HomeMy WebLinkAbout08 - Upper Bay and Harbor Area Mgmt PlanCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
April 24, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Robert Stein
949 - 644 -3322 or rstein @city.newport- beach.ca.us
SUBJECT: UPPER BAY AND HARBOR AREA MANAGEMENT PLAN —AMENDMENT
NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH LARRY PAUL
AND ASSOCIATES FOR PROJECT MANAGEMENT
RECOMMENDATION:
Approve Amendment No. 1 to the Professional Services Agreement with Larry Paul and
Associates of Newport Beach, California to provide project management services for the
Harbor Area Management Plan and coordinate integration efforts with the Newport Bay
Integrated Regional Watershed Management Plan at a not to exceed price of $30,000
and authorize the Mayor and City Clerk to execute the Agreement.
DISCUSSION:
The City was awarded a $487,000 grant in 2006 from the State of California
Department of Water Resources to prepare an Integrated Regional Watershed
Management Plan to prioritize projects and programs to accomplish Total Maximum
Daily Loads (TMDL) and beneficial use goals for the Newport Bay Watershed. For
practical reasons, this watershed plan has been split into two broad tasks. .
1. The first task is the preparation of a Harbor Area Management Plan (RAMP), a
planning document that primarily focuses on preparing a work plan to meet the
challenges confronting the City in Lower Newport Bay as well as the upper bay.
Consultant proposals have been received and a consultant will be selected shortly.
2. The second task is the preparation of a strategic plan to prioritize the problems in
the upper watershed (primarily those areas that are drained by San Diego Creek
and Santa Ana Delhi Channel). Another memorandum is before the Council
requesting an amendment to Krista Sloniouski's (Connective Issues) contract for
preparation of the Integrated Regional Watershed Management Plan (IRWMP).
Under this Council Memo, staff strongly recommends extending Larry Paul's contract to
assist the City in the coordination and management of the HAMP and the IRWMP.
Because of the many sensitive issues to be addressed and the potentially large grant
funding opportunities, a high level of coordination and cooperation with watershed
stakeholders (County, Cities, IRWD, Irvine Company, naturalists, and jurisdictional
Upper Bay and Harbor Area Management Plan — Approval of Amendment No. 1 to
Professional services Agreement with Larry Paul and Associates for Project Management
April 24, 2007
Page 2
agencies) will be required. Larry Paul will act as an adjunct manager to Public Works
and Harbor Resources carrying out the tasks of the HAMP and IRWMP.
Under the original contract with Larry Paullexecuted August 1, 2006, Mr. Paul prepared
a consultant scope of work for the HAMP and coordinated and facilitated meetings with
key watershed stakeholders (County of Orange, Regional Water Quality Control Board,
Irvine Ranch Water District, other cities and non - governmental organizations) to
determine objectives and priorities for a watershed management plan for Newport Bay.
Mr. Paul also coordinated with resource and regulatory agencies for determining grant
funding priorities for potential projects in the Newport Bay Watershed. The fee for this
work was $26,400.
The proposed amendment to Larry Paul and Associates' contract includes the following
tasks:
1. Provide project management for the HAMP including the facilitation, coordination
and oversight for the development of the HAMP elements. The HAMP elements
include: issues associated with contaminated sediments, Eelgrass capacity,
hydrodynamic modeling for sediment and water quality issues, determination of
dredging requirements for Upper and Lower Bay, assessing future sediment control
measures, providing assistance for Fish and Game Upper Bay Management Plan,
and providing information for modifying the Regional General Permit.
2. Coordinate the Proposition 50 efforts with the City's Area of Special Biological
Significance (ASBS) and Newport Coast watershed efforts.
3. Facilitate and coordinate the integrated planning efforts of the Proposition 50 upland
work with that of the Irvine Ranch Water District and County inputs.
4. Assist in the development of a preliminary prioritization list for project
implementation grants that will be available through Proposition 84.
5. Facilitate and attend meetings with stakeholders and consultants.
6. Provide monthly update reports.
Public Notice:
Not applicable.
Funding Availability:
There are sufficient funds available in the following account for the project:
Account Description Account Number Amount
Upper Bay and Harbor Area 7255- C0310929 $30,000
Management Planning
Total: $30,000
Pre are by- Submitte
Robert Ste n, to a G. Badum
Principal Civil Engineer P bl' Works Director
Attachments: Amendment No. 1
AMENDMENT NO. 1
TO
THE PROFESSIONAL SERVICES AGREEMENT
WITH LARRY PAUL AND ASSOCIATES
FOR THE
INTEGRATED REGIONAL WATERSHED MANAGEMENT PLAN
THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT, entered
into this day of , 2007, by and between the CITY OF NEWPORT
BEACH, a municipal corporation, (hereinafter referred to as "City ") and Larry Paul and
Associates, a sole proprietorship, whose address is 2967 Michelson Drive, G244,
Irvine, California, 92612 ( "Consultant "), and is made with reference to the following:
RECITALS
A. On August 1, 2006, City and Consultant entered into a Professional
Services Agreement for watershed planning services, hereinafter referred
to as "Agreement." Under the Agreement, Consultant was to be paid a
fee of $24,640 for the Newport Bay Watershed Management Project,
hereinafter referred to as `Project."
B. Pursuant to this Agreement, Consultant helped prepare a consultant
scope of work for the Harbor Area Management Plan, coordinated and
facilitated meetings with key watershed stakeholders (County, RWQCB,
IRWD, Cities and NGOs) to determine objectives and priorities for a
watershed management plan for Newport Bay, and coordinated with
resource and regulatory agencies for determining grant funding priorities
for potential projects in the Newport Bay Watershed. This Agreement is
scheduled to expire on December 31, 2007.
C. City desires to enter into this Amendment No. 1 to reflect additional
services not included in the Agreement or prior Amendments and to
extend the term of the Agreement to December 31, 2008.
D. City desires to compensate Consultant for additional professional services
needed for Project.
E. City and Consultant mutually desire to amend Agreement, hereinafter
referred to as "Amendment No. 1," as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. Consultant shall perform the services outlined in the letter dated April 12,
2007 attached hereto as "Exhibit A" and incorporated in full by this
reference. The services shall be performed on a time and materials
basis.
2. Total additional compensation to Consultant for the services performed
pursuant to this Amendment No. 1, including all reimburseable items and
subconsultant fees, shall not exceed Thirty- Thousand Dollars and
no/100 ($30,000.00).
3. The term of the Agreement shall be extended to December 31, 2008.
4. Except as expressly modified herein, all other provisions, terms, and
covenants set forth in Agreement shall remain unchanged and shall be in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on
the date first above written.
APPROVED AS TO FORM:
By:_A " C- —ff ,,
Aaron C. Harp,
Assistant City Attorney
for the City of Newport Beach
ATTEST:
By:
LaVonne Harkless,
City Clerk
Attachment: Exhibit A
CITY OF NEWPORT BEACH,
A Municipal Corporation
By:
Mayor
for the City of Newport Beach
CONSULTANT:
Larry Paul
f: lusers\pbvhsharedlagreementslfy 06- 0nLarry Paul Assc- watershed management plan -amend 1.doc
LARRY PAUL AND ASSOCIATES
WATERSHED & COASTAL PROJECT DEVELOPMENT
April 12, 2007
Mr. Robert Stein, P.E.
Public Works Department
City of Newport Beach
3300 Newport Blvd
Newport Beach, Ca 92663
Dear Bob.
I propose the following scope of work for the Prop 50 Integrated Watershed Management
Plan.
1. Provide project management for the Harbor Area Management Plan including the
facilitation, coordination and oversight for the development of the HAMP
elements. The HAMP elements include: issues associated with contaminated
sediments, Eelgrass capacity, Hydrodynamic modeling for sediment and water
quality issues, determination of dredging requirements for Upper and Lower Bay,
assessing future sediment control measures, provide assistance for Fish and Game
Upper Bay Management Plan, and provide information for modifying the
Regional General Permit.
2. Coordinate the Prop 50 efforts with the City's ASBS'and Newport Coast
watershed efforts.
3. Facilitate and coordinate the integrated planning efforts of the Prop 50 upland
work with that of the IRWD and County inputs.
4. Assist in the development of a preliminary prioritization list for project
implementation grants that will be available through Prop 84.
5. Facilitate and attend meetings with stakeholders and consultants.
6. Provide monthly update reports.
The work outlined will be performed on a time and material basis billable at the rate of
$160.00 per hour for an amount not to exceed $30,000. All work to be completed by
September 30, 2007.
Thank you for the opportunity to submit a proposal for this work.
Larry Paul
949.439.1455
larrypau Ian dassoc.com
2967 Michelson Drive G244 Irvine, CA 92612