of Newport Beach for Ninyo & Moore's services or invoice. It is the Consultant's responsibility to assist in obtaining construction documents approvals from all applicable agencies, governing authorities, and utility entities, meeting or exceeding their minimum requirements. 2800 1LFAYE33E NEWCOAI 6EAC.. CALPIORNIA 92663 "T 566 0080 ,AN 919.566 0092 WEB www.qu[[n.[Om R:Wctive Projects\ 0223\ Contracts \Contracts \NINYO_Contract.doc The number of job site meetings during the construction administration phase of work shall be as required by the Architect for the Consultant to determine that the work is in conformance with the construction documents and the schedule. Any conflict or inconsistency in the scope of services indicated in any proposal from Ninyo & Moore and the scope of services indicated in the Prime Agreement shall be provided as indicated in the Prime Agreement. Robbins Jorgensen Christopher and Ninyo & Moore mutually agree, to the fullest extent permitted by law, to indemnify and hold each other harmless from any and all damages, liability or cost, including reasonable attorney's fees and costs of defense, arising from their own negligent acts, errors or omissions in the performance of their services under this agreement, to the extent that each party is responsible for such damages, liability and costs on a comparative basis of fault. Please submit a copy of the certificate of insurance currently carried by your firm with a minimum $1,000,000 limit on professional liability insurance, and name Robbins Jorgensen Christopher as additional insured on your General Liability policy. You must continue this insurance for a minimum of two years beyond the end of the project. Your signature below indicates your agreement with these conditions. Sincerely, Robbins Jorgensen Christopher, Inc. Roberta W.Jor 9 en FAIA President Accepted by: fJ / 02/13/2004 Ninyo & Moore Da Jalal Vakili, Princioal Engineer RAActivc Projects\ 0223\ ConVac M \Con"CM\NINYO_Contract.doc ROBBINS) ORGENSENCHRISTOPHER ® January 28, 2004 Mr. Francois Zugmeyer Metro Pointe Engineers 3151 Airway Avenue, Suite J -1 Costa Mesa, CA 92626 Re: Corona del Mar State Beach Improvements RJC Job No. 0223 Dear Francois, This letter is to confirm the approval to incorporate the Survey scope of work for the Corona del Mar State Beach project. The scope of services shall be as follows. Research /Coordination /Basemapping $600.00 Field Verification of horizontal & vertical controls $200.00 Field Ground Survey $1,400.00 Filed Ground Survey — Palm Trees $500.00 Additional Services Total $2,700.00 Metro Pointe Engineers shall be bound by all the terms of the original Agreement between Robbins Jorgensen Christopher and Metro Pointe Engineers, as well as the Prime Agreement between the City of Newport Beach and Robbins Jorgensen Christopher. Sincerely, Robbins Jorgensen Christopher, Inc. �l R berta W. Jorge s n, FAIA President Accepted by: /(A-0"` � k&44AM -1--- 2 -:5. Metro Point? Enalneers Date: x600 L PPYETTE N EWPORT 9E.CX, CtUPORWp 9]66) PI,. 949 $66 0000 pax 949 966.0062 WED www gtartn.tom RECEIVED flWyinrto SEP 2 9 2005 l`�7 Ina Public Works Department City of Newport Beach September 26, 2005 VIA FAX& US MAIL Mr. Robert Gunther CITY OF NEWPORT BEACH Public Works Department P.O. Box 1768 Newport Beach, CA 92658 -8915 Re: Cost Estimate for Construction Materials Testing for Corona Del Mar State Beach Improvements 3100 Ocean Boulevard, Corona Del Mar, CA, Contract No. 3461, Plan No. P- 5189 -S Dear Mr. Gunther: As requested, Harrington Geotechnical Engineering, Inc. is pleased to submit this Cost Estimate for providing materials testing services during construction of the above project. The services will be provided on an periodic as required basis scheduled by City representatives. This estimate is based on a cursory review of the building plan and projects completed of similar size, a construction schedule was not available for our review at this time. Should more or less time be required our fees will be adjusted accordingly. We look forward to being of service on this project, should you have any questions or require additional information please do not hesitate to call. Very truly yours, GEOTECHNICAL ENGINEERING, INC. on Harrin on Jr. Vice President DPH: mvp TaWain Corporate Center, 1590 North Brien Street, Oran CA'9E967 � � 9e, plat ssr -sons' � (eooj sza= ieas"'�FAx Ii1iftG� Construction Materials Observation and Testing Laboratory Testing Footing /Slabs on AM Bu//diny�s Concrete Compression Tests, 48 each @ $18.00 ................. $864.00 Mortar Compression Tests, 60 each @ $18.00 ................. $1,080.00 Grout Compression Tests, 40 each @ $18.00 ................... $720.00 Reinforcing Steel Tensile and Bend Tests -Prior to Job Site Delivery, 8 each @ $100.00 ....... $800.00 (includes pick -up of sample) Observation A// Sui /dings Special Inspection, Reinforced Concrete, Grout, Mortar, 360 hrs ........ $23,400.00 Office Suvnort Compilation of Test, Reports, Final Submittals, Reports etc .............. $2,000.00 Estimated Total $28,864,00 TaWain Corporate Center, 1590 North Brian Street (71 4) 637.9093 • (800) 924 -7845 • FAX (714) 837.3098 ,°�•�' I r •r September 26, 2005 Mr. Robert Gunther CITY OF NEWPORT BEACH Public Works Department P.O. Box 1768 Newport Beach, CA 92658 -8915 RECEIVED SEP 2 9 2005 Public Works DenartmPnr City of Newport Beach VL4FAX &USMAIL Re: Cost Estimate for Geotechnical Engineering Field and Laboratory Testing for Corona Del Mar State Beach Improvements 3100 Ocean Boulevard, Corona Del Mar, CA, Contract No. 3461, Plan No. P- 5189 -5 Dear Mr. Gunther: As requested, Harrington Geotechnical Engineering, Inc. is pleased to submit this Cost Estimate for providing geotechnical testing during construction of the above project. As always the services will be provided on an on -call test as directed basis. This estimate is based on anticipated time to complete construction as discussed with you, should more or less time be required our fees will be adjusted accordingly. We look forward to being of service on this project, should you have any questions or require additional information please do not hesitate to call. Very truly yours, GEOTECHNICAL ENGINEERING, INC. P. Harrington, Jr., DPH: mvp Tatmaln Cowmte center, 1590 BAi n.5deet, bran (8W) 924.7645 • FAX (714) r- flarrin tm � IM&ft=iD& Ina Geotechnical Services Laboratory Testing. . Maximum Density- Optimum Moisture Test, 5 ea @ $85.00 ea ............. $425.00 Asphalt Concrete Maximum Density Test, 3 ea @ $160.00 ea ............. $480.00 Asphalt Concrete Stability Value, 3 ea @ $100.00 ea ................... $300.00 Asphalt Concrete Extraction /Gradation, 3 ea @ $160.00 ea .............. $480.00 Field Testing Field Technician, 75hrs @ $78.00per hr .......................... $5,850.00 Travel Time, 15hrs @ $66.00per hr ............................... $990.00 Overexcavation /Recompaction of Subgrade and Base Field Technician, 24hrs @ $78.00per hr .......................... $1,872.00 Travel Time, 15hrs @ $66.00per hr ............................... $990.00 Compaction Testing of Underground Utilities Field Technician, 18hrs @ $78.00per hr .......................... $1,404.00 Travel Time, 5hrs @ $66.00 per hr . ............................... $330.00 Foundation Excavation Observation /Testing All 3 buildings and Parking Booth Field Technician, 12hrs @ $78.00 per hr ............................ $936.00 Travel Time, 3 hrs @ $66.00 per hr ............................... $198.00 Final Report; Approval of Work Performed . ...................... $500.00 Estimated Total , $14,755.00 Twwaln Corporate Center,1596 North Brian Set; orange. Ca 92967 (rt4 i City of Newport Beach NO. BA- 06BA -023 BUDGET AMENDMENT 2005 -06 AMOUNT: Szoo,000.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance �X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance Transfer Budget Appropriations No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations from additional estimated revenues NX from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase expenditures for the CdM State Beach Improvement Project. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account 010 3605 REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description General Fund - Fund Balance Description Division Number Account Number Amount Debit Credit $200,000.00 $200,000.00 ,p Automatic System Entry. Signed: � (Fiin/�a�ncicial Approval: Adm in' strat' a Services Director Date Signed: ] /' -C • a :5,— Administrative Approval: City Manager Date Signed: City Council Approval: City Clerk Date Description Division Number 7011 General Fund - Facilities Account Number C5100569 CdM State Beach Improvements Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Amount Debit Credit $200,000.00 $200,000.00 ,p Automatic System Entry. Signed: � (Fiin/�a�ncicial Approval: Adm in' strat' a Services Director Date Signed: ] /' -C • a :5,— Administrative Approval: City Manager Date Signed: City Council Approval: City Clerk Date �f -7 - /0-;�3 -05- VA n ; � �Y I .i 4 k_ d I 1 —�e_ I � �•::� � .III 3 Sand Volleyball Courts q u • / b L s = tiuod \'uOr.,La11 (purl PAC IF f E4N 9 5 r l PETITION / . We are opposed to decreasing the number of volleyball courts at at Corona del Mar State Beach whether by removing or relocating any of them. If courts are added to another location, they should not ho mmnvorl zamo*r frnm the state beach Date a 1 Signature Address Phone u s s Pope l Rv� 4`j `-I 1'6- 6(4 tc7 2 ✓ ?'07 -L G CiGl��., za�u , rii Cri 2 cL% �9� �;! �1 3 �cSS� Lavonna L�� 3-i8 g2it.W(f: �I�d kb7- -31 -5�- lac L'�x� tC't11,d'nC: 2 U ti � _ ti IY GI Z' �/- 7 7 r r�S �-_. A 1, c . I eYr e A ,: ;a y Z r 10 - ,r— 3:z7E 1`S ST Sre� 16 -7 78 11 r JS 1"1F-�Vft-�0 (clvzJ Ng C.A / 12 J -7 ^l1J /��fj // / / /L'�GN Lh GGv�_ 60L MAI'Gc)- ir� octge-Oi ✓.h OEC 17HCv C /(��Z6��' �?SY 13 7MAY ?_a0y n _ 17 i2\ H up'Af q.:�,� P�0.�bci• - GI2 G2 "2 q 6-73 2LUf f1} dC W 06,E L S b 14 15 5 D' y- J\a NnC(k�, afz a7Y AZI I o 17 �? b)' 4 C pLico 1)-7V Vv�.. 1s J 1 bf 20 On M V" lwiu 21 - -L �� ` �9 : ti=- %y i ' c .7 2 - 22 .- '0Or0a k l �6 fit '7 23 vv `nn1c� nu(`�— �j l n y�,.7c v, 4 Cl k, 24 25 �/� IL I �� z'a I �, a 1 PETITION We are opposed to decreasing the number of volleyball courts at at Corona del Mar State Beach whether by removing or relocating any of them. If courts are added to another location, they should not be removed from the state beach. 2r n 1� Date Signature Address Phone 1 � ,•�� _ �5� -L;� /� 2 F li /3.21 / /y;�z.•c. /!�! �/OIG /US7 /u'h �ILi S�<T>ytty, 2 ' a �G ��v�i5!+'1 //1iL• f%Vi: C,C9'wnn47J E;.�•"2tt'2u?I';� `�`l 7'90`l._J 3 � �~ fro ' ' gig •C -l3. C 92652 'vGc? a ' c�> F. ocec�. °p r,- gym' 5 yi io� 6 14'( SC ✓! . 5G' ��`'z{ E 05q 6DU-d sq, q(z- ' k--7 C6"61—' ..Z3/o () < �4'.c%�'✓ "ji 7a''fOrY' 10 11 105 �3� ��c S� HHnfiry'� //�. <� 0 f24('e ?if - 33o i uti,te %YY 13 ��v� —t . rL2i� Z`)� �ra:h- w. k� 1��1�c ( 3yq 14 7 e 15 16 AA l �i! tr 17. �o ��sc - `r1� T c4� /v�� jL%� -ciY '7p`�71�i�� 18 S'7, _C 6047 ht7 �4 vf�FZ. I Ali 5 w�i7 J&q 20 I lam., 7L C'v9N6) j'Y TjVierlL 21 7 _11 , ! /./� /U/ -�iY �� /� ✓� I•I'� �L L!'L � �i� /J'�/r�t� 23✓ •�`, i 1 25 2r n 1� PETITION We are opposed to decreasing the number of volleyball courts at at Corona del Mar State Beach whether by removing or relocating any of them. If courts are added to another location, they should not be removed from the state beach. Date Address Phone 1 `J h Signature :n__ � �� L L �, � � _ v3 2 /. /. "? I Z^ ?` � • �l 3 4 jj' 7 4v, J� Ruri.aln VaHec4,0A ,;Z 6 8*� -3347 g oQd� 7a%/j S'anfa7i arAQ a¢. _ �• s 7 a �a/1 o' �oe 2o-7 _ sL`G CG'(G`.ti _fit u�i 9 t� 4u �v 'i'' 10 / , P4 R y f 12 �`v �/�/ w> .. 1 2 3 i.,c , ac c f' / %iv f yy)2S l J'ds 131 1 141 1 15 16 17 18 19 20 21 22 23 24 25