HomeMy WebLinkAbout10 - Santa Ana Heights Fire Station & Fire Training FacilityCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
September 25, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum
949 -644 -3311 or sbadum @city.newport- beach.ca.us
SUBJECT: SANTA ANA HEIGHTS FIRE STATION AND FIRE TRAINING FACILITY
— AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
WITH LEIGHTON CONSULTING, INC.
RECOMMENDATION:
Approve Amendment No. 1 to Professional Services Agreement with Leighton
Consulting, Inc. for a not to exceed amount of $21,549 and authorize the Mayor and
City Clerk to execute the Amendment.
DISCUSSION:
On May 9, 2006, the City Council approved a construction contract with Bernard
Brothers for the Santa Ana Heights Fire Station. On August 8, 2006 the City Council
approved a Professional Services Agreement with Leighton Consulting, Inc. for $56,598
to provide. special inspection and material testing services for this project. To meet
current Building code requirements supplemental inspections and testing were needed
to complete the project. The bulk of the increase includes special masonry inspection
which was more than originally anticipated to complete the project.
On August 24, 2007, Leighton Consulting submitted a request to amend its scope and
fees in an amount not to exceed $21,549 to perform the additional inspection and
testing services. Since the increase in fees is more than 25 percent of the original
contract amount, City Council approval is required pursuant Council Policy F -14. Staff
concurs that the fee of $21,549 is appropriate for the additional tasks and recommends
that City-Council approve the Amendment.
Environmental Review:
The Santa. Ana Heights Fire Station is categorically exempt from the provisions of
CEQA per Section 15332, Class 32,- pertaining to urban infill development projects. A
Santa Ana Heights Fire Station and Training Facility - Amendment No. 1 to
Professional Services Agreement with Leighton Consulting, Inc.
September 25, 2007
Page 2
Notice of Exemption was filed with the County Clerk and posted on February 24, 2006,
for thirty days.
FUNDING AVAILABILITY:
Sufficient funds remain in the following account to reimburse Leighton Consulting for
the additional services proposed in Amendment No. 1:
Account Description Account Number Amount
SAH Fire Station and Training Facility 7456- C2320669 $21,549
Total: $21,549
Prepared and submitted by:
Ni G. Badum
Works Director
Attachment: Amendment No. 1
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
WITH LEIGHTON CONSULTING, INC.
FOR SANTA ANA HEIGHTS FIRE STATION AND FIRE TRAINING FACILITY
- THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT, entered
into this day of 2007, by and between the CITY OF
NEWPORT BEACH, a municipal corporation, (hereinafter referred to as "City ") and
LEIGHTON CONSULTING, INC., a California corporation whose address is 17781
Cowan, Irvine, California, 92614 -6009 ( "Consultant'), and is made with reference to
the following:
RECITALS
A. On August 8, 2006, CITY and CONSULTANT entered into a Professional
Services Agreement, hereinafter referred to as "Agreement", for
construction materials testing and special inspection services for
theNewport Coast Community Center and Santa Ana Heights Fire Station
and Training Facility. This Agreement is scheduled to expire on December
31, 2007.
B. City desires to enter into this Amendment No. 1 to reflect additional
services not included in the Agreement.
C. City desires to compensate Consultant for additional professional services
to be conducted for the Santa Ana Height Fire Station and Training
Facility, hereinafter referred to as "Project ".
D. City and Consultant mutually desire to amend Agreement, hereinafter
referred to as Amendment No. 1, as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. Consultant shall be compensated for services performed pursuant to this
Amendment No.1 according to "Exhibit A" dated August 24, 2007 attached
hereto.
2. Total additional compensation to Consultant for services performed
pursuant to this Amendment No. 1 for all work performed in accordance
with this Amendment, including all reimburseable items and subconsultant
fees, shall not exceed Twenty One Thousand, Five Hundred Forty Nine
and no 1100 Dollars ($21,549.00).
3. Except as expressly modified herein, all other provisions, terms, and
covenants set forth in Agreement shall remain unchanged and shall be in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on
the date first above written. -
APP OVED AS TO FORM:
, C, ( ,
City Attorney
for the City of Newport Beach
ATTEST:
M
LaVonne Harkless,
City Clerk
CITY OF NEWPORT BEACH,
A Municipal Corporation
By:
Mayor
for the City of Newport Beach
CONSULTANT:
LIM
Print
0
(Corporate Officer)
(Financial Officer)
Print Name:
Attachments: Exhibit A — Scope of Services and Billing Rates
f: 5userslpbwlsharedlagreements5fy 07.084eighton -sah fire station- amend -1.doc
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4
Leighton Consulting, Inc.
A LEIGHTON GROUP COMPANY
Client: City of Newport Beach Date:
Public Works Department Contract No.:
3300 Newport Blvd. Project Name:
Newport Beach, CA 92658
Attention: Mr. Lloyd Dalton Project No.
08/24/1007
3626
Santa Ana Heights Fire Station & Fire Training Facility
601526001
SUPPLEMENTAL WORK AUTHORIZATION
The following work has been requested and performed through June 6, 2007:
Special Inspection Reinforced Concrete
Special Inspection Reinforced Concrete - .Overtime
Special Inspection Reinforced Concrete - Double -time
Concrete Technician Field (ACI)
Concrete Technician Field (ACI) - Overtime
Concrete Technician Field (ACI) - Double -time
Special Inspection Masonry
Special Inspection Structural Steel/Welding & Bolting
Concrete Cylinders
Mortar Cylinders (2 °X4 °)
Pick -up and Delivery
Administration/Secretarial Time
The following is an estimate of work needed to complete the project
Review of files for final letter of affidavit (min 2 hours)
Project Management
Previously Authorized Budget:
Total Outstanding Supplemental Requests:
Subtotal:
Additional Budget Requested (A +B):
Revised Budget Total:
Quantity
Rate
Total
32.0 hours
$76.00
$2,432.00
3.0 hours
$114.00
$342.00
1.0 hours
$152.00
$152.00
24.0 hours
$76.00
$1,824.00
6.0 hours
$114.00
$684.00
2.0 hours
$152.00
$304.00
140.Ohours
$76.00
$10,640.00
8.0 hours
$76.00
$608.00
138 each
$23.00
$3,174.00
9 each
$23.00
$207.00
6 each
$50.00
$306.00
6 hours
$68.00
$408.00
TOTAL A =
$21,075.00
Quantity
Rate
Total
2.0 Hours
$137.00
$274.00
2.0 Hours
$100.00
$200.00
TOTAL B =
$474.00
$57,598.00
$0.00
$57,598.00
$21,549.00
$79,147.00
The additional work is subject to the terms and conditions of the original agreement and the revised total budget listed above is
authorized.
Signature of Authorized Agent of Client Date
Namerritie
Please sign and return this form to the address above.
Signature of Authorized Agent of Date
Leighton Consulting, Inc
Michael W. Olenik/Proiect Manaqer
NamelTtie
17781 Cowan ■ Irvine, CA 926146009
949.253.5922 ■ Fax 949.263.8843 ■www.leightonconsulting.com