HomeMy WebLinkAbout11 - Newport Shores Street End ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 1_
June 12, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran
949 - 644 -3315 or atran @city.newport- beach.ca.us
SUBJECT: NEWPORT SHORES STREET END IMPROVEMENTS -PHASE 2
AWARD OF CONTRACT NO. 3805
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3805 to Belaire -West Landscape, Inc. for the Total Bid Price
of $46,193.00, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $5,000.00 to cover the cost of unforeseen work.
DISCUSSION:
At 10:00 a.m. on May 24, 2007, the City Clerk opened and read the following bids for
this project:
BIDDER
Low Belaire -West Landscape, Inc.
2 America West Landscape, Inc.
3 JDC, Inc.
4 Imperial Paving Co., Inc.
TOTAL BID AMOUNT
$46,193.00
$54,991.65
$55,007.00
$80,233.00*
* Corrected Bid Amount is $77,733.00
The low total bid amount is 1.7 percent below the Engineer's Estimate of $47,000.00. The
low bidder, Belaire -West Landscape, Inc., possesses a California State Contractors
License Classification A or C -27 as required by the project specifications. Belaire -West
Landscape, Inc. has satisfactorily completed similar projects for the City and other
municipalities.
Newport Shores Street Improvement — Phase 2 — Award of Contract No. 3805
June 12, 2007
Page: 2
The work necessary for the completion of this contract consists of clearing and grubbing
to remove existing vegetation and improvements, grading, removal or import of soil,
construction of sidewalk, installing of an irrigation system and landscaping, installation
of a concrete bench, trash receptacle, and dog bag waste dispenser.
Pursuant to the Contract Specifications, the Contractor will have 30 consecutive working
days to complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15304 of the CEQA Implementation Guidelines. This
exemption covers minor alterations to land.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected residents and the adjacent Newport Shores
Community Association (NSCA) will be noticed by the Contractor /City ten days and two
days prior to starting work in the area. In addition, the project has been reviewed
several times by the NSCA Board and at their annual community meeting. Per the
Council Approved agreement executed on March 23, 2004, NSCA will be responsible
for landscape maintenance upon completion of the improvements.
Funding Availability:
There are sufficient funds available in the following account for the project:
Account Description Account Number Amount
General Fund 7028- C5100828 $ 51,193.00
Total: $ 51,193.00
Proposed uses are as follows:
Vendor Purpose Amount
Belaire -West Landscape, Inc. Construction Contract $ 46,193.00
Belaire -West Landscape, Inc. Construction Contingency $ 5,000.00
Total: $ 51,193.00
Prepared by: Submitted by:
And ran egg n G. Badum
A ociate Civil Engineer Pufilic Works Director
Attachments: Project Location Map
Bid Summary
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