HomeMy WebLinkAbout06 - Newport Heights Traffic Calming ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
October 23, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Antony Brine
949 - 644 -3329 or tbrine @city.newport - beach.ca.us
SUBJECT: NEWPORT HEIGHTS TRAFFIC CALMING IMPROVEMENTS—
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3937
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On June 26, 2007, the City Council authorized the award of the Newport Heights Traffic
Calming Improvements contract to Hillcrest Contracting, Inc. The contract provided for
the construction of medians, traffic chokers, and curb extensions on Cliff Drive and 15"'
Street. The contract has been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $107,060.00
Actual amount of bid items constructed: $130,875.50
Total amount of change orders: $12,790.00
Final contract cost: $143,665.50
The increase in the amount of actual bid items constructed over the original bid amount
resulted from the need to install additional concrete curb, pattern stamped concrete,
and traffic signs. During construction, the Newport Heights Community Association
requested color to be added to the pattern stamped concrete in the medians. Staff
approved the work and issued a change order to the contractor. A second change
Newport Heights Traffic Calming - Completion and Acceptance of Contract No. 3937
October 23, 2007
Page 2
order was issued for an additional handicapped access ramp, replacement of additional
sidewalk, and adjustment of a manhole to grade. The final overall construction cost
including change orders was 11.9 percent over the original bid amount.
Environmental Review:
The project was exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Implementation Guidelines when the project was
authorized by the City Council. This exemption covers the repair, maintenance and
minor alteration of existing public facilities with negligible expansion.
Project Funding:
In addition to the primary construction contract, this project involved the following
additional expenses:
Expense
Construction
Design Services
Construction Inspection
Vendor
Hillcrest Contracting, Inc.
Katz Okitsu & Associates
Contract Inspector
Total Project Costs
Funds for the project were expended from the following account:
r-IT, IT-TIT
$143,665.50
14,474.76
611.50
$158,751.76
Account Description Account Number Amount
Gas Tax 7181- C5200407 $158,751.76
Total $158,751.76
All work was completed by the scheduled completion date of September 13, 2007.
Prepared by:
Antony Brine
City Traffic Engineer
Submitted by:.
rks Director