HomeMy WebLinkAbout07 - Right Turn at Hospital RdCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
March 27, 2007.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Steve Luy
949 - 6443330 or sluy @city.newport- beach.ca.us
SUBJECT: NEWPORT BOULEVARD RIGHT -TURN LANE AT HOSPITAL ROAD -
AWARD OF CONTRACT NO. 3655
RECOMMENDATIONS:
1. Approve the drawings and specifications.
2. Approve a Budget Amendment in the amount of $339,167 from unappropriated fund
balance of the Gas Tax Fund to Account No. 7181- C5200737.
3. Award Contract No. 3655 to Hillcrest Contracting for the Total Bid Price of $788,889,
and authorize the Mayor and the City Clerk to execute the contract.
4. Establish an amount of $79,000 (10 %) to cover the cost of unforeseen work.
5. Approve geotechnical and material testing services with Harrington Geotechnical in
the amount of $16,000 per the existing On -Call Professional Services Agreement.
Approve an amount of $2,000 for printing and other associated costs.
DISCUSSION:
At 11:00 a.m. on March 13, 2007 the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low Hillcrest Contracting $786,889
2 L H Engineering Co. Inc. 871,470
3 EXCEL Paving Co. *897,886
* Corrected Bid Amount is $887,085.
Newport Boulevard Right Turn Lane at Hospital Road — Award of Contract No. 3655
March 27, 2007
Page: 2
The low total bid amount is 38% above the Engineer's Estimate of $570,000.00. The
disparity between the estimate and the actual bid price reflects the current volatility of the
native plant market due to increased demand for native plants. There is a trend toward
replanting with native species in order to satisfy the requirements of permitting agencies
and reduce irrigation demands through the use of native plants. The large number of
other currently advertised public works projects may also be a factor in higher bids as well
as the low number of bids received for the project.
Staff is researching options to reduce the landscaping costs. One option is to use a native
hydroseed mix similar to that used for the Newport Boulevard Bioswale and to minimize
cattail plantings. (Cattails are opportunistic and can be expected to establish themselves
readily.) A cost savings of $150,000 could be realized with these planting modifications.
This project has been delayed for an extended period due to the difficulty of obtaining the
permits for this project: it took over four years primarily to resolve questions involving 0.06
acres of wetlands. The Caltrans Encroachment Permit requires construction to be
completed by June 30, 2007.
The low bidder, Hillcrest Contracting, possesses a Cal'tfomia State Contractors License
Classification "A' as required by the project specifications. The Contractor has previously
completed similar projects for the City in a satisfactory manner.
This project consists of the removal of asphalt concrete pavement, base rock, curb, gutter,
sidewalk, catch basin, storm drain, manholes, soil, landscaping, irrigation, traffic signals,
signing, and striping while protecting fencing, monitoring wells, landscaping, irrigation
lines, water line, and other utilities. The contractor will then excavate and grade the
roadway and slope, install the shotcrete drainage ditch, curbs, gutters, sidewalk, catch
basins, storm drains and storm drain manholes. Also included in the scope of work is the
preparation of subgrade, placement of base rock, asphalt paving, setting utility covers to
grade, installation of landscaping, irrigation, traffic signals, traffic signal loop detectors,
traffic signing, traffic striping and markings, and other appurtenant and incidental items of
work as required to complete project.
Per the Contract Specifications the Contractor will have 45 consecutive working days to
complete the work.
Environmental Review:
On February 8, 2005, Council approved the Mitigated Negative Declaration for.this
project.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected residents and businesses will be noticed by
the Contractor with City prepared notices ten days and again two days prior to starting
work in their area.
Newport Boulevard Right Tum Lane at Hospital Road — Award of Contract No. 3655
March 27, 2007
Page: 3
Geotechnical, Material Testing and Printing Costs:
In addition to the contract costs, approximately $16,000 in material testing is estimated
for this project and $2,000 for printing and other incidentals.
Funding Availability:
There is a $544,722 unencumbered balance on this project currently available in the
Transportation and Circulation Fund. The remaining $339,167 would become
appropriated upon approval of the recommended Budget Amendment and sufficient
funds will be available in the following accounts for the project.
Account Description
Newport Blvd. Right Turn Lane
Budget Amendment
Proposed uses are as follows:
Vendor
Hillcrest Contracting
Hillcrest Contracting
Harrington Geotechnical
Various
Account Number Amount
7261- C5200737 $ 544,722.00
7181- C5200737 $ 339,167.00
Total: $883,889.00
Purpose
Construction Contract
Construction Contingency
Materials Testing
Printing and Incidentals
Total:
Amount
$786,889.00
$ 79,000.00
$ 16,000.00
$ 2,000.00
$883,889.00
Upon award of the project, staff would negotiate with the Hillcrest to delete the sedge
groundcover item and add an item for a native hydroseed mix with slope stabilization
fabric. The cattail planting item will be reduced or perhaps removed from the contract to
be performed under a separate landscaping contract.
Prepared by: Submitted
Steve Luy n tep G. Badum
Associate Civil Engineer Pub) c Works Director
Attachments: Project Location Map
Bid Summary
Budget Amendment
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City of Newport Beach
BUDGET AMENDMENT
2006 -07
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
NX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 07BA -057
AMOUNT: $339,167.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditures appropriations for the Newport Boulevard Right -tum Lane at Hospital Road.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
180 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
9010 6000
EXPENDITURE APPROPRIATIONS (3603)
Description
State Gas Tax - Fund Balance
Description
ND General Fund - Transfers In
Signed:
Signed:
Signed:
r
Approval: Administrativaorvices Director
Administrative ApproAl: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$339,167.00 "
$339,167.00
$339,167.00
$339,167.00
3- 2/ -u'
Date
�,fDA
Date
Description
Division
Number
9180
ND State Gax Tax
Account
Number
9900
Transfers Out
Division
Number
7013
Street
Account
Number
C5200737
Newport Blvd Right -tum Lane at Hospital Road
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
r
Approval: Administrativaorvices Director
Administrative ApproAl: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$339,167.00 "
$339,167.00
$339,167.00
$339,167.00
3- 2/ -u'
Date
�,fDA
Date
