HomeMy WebLinkAbout09 - Police Facility Perimeter Security FenceCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
January 23, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, PE
949 - 6443328
Ida Iton @city, newport-beach.ca.us
SUBJECT: POLICE FACILITY PERIMETER SECURITY FENCE
AWARD OF CONTRACT NO. 3861
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3861 to Lightning Fence Co. for the Total Bid Price of
$387,000, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $38,700 to cover the cost of unforeseen construction
expenses.
DISCUSSION:
At 11:00 AM on January 11, 2007, .the City Clerk opened and read the following Total
Bid Prices for this project:
Bidder Total Bid Price
Low Lightning Fence Co. $387,000
2 Commercial Fence and Iron Works, Inca 394,826
3 Hams Steel Fence Co Inc. 750,000
The low Total Bid Price is 7'/2% above staffs unpublished estimate of $360,000. The low
bidder, Lightning Fence Co., possesses a State of California Fencing Specialty Contractor
C-13 License as specified in the contract documents. Lightning has satisfactorily
completed security fence projects for Encinitas and Oceanside school districts, the
cities of Whittier and Rancho Cucamonga; Caltrans; and other public agencies.
This.project will add perimeter fencing and controlled gate access around the Police and
adjacent Fire facilities restricting access by unauthorized persons. Newport Beach is one
of only a few police facilities in Orange County that does not have a perimeter security
system to restrict access to the police vehicle parking lot, employee parking lot or rear
building access points to prevent theft, damage and. unwanted confrontations. The City
received a federal grant from the Department of Homeland Security under its Urban Area
Security Initiative (UASI) program to provide majority funding for this work.
SUBJECT: Police Facility Perimeter Security Fence — Award of Contract No. 3861
January 23.2007
Page 2
This is a design -build contract. The work consists of designing, preparing and submitting
for City approval detailed shop drawings, substantiating calculations, catalogue cuts and
specifications for constructing a security fence with pedestrian and electrically- operated
vehicle gates around the perimeter of the .Police Facility and Fire Station No. 3.
Construction includes removing curbs, earth, asphalt, concrete, plant materials, irrigation
systems and obstructions from the fence alignment; coring concrete; constructing
concrete gate pads, curbs, mow strips, walkways; fabricating and installing fence,
pedestrian and vehicle gates; installing electrical power from point of connection to
electrically- operated vehicle gates; installing vehicle detection loops and other gate
control systems; restoring irrigation systems and plant materials; and site cleanup.
On January 16"' staff instructed Lightning to begin preparing shop drawings for the project
and to submit completed drawings, substantiating calculations, catalogue cuts and
specifications to the City by February 5, 2007. This pre - contract instruction was needed
in order to satisfy the UASI requirement that grant funding be used for construction no
later than February 28, 2007. In the event that the City Council does not award Contract
3861 to Lightning, staff will order Lightning to cease shop drawing preparation and
remunerate them for their costs in preparing the shop drawings.
Plans and specifications were prepared by Public Works staff. Li Lenin is to complete
work within 65 working days after January 16"', the date when it structed to begin
preparing shop drawings for the project. Onsite work is to be completed within 40
consecutive working days. Liquidated damages are $1000 per calendar day.
Environmental Review:
The project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301(a) of the CEQA Implementing Guidelines. This
exemption covers building alterations involving partitions, plumbing, electrical, etc.
Fundirm Availability:
Partial funding is available in the General Fund and the Contributions Fund. Budgeted
funds are available for award and construction contingency in the following accounts:
Account Description
General Fund
Contribution (UASI Grant)
Proposed uses are as follows:
Vendor
Lightning, Fence Co.
Lightning Fence Co.
Attachments: Bid Summary
Account Number Amount
7011- C1820919 $ 65,700
7251- C1820919 $360,000
Total $425,700
Purpose Amount
Construction Contract $387,000
Construction Contingency 38,700
Total: $425,700
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