HomeMy WebLinkAbout06 - CEQA Document Preparation for West Coast Highway & Dover Drive ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
October 25, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Patty Temple, Planning Director
949/644 -3228 ptemple @city.newport- beach.ca.us
SUBJECT: Amendment to Professional Services Agreement for preparation of CEQA
documents for a project on West Coast Highway at Dover Drive
RECOMMENDATIONS:
1) Approve Amendment No.
Consulting of Irvine, California,
Study and Mitigated Negative
$46,455; and
I to the Professional Services Agreement with RBF
for additional work required for preparation of an Initial
Declaration for an additional amount not to exceed
2) Authorize City Manager to sign Agreements.
DISCUSSION:
Allied Retail Partners proposes to construct a retail center comprising approximately
56,000 square feet of building area at the northwest comer of West Coast Highway and
Dover Drive. In July 2004, City Council approved a Professional Services Agreement
with RBF for preparation of appropriate environmental documentation for the proposed
project. RBF is currently completing an Initial Study and Mitigated Negative Declaration
for the project consistent with requirements of the California Environmental Quality Act
(CEQA). Changes to the project since the Professional Services Agreement was
approved, however, have necessitated additional work by RBF in completing these
documents.
A Scope of Work and a Schedule of Compensation for the additional tasks necessary to
complete the Initial Study and Mitigated Negative Declaration are included in
"Amendment No. 1 to Professional Services Agreement" (Attached). The expanded
tasks and associated costs are as follow:
Professional Services Agreement Amendment
October 25, 2005
Page 2
Traffic Impact Analysis $32,200
Air Quality Analysis 1,000
Noise Analysis 1,750
Environmental Analysis 9,000
Graphics 755
Project Coordination 1.750
$46,455
Staff has reviewed the Scope of Work for additional tasks necessary to complete the Initial
Study and Mitigated Negative Declaration and believes it is adequate to meet or exceed
the minimum requirements set forth by the California Environmental Quality Act. The fees
for tasks described in the Scope of Work have been reviewed by staff and are considered
appropriate and warranted.
Funding Availability:
The cost for work performed under the original Professional Services Agreement and for
work performed consistent with this Amendment to the Professional Services
Agreement are the responsibility of Allied Retail Partners.
Submitted by:
PATRICIA TEMPLE
Planning Director
Prepared by:
AVID LEPO
Hogle- Ireland, Inc.
Project Planner
Attachments: 1. Draft Amendment No. 1 to Professional Services Agreement
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH
RBF CONSULTING FOR CEQA DOCUMENTS FOR PROJECT ON WEST
COAST HIGHWAY AT DOVER DRIVE
THIS AMENDMENT is made and entered into as of this 25th day of October,
2005, by and between the CITY OF NEWPORT BEACH, a Municipal
Corporation ( "City "), and RBF CONSULTING, a corporation, whose address is
14725 Alton Parkway, Irvine, California 92618 ( "Consultant'), and is made with
reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under
the laws of the State of California with the power to carry on its business
as it is now being conducted under the statutes of the State of California
and the Charter of City.
B. City and Consultant entered into a Professional Services Agreement
(Agreement) for preparation of a mitigated negative declaration and other
environmental documents in accordance with the California Environmental
Quality Act for the project located at the northwesterly corner of Dover
Drive and West Coast Highway in Newport Beach, California.
C. Consultant performed certain of the duties set forth in the Agreement and
was paid for such duties consistent with the Agreement.
D. City desires to have Consultant complete additional duties determined
necessary in addition to all duties set forth in the Agreement and not
previously completed.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of the Agreement is extended until the 2e day of February 2006
unless terminated earlier as set forth in the Agreement.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope
of Services attached to the Agreement and all the services described in
the Scope of Services attached hereto as Exhibit A and incorporated
herein by reference. The City may elect to delete certain tasks of the
Scope of Services attached hereto at its sole discretion.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services on a time and expense not -to-
exceed basis in accordance with the provisions of this Section, the
Schedule of Compensation attached to the Agreement as Exhibit B and
the Schedule of Compensation attached hereto as Exhibit B and
incorporated herein by reference, and the Billing Rates attached to the
Agreement as Exhibit C and the Billing Rates attached hereto as Exhibit
C, and incorporated herein by reference.
Consultant's compensation for all work performed in accordance with the
Agreement and with this Amendment, including all reimbursable items and
subconsultant fees, shall not exceed ONE HUNDRED TEN THOUSAND
NINE HUNDRED NINETY -NINE AND NO1100 ($110,995.00) without
additional authorization from City. Consultant's compensation includes
the Agreement amount of Sixty -four Thousand Five Hundred Forty Dollars
and no /100 ($64,540.00) and the Amendment amount of Forty -six
Thousand Four Hundred Fifty -five Dollars and no /100 ($46,455.00) for
services in accordance with this Amendment. No billing rate changes
shall be made during the term of this Amendment without the prior written
approval of City.
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed on the day and year first written above.
APPROVED AS TO FORM:
Robin Clauson, City Attorney
for the City of Newport Beach
ATTEST:
By:
LaVonne Harkless,
City Clerk
CITY OF NEWPORT BEACH,
A Municipal Corporation
By:
Homer Bludau, City Manager
for the City of Newport Beach
CONSULTANT:
Gary Armstrong,
Senior Vice President
Attachments: Exhibit A - Scope of Services
Exhibit B - Schedule of Compensation
Exhibit C- Billing Rates
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EXHIBIT "A"
SCOPE OF SERVICES
Traffic Impact Analysis
The Agreement Scope of Services RBF was for preparation of a stand -alone traffic
and parking analysis for the proposed project. Over the past year, RBF has been
asked to prepare the following additional analyses:
■ Mariners Mile Gateway Project West Coast Highway /Gateway Drive Queing
Evaluation — final draft submitted to the City on August 23, 2005.
■ Newport Gateway: Driveway 1NVest Coast Highway Traffic Signal Warrant
Analysis — final draft submitted to the City on August 31, 2005.
■ Travel Time Analysis with Operational Analysis. This analysis was
subsequently removed from the Traffic Impact Analysis at the direction of City
Staff.
■ Visual Traffic Simulations using Synchro /Sim Traffic software.
■ Sensitivity Analysis for altemative trip generation scenarios.
In addition to the aforementioned analyses, RBF has also:
Revised the Traffic Impact Analysis several times to respond to changes in
the project Site Plan and project description.
■ Participated in ongoing coordination and meetings with City Staff and Project
Applicant to discuss Operational Analysis and Traffic Simulations.
At the request of City Staff, RBF has included two meetings with Caltrans. Should
additional meetings beyond the two meetings budgeted be necessary, they would be
in addition to this contract addendum and billed on a time and materials basis. The
cost for each meeting is estimated at $1,000 per meeting.
Air Quality and Noise Analyses
The existing conditions portions of these analyses were commenced over the last
year, but the analyses were put on —hold until both the project description and traffic
analysis were finalized. The additional costs for the two studies reflect the change in
project description and the increase in staff billing rates since the contract was
originally executed.
3
Environmental Analysis and Graphics
As previously mentioned, the project has been ever evolving over the past year. The
change in project description has required RBF to begin and put on -hold the
preparation of the environmental analysis and associated graphics several times
throughout the last year. Additional costs have been incurred to respond the
changing project description.
Project Coordination
The extended timeframe for the project has necessitated additional coordination with
the City, City Contract Staff and the Applicant Team.
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EXHIBIT "B"
SCHEDULE OF COMPENSTATION
Scope of Services Task
Additional Fee
per
Amendment
Traffic Impact Analysis
32,200
Air Quality Analysis
1,000
Noise Analysis
1,750
Environmental Analysis
9,000
Graphics
755
Project Coordination
1,750
Total Addkional Fees
$46,455
EXHIBIT "C"
............................... $150.00
BILLING RATES (HOURLY)
............................... 127.00
OFFICE PERSONNEL
$ / Hr.
SeniorPrincipal ..................................................................................................... ...............................
$215.00
Principal................................................................................................................. ...............................
195.00
ProjectDirector ....................................................................................................... ...............................
175.00
ProjectManager ..................................................................................................... ...............................
152.00
StructuralEngineer ................................................................................................. ...............................
152.00
ElectricalEngineer ......................................................................... ...............................
.........................134.00
Senior Engineer /Senior Planner ............................................................................. ...............................
135.00
LandscapeArchitect ............................................................................................... ...............................
123.00
Project Engineer/Project Planner ............................................................................ ...............................
116.00
EnvironmentalSpecialist ......................................................................................... ...............................
112.00
CorrosionEngineer ................................................................................................. ...............................
112.00
Design Engineer /Senior Designer/ Mapper .............................................................. ...............................
108.00
Designer /Planner ............................................................................ ...............................
.......................... 94.00
GISAnalyst ..................................................................................... ...............................
.......................... 90.00
GraphicArtist ............................................................................................................
............................... 80.00
Environmental Analyst/Staff Planner ........................................................................
............................... 80.00
DesignTechnician ....................................................................................................
............................... 78.00
AssistantEngineer / Planner .......................................................................................
............................... 74.00
Enaineerina Aid /Planning Aid ...................................................................................
............................... 60.00
FIELD PERSONNEL
2- Person Survey Crew ......................................................................................... ............................... $200.00
1- Person Survey Crew .......................................................................................... ............................... 145.00
FieldSupervisor :................................................................................................... ............................... 138.00
CONSTRUCTION MANAGEMENT PERSONNEL
ConstructionManager ...........................................................................................
............................... $150.00
Resident Engineer /Project Manager .......................................................................
............................... 127.00
Senior Construction Inspector ...................................................................................
............................... 98.00
ConstructionInspector ..............................................................................................
............................... 95.00
FieldOffice Engineer ................................................................................................
............................... 90.00
ConstructionTechnician ...........................................................................................
............................... 78.00
OTHER SERVICES AND FEES
PermitProcessor .................................................................................................... ............................... $95.00
Clerical/Word Processing .......................................................................................... ............................... 50.00
Consultation Relative to Legal Actions .................................................................... ............................... 270.00
VehicleMileage .......................................................................................................... ............................... 0.50 /mile
Note:
Blueprinting, reproduction, messenger service and other direct expenses will be charged as an additional cost plus 15 %. A sub - consultant
Management Fee of fifteen - percent (15 %) will be added to the direct cost of all sub - consultant services to provide for the cost of
administration, sub - consultant consultation and insurance.
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