HomeMy WebLinkAbout03 - Youth Playground Equipment for Irvine Terrace ParkTO:
FROM:
SUBJECT:
Agenda Item No. 3
October 25, 2005
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Recreation & Senior Services Department
Marie Knight, Director — (949) 6443157 or mknightC p!N.newport- beach.ca.us
Approval of Sole Source Purchase of Youth Playground Equipment for Irvine
Terrace Park
1. Approve sole source purchase from GameTtme/Great Western Play & Playgrounds to replace the
existing youth playground at Irvine Terrace Park in an amount not to exceed $38,188 from
Proposition 12 Grant Account #7251- C4310708.
2. Accept the grant funding of $24,810 from GameTtme/Great Western Play & Playgrounds to offset the
cost of the equipment purchase excluding tax and shipping.
Background
Over the past four years, staff has used Proposition 12 (Bond Act of 2000) to replace and upgrade
playgrounds throughout our City, to meet the ADA or current safety standards.
Earlier this year at Irvine Terrace Park as part of a two phase project, staff replaced the toddler
playground, installed rubber surfacing for the playground, and installed ADA curing to recreational
amenities. The second phase of the project is to replace the school -age playground equipment,
which we hope to have completed in March 2006.
In September 2005, staff applied for and successfully received a grant from GameTrme that would reduce the
cost up to 45% of the playground equipment for the second phase of the Irvine Terrace Park Playground
excluding tax and shipping. A condition of the grant is that the equipment is purchased from GameTrme.
On October 5, staff met with community residents to discuss the design, lay -out and color scheme of the
equipment. Input from the meeting was used in the final design of the equipment.
The total cost for the equipment chosen is $62,993, of which GameTrme will cover $24,810. The cost of the
equipment meets industry standard prices and is comparable to other manufacturers. This grant would not
apply to equipment purchased from any other manufacturer. In addition, without the grant we would be
unable to complete this project with the current funding available. The City must purchase the equipment no
later than November 18, 2005, or lose the funding.
Fundinq Availability
The funds for this purchase are available in our Proposition 12 Grant Account #7251 - 04310708.
I and Sub ad by: Approved y
1 E1 3
Lohr, Wecreation Manager Marie K ght, Direct r
s: 1. Side View of Proposed Playground
2. Top View of Proposed Playground
3. Price Quote of Proposed Playground
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Enriching Childhood Through Play.
Date: 10113/2005
Quote No.: 250028601
GAMETIME
Go Great Western California Div
PO Box 97
Wellsville, UT 84339
Phone: (435)245-5055
Toll Free: (800 )453 -2735
Facsimile: (435)245-5057
Contact: Ken Hadfield
E -mail: ken@gwpark.com
Quotation
City of Newport Beach Ship to Zip: 92658
Attn: Andrea McGuire Telephone: (949)644 -3161
Newport Beach, CA 92658 Facsimile: (949)6443155
QTY
ITEM
DESCRIPTION
Ext Weight
Price
Ext Price
1
80657
Access Attachment 5'
57
307.00
$307.00
1
80654
4'- O'TransferPoint
252
1,478.00
$1,478.00
2
80776
Rung Enclosure
72
403.00
$806.00
1
80159
Pagoda Roof W /Slats
369
3,618.00
$3,618.00
1
81314
Sky -Hi Spiral Tube Slide
445
2,311.00
$2,311.00
1
81689
Swivel Meister
37
549.00
$549.00
1
81670
Crunch Bar
8
78.00
$78.00
1
81452
41 5' Climbing Pole
58
546.00
$546.00
14
80001
49'Tri Punched Steel Deck
770
351.00
$4,914.00
1
80149
Ornamental Hex Roof
303
2,648.00
$2,648.00
1
80642
Offset Archway
30
303.00
$303.00
1
80422
"S" Wall Climber Link
397
3,861.00
$3,861.00
1
80336
3' -0 "13' -6 "Clover Leaf
113
899.00
$899.00
2
81205
4'-0 "Stepped Platform
628
1,965.00
$3,930.00
1
81228
8'Quidk'LTube Slide Clr
423
2,635.00
$2,635.00
1
81681
Turning Bar
13
111.00
$111.00
1
81656
1 -Level Chin Bar
7
111.00
$111.00
1
81584
Sgl Sky Bridge Trapeze
48
700.00
$700.00
1
80662
8' -0 "Access Ladder
279
1,490.00
$1,490.00
1
80818
Funnel Enclosure
36
391.00
$391.00
1
80927
Telescope Enclosure
54
970.00
$970.00
1
80830
Window Panel
37
587.00
$587.00
1
80854
Tic-Tac-Toe Panel Endosu
53
649.00
$649.00
1
80930
Gizmo Panel - 5 Gizmos
34
330.00
$330.00
1
4845
Stained Glass Ass'y - Red
4
50.00
$50.00
1
4839
Click Wheel Ass'y
6
50.00
$50.00
1
4840
Answer Wheel Ass'y
3
110.00
$110.00
1
4842
Echo Chamber Ass'y
4
50.00
$50.00
1
4846
Stained Glass Ass'y - Yellow
4
50.00
$50.00
1
80841
Interactive Panel - Animal
54
660.00
$660.00
1
80816
Dbl Steering Wheel End
42
605.00
$605.00
1
16712
Grade -1'-0 "Deck Ramp
800
2,636.00
$2,636.00
1
81534
T-O" Skywheel Attach
120
1,291.00
$1,291.00
1
80379
7'- 6 " /8'- O'TrunkClimber
176
1,276.00
$1,276.00
1
81121
Sky Bridge
711
3,795.00
$3,795.00
1
80039
8' -0'7reescope W /Climber
853
4,407.00
$4,407.00
5
80017
10' Upright Assembly (alum)
175
199.00
$995.00
1
G80018
11' Upright Assembly (galv)
82
218.00
$218.00
Page 1 of 3
Date: 1 011 3/2 0 0 5 Project:
Quote No.: 250028601 Ship Zip: 92658
3 80018 11' Upright Assembly (alum) 114
218.00
$654.00
2 80013 6' UpdghtAssembly (alum) 46
125.00
$250.00
1 80021 14' Upright Assembly (alum) 43
273.00
$273.00
1 G80014 7' Upright Assembly (galv) 48
144.00
$144.00
1 80019 12' Upright Assembly (alum) 41
235.00
$235.00
5 80022 15' Upright Assembly (alum) 215
292.00
$1,460.00
1 G80022 15' Upright Assembly (galv) 103
292.00
$292.00
1 G80016 9' Upright Assembly (galv) 62
180.00
$180.00
5 G80015 8' Upright Assembly (galv) 275
162.00
$810.00
6 80167 Roof Ext 24" w /Rivet 42
70.00
$420.00
Total weight:
8,546
Sub - total:
$55,133.00
Discount.'
($24,809.85)
Freight
$5,514.07
Tax:
$2,350.04
Total:
$38,187.26
This quotation is subject to policies in the current Game niime Park and Playground Catalog and the following terms and conditions. Our quotation is based on
shipment of all items at one time to a single destination, unless noted, and charges are subject to price adjustment.
Purchases in excess
of $1,000.00 to be
supported by your written purchase order made out to GameTime, do Great Wester California Div. Kindly issue one order for the equipment and a separate
order for surfacing and /or equipment installation services.
Pricing: f.o.b. factory, firm for 30 days from date of quotation.
Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month
finance charge will be imposed on
all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project
completion. Retainage not accepted.
Shipment: order shall ship within 3045 days after GameTime's receipt and acceptance of your purchase order, color selections, approved submittals, and
receipt of deposit, if required.
Freight charges: Prepaid and added at time of invoicing.
Taxes: State and local taxes, it applicable, will be added at time of invoicing unless a tax exempt certificate is provided at the time of order entry
Receipt of goods: Customer shall receive, unload and inspect goods upon arrival, noting any discrepancies on the Delivery Receipt prior to written
acceptance of the shipment.
Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment;
acceptance of equipment and off- loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing;
borders and.drainage provisions.
To order. Please complete the acceptance portion of this quotation and provide color selections, purchase order copy and other key information requested.
Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.
Order information
Bill to:
Contact:
Address:
Address:
City, State, Zip:
Sales Tax Exemption Certificate No:
Ship to
Contact:
Tel:
Address:
City, State, Zip
Fax:
(please provide copy of certificate)
Page 2 of 3
Date: 10113/2005
Quote No.: 250028601
Enter desired color palette name:
Enter desired color: Uprights
Accents ( ) R00%frubes
Great Western California Div
By:
Salesperson's signature
Acceptance of quotation:
Accepted by:
Signature:
Title:
Purchase amount: $38.187.26
C:\vGT\reports\3.3.3\R3Q2.rpt
3.3.24.08.16.05.3.2.5
Project:
Ship Zip: 92658
P.O. No:
Date:
Telephone:
Facsimile:
Decks (
Slides/Panels
OR
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