HomeMy WebLinkAbout04 - Newport Shores Alley ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 4
January 23, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy
949 -644 -3330 or sluy @city.newport- beach.ca.us
SUBJECT: NEWPORT SHORES ALLEY REPLACEMENT - AWARD OF CONTRACT
NO. 3722
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3722 to Nobest Inc. for the Total Bid Price of $1,100,000.00,
and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $110,000.00 to cover the cost of unforeseen work.
DISCUSSION:
At 11:00 a.m. on January 9, 2007 the City Clerk opened and read the following bids for
this project:
TOTAL BID AMOUNT
$1,100,000.00
1,311,618.00
1,333,299.00
1,334,700.00
1,497497.00
1,516,890.00
1,582,025.00
1,610,780.00
`1,676,682.75
1,710,380.00
1,864,285.00
Corrected Bid Amount is $1,677,332.75.
BIDDER
Low
Nobest Inc.
2
AMTEK Construction
3
Hillcrest Contracting
4
Beador Construction
5
All American Asphalt
6
Damon Construction
7
KALBAN Inc.
8
Majich Bros. Inc.
9
Palomar Grading and Paving
10
SHAWNAN
11
PALP; Inc. DBA Excel Paving
TOTAL BID AMOUNT
$1,100,000.00
1,311,618.00
1,333,299.00
1,334,700.00
1,497497.00
1,516,890.00
1,582,025.00
1,610,780.00
`1,676,682.75
1,710,380.00
1,864,285.00
Corrected Bid Amount is $1,677,332.75.
Newport Shores Alley Replacement —Award of Contract No. 3722
January 23, 2007
Page: 2
The low total bid amount is 16 percent below the Engineer's Estimate of $1,310,000. The
low bidder, Nobest Inc., possesses a California State Contractors License Classification
"A" as required by the project specifications. The Contractor has previously completed
similar projects for the City in a satisfactory manner.
The work consists of removing existing asphalt alleys and constructing new concrete
alleys, adjusting utilities to grade and performing other appurtenant and incidental items
of work as required to complete the work in place. Per the Contract Specifications the
Contractor will have eighty consecutive working days to complete the work.
Environmental Review
The project was determined to be exempt from the Califomia Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice
The Notice Inviting Bids was advertised in the City's official, publication and in
construction industry publications. Affected residents and businesses will be noticed by
the contractor and City ten days and two days prior to starting work in the area.
Geotechnical, Material Testing. and Printing
In addition to the contract costs, approximately $25,000 in material testing is estimated
for this project and $2,000 for printing and other incidentals.
Assessment District Costs
On July 27, 2004, the City Council approved the formation of Assessment District No.
68 for the undergrounding of overhead utilities in the Newport Shores neighborhood.
Included in the proposed improvements was the rehabilitation of alleys in this area, with
the assessment district contributing 75% of the cost and the City contributing the
remaining 25% of the cost. In 2004, the total estimated cost for street rehabilitation was
at $700,800. The original estimate assumed that 91,800 square feet of alley area would
need to be reconstructed. Final engineering drawings determined that the project area
for alley replacement was 131,000 square feet. Work to be performed on portions of
two other alleys was added to the project scope and final drawings with costs
apportioned to the respective responsible party. Additionally, the Cost to make final
adjustments to 181 telephone and cable television utility boxes is the responsibility of the
Assessment District. As a result of these changes and current pricing, the Assessment
District share of the project is $917,979 and the City's share is $319,021. Sufficient funds
are available in the Assessment District improvement fund, designated as street
rehabilitation and construction contingency, to provide for the Assessment District's share.
Newport Shores Alley Replacement —Award of Contract No. 3722
January 23, 2007
Page: 3
Funding Availability:
There are sufficient funds available in the following account(s) for the project:
Account Description
Newport Shores Alley Replacement
AD -68 Street Rehabilitation
Proposed uses are as follows:
Vendor
Nobest Inc.
Nobest Inc.
On—call Consultant
Various
Prepared by:
tephe Luy
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Account Number Amount
7013- C5100811 $ 319,021.00
74068 -9804 $ 917,979.00
Total: $1,237,000.00
Purpose Amount
Construction Contract $1,100,000.00
Construction Contingency $ 110,000.00
Materials Testing $ 25,000.00
Printing and Incidentals $ 2,000.00
Total: $1,237,000.00
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