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HomeMy WebLinkAbout12 - Sidewalk - Curb - Gutter ReplacementCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 12 December 13, 2005 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Frank Tran 949 - 644 -3311 ftran @city.newport- beach.ca.us SUBJECT: 2005 -2006 SIDEWALK, CURB AND GUTTER REPLACEMENT PROGRAM - AWARD OF CONTRACT NO. 3789 RECOMMENDATIONS: 1. Approve the plans and specifications. 2. Award Contract No. 3789 to C.S. Legacy Construction, Inc. for the Total Bid Price of $590,443.00, and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $59,044.00 to cover the cost of unforeseen work. 4. Approve a Budget Amendment appropriating $57,000.00 from the General Fund Operating Budget Account No. 3130 -8036 (Maintenance East Coast Highway) to Account No. 7013- C3140850, and appropriating $62,000 from the General Fund Operating Budget Account No. 3130 -8239 (Concrete Maintenance) to Account No. 7013- C5100020. DISCUSSION: At 10:30 a.m. on November 29, 2005 the City Clerk opened and read the following bids for this project: BIDDER Low C.S. Legacy Construction, Inc. 2 EBS, Inc. 3 Damon Construction 4 Nobest, Inc. 5 Highland Construction 6 Kalban, Inc. TOTAL BID AMOUNT $590,443.00 $664,765.00 $692,845.00 $771,550.00 $954,142.50 $1,1001,768.10 Corrected Bid Amount is $1,000,768.10 2005 -2006 Sidewalk. Curb And Gutter Replacement Program - Award of Contract No. 3789 December 13, 2005 Page: 2 The low total bid amount is 2.86 percent above the Engineer's Estimate of $574,000.00. The low bidder, C.S. Legacy Construction, Inc., possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates they have satisfactorily completed similar projects for other municipalities. This project consists of removing and reconstructing concrete sidewalk, curb and gutter in the Port streets (Buffalo Hills), ADA curb access ramps in East Bluff; East Coast Highway curb and gutter replacement from Marguerite Avenue to Hazel Drive; Balboa Peninsula Beach Walkway Replacement; and Bayside Drive Park asphalt walkway replacement. Per the contract specifications the contractor will have 60 consecutive working days to complete the work. Environmental Review: This project is categorically exempt from the provisions of CEQA per Section 15301(c), since the project consists of repairs to existing sidewalk that do not expand use of the facilities. A Notice of Exemption has been filed with the County Clerk. Public Notice: The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Affected residents and businesses will be noticed by the Contractor /City ten days and 2 days prior to starting work in their area. Geotechnical Service: In addition to the contract costs, approximately $4,513.00 in consulting geotechnical service is estimated for this project through the City's on -call contract with Harrington Geotechnical Engineering, Inc. Funding Availability: There is a $214,000.00 unencumbered balance for this project currently available in the Sidewalk Curb and Gutter fund, and the remaining $62,000.00 would be transferred from the General Fund Operating Budget (Concrete Maintenance). In addition, there is a $95,000.00 unencumbered balance for this project currently available in the PCH Relinquishment Fund and the remaining $57,000.00 would be transferred from the General Fund Operating Budget (Maintenance East Coast Highway). Upon approval of the following recommended Budget Amendment, sufficient funds are available in the following accounts for the project. 2005 -2006 Sidewalk, Curb And Gutter Replacement Program - Award of Contract No. 3789 December 13, 2005 Page: 3 Account Description Oil Spill Remediation General Fund General Fund CDBG General Fund PCH Relinquishment Prepared by: Frank Tran, P.E. Associate Civil Engineer Attachments: Project Location Map Bid Summary Budget Amendment Account Number 7295- C5100570 7015- C3170818 7013- C5100020 7161- C5100549 7013- C3140850 7254- C3140850 Amount $126,000.00 $50,000.00 $276,000.00 $50,000.00 $57,000.00 $95,000.00 Total: $654,000.00 Submitted by: l! �phen G.Badum Public Works Director Y s JOHN WAYNE AIRPORT N 2 5� CITY OF COSTA MESA m CITY OF \ VICTORIA ST _ �P IRVINE P� m !/ UPPER. 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O N N O d (V O N N N N N I N � - a n n r (/) N (lJ (lJ LL 6 y N UJ LL LL T� (/� VI LL LL LL a s Q UI UI LL LL LL LL LL a 6 LL Z 6 a W W W O O O N 0 0 0 0 O O Z E O 1� �' � � O O O N J � � O N N O a a b z F Z _ C U y - C W � � Y L C F C (D U 2 N 6 N U p L z x a m U m U a 5 _' °c E to E m y r E EQ 3 0 m C N p LL 1 a v a Y ¢ a ~ 0 L m G d p d C C m a b E U U U U a U U N a A m U o U o N a m CL b 9 m V (D h Y V V V E E V E E V tE p E L g p a m y a a y 3 y >=> m V C p w _? c C C C C C C C A a C p a C C ua o 0 0 0 0 0 0 o o o o a W J Vl d v o o y d v v m o w v m v N p� O K U U K¢ K K o K ¢ K C= R K c§ d 0 0 n N N W N W N N 6 1- (/i F N N U N N F U N V n N U N N N N F N N U L N N N Y N d= d N d >O O> O> >O O> >O 2 = m E E n E E E E c En E: E O> E E E E E E He N r K K i K K C a a a¢ r K 4: K¢ K a' K U> K K d a City of Newport Beach BUDGET AMENDMENT 2005 -06 EFFECT ON BUDGETARY FUND BALANCE: Description Increase Revenue Estimates Ix 3130 Increase Expenditure Appropriations AND Account Number Transfer Budget Appropriations SOURCE: Account Number 8239 from existing budget appropriations Division Number from additional estimated revenues General Fund - Street Account from unappropriated fund balance EXPLANATION: NO. BA- 06BA -030 AMOUNT: 3119,000.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To transfer expenditure appropriations from the operating budget to the CIP budget to provide additional funding for the East Coast Highway Curb and Gutter Repair Project, C -3789. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description Description Division Number Account Number Signed: Signed: Signed: Approval: Administrative Services Director City Manager City Council Approval: City Clerk Amount Debit Credit $57,000.00 $62,000.00 Automatic $57,000.00 $62,000.00 Date Dat Dat Date Description Division Number 3130 General Services - Field Maintenance Account Number 8036 Maintenance - E. Coast Highway Account Number 8239 Concrete Maintenance Division Number 7013 General Fund - Street Account Number C3140850 E. Coast Highway Curb & Gutter Repair Account Number C5100020 Sidewalk, Curb & Gutter Repavement Division Number Account Number Signed: Signed: Signed: Approval: Administrative Services Director City Manager City Council Approval: City Clerk Amount Debit Credit $57,000.00 $62,000.00 Automatic $57,000.00 $62,000.00 Date Dat Dat Date