HomeMy WebLinkAbout19 - Central Library Carpet InstallationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 19
December 13, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LIBRARY SERVICES
LINDA KATSOULEAS, LIBRARY DIRECTOR, 949 - 717 -3810
lindak@city.newport-beach.ca.us
SUBJECT: APPROVAL FOR THE INSTALLATION OF CARPET AT THE CENTRAL
LIBRARY
RECOMMENDATIONS:
1. Approve the purchase and installation of new carpet at the Central Library by C &A
Floorings in the amount of $255,113.27 from C & A Floor Coverings.
2. Approve a budget amendment in the amount of $15,113.27 from the unappropriated
balance of the General Fund to Account No. 7019- C4050821.
DISCUSSION:
The worn, stained carpet throughout the Central Library needs to be replaced. The
original carpeting was installed in the 54,000 square foot Central Library when it
opened in 1994. The building is open to the public 71 hours per week and is the
most heavily used building in the City. Over B60,000 people, including residents,
City officials, and foreign dignitaries, walk through the doors annually. The seams are
fraying, causing a public hazard in various areas. The appearance of the building is
marred by the carpet's many faded, stained and worn areas, eliciting negative
comments from the public. Specialty cleaners have been used, but they are unable
to clean the stains because of the excessive wear.
The scope of the contract with C & A Flooring will include the materials, installation
and the complex task of unbolting and moving over 154 book stacks as well as
furniture, desks and equipment. The proposed carpet has a 25 year warranty as
opposed to the previous carpet which carried a warranty of only 10 years.
Library, General Services, and Administrative Services staff met with several vendors
and discussed the different methods that could be used to install the new carpeting.
Libraries present a difficult installation since there are multiple book stacks and
Installation of Carpet at the Central Library
December 13, 2005
Page 2
furniture that need to be moved in the public areas. In the staff areas, there are
many cubicles and other obstructions that make the installation of rolled stock
carpeting cost prohibitive. A combination installation of both rolled goods and carpet
tiles was chosen for the project.
The actual carpet product was chosen by a group of Library staff with input from the
general public. Carpet samples were on display and the opinions of our customers
were solicited. The overwhelming choice was the Sonar MKI RS carpeting. This
carpet has a 25 year warranty.
In addition to the high quality of product offered by C & A, they also have
professional movers that will remove and replace the furniture and book stacks. The
project can be accomplished with one vendor contact who will be able to meet the
Library's schedule for installation in mid- February 2006. An extra bonus provided by
the vendor is the old carpeting will be recycled.
The chosen carpeting is a product of C & A (Collins & Aikman) Floor Coverings. This
is one of the two major manufacturers in the United States. This company competed
in an open bid and was awarded a large contract with the County of Los Angeles
(County Contract No. 41596, based on the results of Bid No. 206915). The format of
this contract is "piggybackable" by other governmental entities with a guarantee of
the same rate as the bid award.
Staff is recommending Council approve the purchase from C & A Floor Coverings.
Funding:
The City approved $240,000 in the 2005 -2006 Capital Improvement budget to
replace the carpet. An additional $15,113.27 will be needed for the project and Staff
is recommending approval of a budget amendment adding this amount to the
existing CIP account from the unappropriated balance of the General Fund.
Prepared by
Melissa Kelly
Library Support Services Supervisor
Attachment: Project Proposal
Submitted by:
Linda Katsouleas
Library Director
P PNOV.i LOM1I VPN♦
No\ enibcr 30. 2005
Meli} >a Kelly
Newport Beach Public Library
1000 Avaeado Avenue
Canon. CA 90747 -000;
RE: Lapel Prupo,al for:
Dear Ms. Keliv:
PROJECT PROPOSAL
Newport Reach Public Library
FAX: 949/640-5681
CFRL# SWH3021
C &A Pltxtrcoycring, i> plrucd 0.t procidc fate Cullutcing quutatiatt Cur the :dtmt rcicrcttcod loci) -') }'.
Pricing ie hascJ un LA County Canl rata # 41596.
SCOPE: OF Sl'ORK: (Rem ore & Replace Starks nn 2nd Floor Areas)
Carpet Waterial
.S(sde Color Name Color#
Sonar MKI RS :1loholy Nagy 7401 1 4,704 Jr (? $
Cnmmodile Cndt # 3W.10 039S41)
S011.lr Cu.hion Crpel -File Nloholt \':mq 74011 405 (v $
I Ci.rnou..lil\ Cod, #:60.10- C131M-17)
Labor
Cal pet 111mallm ion 1(i roll -1., 1 Fltxtrl
Carpel him;dl:tion INroll -]nd F1...v
Carpel Tile In,tallation Lill Method 1 I.( Fluor)
ICommodim Cade # V6=- 46- 0398441
In,lall Stzm Trcad, & Riser,
Tills '4 Stripe,
Rcnnnv & Repint c Seri., 11,1 ihxtrl
RClllu \e R RCpluec FUMIMIC 11,0 Flom')
In,l :dl Ba,c
Furni'll Banc
RCmme & Rcploce }lack, and FLU M( IC 12211d Flunn
Pmment /Pcrlbrmaiw, Bond,
1111i,lure KI(:, & Te,line
Sc;un Scaler #99 - yl.
C - 36 pt inrcr
C-4(, III nlcr - 4 gad.
OPTION # 1
Style
.Sonar AIKI RS
I Cnumiodin Cud, it-i60-10-039S41)
Suuar Ql,hion Carpet Tile
l Cams... .. lit' C'nJe # 360 -10 03054 3 )
Sonar ER3 RS Tile
I C'mnmodin' Code # ?6(1. R) 0.+9842 )
23.94 $ II16I3.76
25.97 $ 11.517. '"S
1,944 >/} 1? $ &75 j 17(110.00
'_.713 ,/c 0- $ ,,.7i S 21.7;8.75
3S5 ,/e 0- S 14.1111 $ 5.:91.011
71) Cd t•* 5 ;1.111) S 1.1111.101)
11, ca (n, $ 15.00 S 4110.011
ti 1'.,nn tuf
'9 lit, (.2 S 1.00 y '.106.1111
. {]5() VI' v, S 0.60 S _',Sill on
4.750 IA In S 11]5 y .,5(,'_.50
j 411 4(111.011
$ 4'67.00
III ca 0. S 511.011 5 5011.01)
11) td ar 5 1).75 19501)
]fl ca (n ti 36.x0 \ 75600
5 cla tg $ 71.711 $ -,5 (,.00
S,,blotal $ 7414,18 2.86
Evim,tId Sulrt Tat 1 11.9-'11.41
TUT. ll. $ 355,113.27
(Cu( Around Slacks nn 2nd Floor Areas)
Color Name Color#
Mohol } -N'acc 74011 2.1112 ./c S
Mohaly Vine 74011 407 /v (m $
hlnhuly -Na^_r 71011 2.745 S
P2" I u' 3
23.u4 \ 4\.4066x
]5.97 $ 10.517.85
24.11 $ 66.788411
A''IOCR;p11 S
LTI HIV Y
�` pAlvN. Gin. GA 30721
;Pa 800;41 4902
BFI PCo 259 2533
Labor
Carprt InItallation W roll -Ist Hoot I
C rpm Tito InAisI l at ion I'_nJ FIoln I
Carprt Tile Ins I it lint i on I.i I1 Stet hind I ist Fl nnrl
t Coo iniodite C'ude N 96'- 46- 0.498441
Inslnll Stair Tread, & Riser,
Title 24 Stripes
Remote & Replace Stacks I Ist Floon
Remtr-o & Replace Furnuum 1 I,t 1:11kill
Ibtall Base
Furnish Base
Labor to cut around sheleing
Pa5mentTvi-formance Bond,
1101sture Kit;, & Tontine
Seam Sealer k99 - III.
C -36 printer - 4 gal.
C -46 primer - 4 gal.
NOTES:
I. Field nlea,urvmenl procidod hr Po,e1 c „ill' Fluor Cl,lrrin;. Inc.
1.944
sly
Ci'
$
5.75
_'.711
sly
C-
$
9.75
385
s/y
(n•
.S.
14100
70
ea
C'
$
32.00
16
ca
(4'
$
25.041
1
ca
@
$
17.300.00
119
his
C.
$
54.00
4.7517
1/1
l'
$
0.60
4.750
IM
(e'
$
0.75
EXCLUSIONS kmIciis specirienllc included in iho chute <rnpe of unr61
10 ea C' $ 50.00
12 ea C. $ 9.75
lu rn g„ $ 36.50
35 ra C, $ 71.20
.Sublotal
F.a'tiunticd .Sales Tax
TOTAL
Protection of Exi,(ine Floors
Attic Snick
NiehUU'rr6rnJ Labor
Dunipsirr Cost
Ruuding Cu,l
Sim,
Prefi. nlgrd C'orncr,
Trip Clnlrec,
Rrnwlal tC Di>po,al
Rc ilil•nt Flooring
Siaic N.aori;d,
Lxn•neiw Flom Prrliailuion
Turnimn• Minting
A,N ,lu, Alo,if'lmm
Sale, Tux
Carpct Clranimt
Cleu1nne/lC;lsn;_ nl R,-,thrni
Border Carpet
TLRSIS OF PA) "S IF.NT: ISuhjrcl in Cmdil Apprutall
All M Avrialn and Labor - Krt 30 0.n> Auet' Im,iir
1. Change Orders: Ane tt il: roil inclutlyd in (11, ah.nc „upo nl worl, trill rrquno a ,lened change ordol
beltwY tt urk ran hl' perli +rinccl.
2. Term of Quorr: PI'iu.., zilon are lil'm Inc .1%(, din, 1,„nl prupo..d t1mv.
3. lead Tinges: Pleaw no(r that C &A l, u nlddv in ( ruler t'aipcl will end yr cannot BF_GIN production of
ant order until t%, have ,I ,igncd Ivurha,e ardor. nr it FI ELIE - ESECUTFO v,li au9 in hO1Lr.
Note Thal normal lend limes are as fullugrs:
• Fa,t Track Carpel,. rtco ltreks pill, shippin
• Running Lilac Curprb. ,is u'reks plc, ,luppmg.
• Comoro Carpets. night wvc ks pill, ,hipping:
• Isad lino•, are appmsim;ne and do nis ,6779 lnil Idler Ihr purcha,c orJrr or lidlc- eseelnrd ranuaee i,
rrceiwd.
23 "735.75
$ 5,390.011
S
6
S
$
$
$
$
S
$
$
5
4. Fluor Preparation: Additional ILar prcpat Miun nine he rcLluned a, it reulh ill tilt uniurc,rea condition
N, Ilse tlool'. Coil, il"(wiamd a'illl thi, floor prrpai ration a ill he ncg„(ialyd on .t jnh- ol-job ha,is. Our produce
perlilrni, properly tchcn iu>(allyd on 0..ors dial no, Ill',' of DIRT. OIL. PAINT AND EXCESSIVE SIOI.STL RE.
Fl,xxs thin lea C2 InoUinn, 1 "rading) PI'cwt,l illan :.I,1 Ill\ ht4 1.000 le"i ill '4 Iltltll, trill Noe me,-( >pecificaeiuu
and trill rrquiri lurdwr runnc lime or Irtamlrnl prior Ill carpe( insrdlaeiun.
C &A rreonnnend, only tact It'rapimt or Inech;mivaI ICI nk wit h kill ';dl nun - kawr hard ad Ile
sit rs.
^.wc 2 va
'"1.10.0(1
400.00
17.300.110
6.0'6.00
'.550.00
3.5Q.50
43AOk00
4A71 00
500.(111
117.00
,Wii.0p
2.49'.00
255956.IR
11,301.59
267.257.77
-cd FL: :C :Bi,' V CPll:i,g
i CL[YLLAbO II NY
OAL-On GA i 1.31
.:b
5. Asbestos Abatement: This quote DOES NOT include zahe,los abatement. Ncidtp ClA wa u,
installers ate responsible fill the kindling. removal or abat2nrcnt Of asbesan unnamed Iluar niamial ur
adhesi%e. Further, C &A', policy is to request an Asbestos Hazard Emergency Respoust Act IAHERAI+'epal
prior to Pnxecdia with am III knir material or lhwr adhesive renim-al. C &A and its installsl, consider it the
os +ner's rc.ponsibilit� to produce this report prior to executing this axaracl.
It any chemical stripping wents such as those comrnunly used in a.hesio> abawment hale bun msal,
C &A and it, installers may require additional meosare.. be IaAcn prim, to instal fat i, in . if ;in e C &A product.
These measure, mac affect the price of this quole. Please contact C&A -1 echnied Scrcite. Dep.millew ut
300?41. 4m102 ext. 21'_9 for more details.
Please indicate Your acceptance of this pnipOSal by returning your siened purchase order. ur fully- cxctmed
contract via fax [(1706.259.263& Please oddr'es, it ni me aRentluu. Should }uu hav< any gne.liun<. Please
C,dl me at 800_241.4902.
Thank VOU fur con.idcriniz C &A Floorcocering <. A Tundus Compa m.
Sincel'civ.
C & inv.
$tracy U (itc
stuc� \\'him•
Reeiunal A:couot G "ololatur
Source One
CC: Tonyj Manske
Rohert )huldos
]6A I LCCRCrivEnwGS
%15 CI. V£LAHG H%V Y
GALrOH GA pn:21
.:P; 800 2a 1 +902
Pa,e !.:13 .r; )06'50 2639
City of Newport Beach NO. BA- 06BA -031
BUDGET AMENDMENT
2005 -06 AMOUNT: $15,113.27
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the purchase and installation of carpet at the Central Library.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
General Fund - Fund Balance
Description
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$15,113.27
Automatic
$15,113.27
Date
Dite
Date
Description
Division
Number 7019 General Fund - Capital Purchase
Account
Number C4050821 Central Library - Carpet Replacement
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
J, ' -� . ^✓O �✓ /� ice -c
Financial Approval: Administrativ ervices Director
Signed:
z- _
Administrative Appp6val: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$15,113.27
Automatic
$15,113.27
Date
Dite
Date
a-- 13-35
RECOMMENDATIONS:
1. Approve the purchase and installation of new carpet at the Central
Library in the amount of $255,113.27 pursuant to a contract with C &A
Floorcoverings to be approved by the City Attorney's Office, and authorize
the City Manager to execute the contract.
2. Stays the same.