HomeMy WebLinkAbout3/5/2013 - PB&R Commission This Parks, Beaches & Recreation Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the
Parks, Beaches & Recreation Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the
public be allowed to comment on agenda items before the Parks, Beaches & Recreation Commission and items not on the agenda but are within
the subject matter jurisdiction of the Parks, Beaches & Recreation Commission. The Parks, Beaches & Recreation Commission may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to
accommodate you in every reasonable manner. If requested, this agenda will be made available in appropriate alternative formats to persons
with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and
regulations adopted in implementation thereof. Please contact the Parks, Beaches & Recreation Commission Secretary at least forty-eight (48)
hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3151 or
recreation@newportbeachca.gov.
CITY OF NEWPORT BEACH
PARKS, BEACHES & RECREATION AGENDA
CITY COUNCIL CHAMBERS – 3300 NEWPORT BOULEVARD
TUESDAY, March 5, 2013– 6PM
PB&R Commission Members: Staff Members:
Kathy Hamilton, Chair
Tom Anderson, Vice Chair
Ron Cole
Roy Englebrecht Phillip Lugar
Marie Marston
Jack Tingley
Laura Detweiler, Recreation & Senior Services Director
Mark Harmon, Municipal Operations Director
Sean Levin, Recreation Superintendent
Teri Craig, Administrative Assistant
1) CALL MEETING OF THE PARKS BEACHES AND RECREATION COMMISSION TO ORDER
2) ROLL CALL
3) NOTICE TO THE PUBLIC
Public comments are invited on agenda items generally considered to be within the subject matter
jurisdiction of the PB&R Commission. The City provides a yellow sign-in card to assist in the preparation
of the minutes. The completion of the card is not required in order to address the PB&R Commission.
Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to
state your name for the record. The PB&R Commission has the discretion to extend or shorten the
speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally
to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
4) CONSENT CALENDAR
All matters listed under Consent Calendar 4A-4E are considered by the PB&R Commission to be
routine and will all be enacted by one motion in the form listed below. The Commission Members have
received detailed staff reports on each of the items recommending approval and there will be no
separate discussion of these items prior to the time the Commission votes on the motion unless
members of the Commission, staff, or the public request a specific item to be discussed and/or removed
from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent
Calendar item should come forward to the lectern upon invitation by the Chair.
A. Minutes of the February 5, 2013 regular meeting.
Recommendation: Waive reading of subject minutes, approve and order filed.
B. Parks & Operations Division Activity Report.
Recommendation: Receive/file monthly Activity Report for activities and upcoming projects.
C. Recreation & Seniors Services Activity Report.
Recommendation: Receive/file monthly Activity Report for activities and upcoming projects.
D. Bench Donation
Recommendation: Approve bench donation from Michell Marshall to be located on 8th Street and bay
front.
E. Additional Street Tree Designation
Recommendation: Approve an additional street tree designation on Groves Bike Trail
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5) CURRENT / NEW BUSINESS – Staff Report
A. Lower Castaways — A Discussion on the Future of this City Owned Property
Recommendation: Receive & file.
B. Tree Donation Request Recommendation: Consider donation from Melissa Belanger of one Hong Kong Orchid tree to be
planted at Cliff Drive Park.
C. Special Tree Removal – Groves Bike Trail (oral report)
Recommendation: Receive an update on the removal of the 54 Blue Gum Eucalyptus trees on the
Grove Bike Trail.
6) PARKS, BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS,
UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE
AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
7) PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the
subject matter jurisdiction of the PB&R Commission. Speakers must limit comments to three
(3) minutes. Before speaking, we invite, but do not require, you to state your name for the
record. The PB&R Commission has the discretion to extend or shorten the speakers’ time limit
on non-agenda items, provided the time limit adjustment is applied equally to all speakers.
8) ADJOURNMENT
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
Regular Meeting Minutes
February 5, 2013 – 6pm
1. CALL MEETING TO ORDER – 6:00 pm
2. ROLL CALL
Present: Kathy Hamilton, Chair
Tom Anderson, Vice Chair
Ron Cole
Roy Englebrecht
Phillip Lugar
Marie Marston
Jack Tingley
Staff: Laura Detweiler, Recreation and Senior Services Director
Mark Harmon, Municipal Operations Director
Sean Levin, Recreation Superintendent
Teri Craig, Administrative Assistant
3. PRESENTATION OF PRESIDENTIAL VOLUNTEER AWARD – EVAN DEBOUB
Director Detweiler introduced Recreation Manager Cates to provide the presentation.
Manager Cates introduced Evan Deboub and presented him with the Presidential Volunteer
Award. She reported on his volunteer efforts which resulted in the award by the
Corporation for National and Community Service. Along with a certificate, he was presented
with a gold Presidential Seal pin.
4. PRESENTATION TO CITY OF NEWPORT BEACH FLAG FOOTBALL CHAMPIONS
Director Detweiler thanked staff for running the best flag football league in the State and
acknowledged each in recognition of their work and efforts. She thanked parents and family
members for their support as well. She introduced Recreation Supervisor Scott Williamson
to present the Newport Beach Flag Football League teams, participants, and achievements
and thanked the parents for their support. He presented the participants with a certificate.
5 NOTICE TO THE PUBLIC
6. CONSENT CALENDAR
Jim Mosher commented on Item 6B and referenced the number of trees planted for the months
of November and December noting a net loss of 19 trees per month. He referenced items
underway and in the planning phases and reported that some have been reviewed and approved
by other groups. He listed other projects for which no detailed information has been provided
and referenced written comments submitted separately. He addressed removal of the trees in
the bike trails and felt that the project requires a Coastal Development permit.
A. Minutes of the December 4, 2012 regular meeting.
Recommendation: Waive reading of subject minutes, approve and order filed.
Parks, Beaches & Recreation Commission
February 5, 2013
Page 2
B. Parks & Operations Division Activity Report.
Recommendation: Receive/file monthly Activity Report for activities and upcoming
projects.
C. Recreation & Seniors Services Activity Report.
Recommendation: Receive/file monthly Activity Report for activities and upcoming
projects.
Motion by Commissioner Lugar, seconded by Commissioner Marston to approve the
Consent Calendar 6A – 6C. Motion carried by acclamation.
7. CURRENT BUSINESS – Staff Report
A. Appeal for Tree Removal at 214 Heliotrope Avenue
Recommendation: Deny appeal of Franklin Vranicar to retain one City Aleppo Pine
parkway street tree located at 214 Heliotrope Avenue.
Director Harmon reported that subject tree is not designated as a special tree and that staff
recommended that it be removed because of evidence of severe root pruning due to existing
infrastructure, pending danger of failure and the fact that it is an old tree. He addressed
Council Policy G-1 which allows residents to appeal staff decisions. He reported that staff
had met with Mr. and Mrs. Vranicar reporting their findings to them but they still wanted
the tree to be retained. Director Harmon reported that when City arborists make a finding
that these older trees could be in danger of failure, it is important to remove them for safety
reasons. He reported that the tree will be replaced and that staff will be happy to work with
the homeowners on its replacement. Director Harmon added that this is the only Aleppo
Pine tree on Heliotrope.
Discussion ensued regarding specific areas of possible tree failure, replacement types,
providing residents with choices regarding replacement trees as the City's tree-replacement
policy is implemented.
Chair Hamilton opened the public discussion
Mrs. Vranicar presented background on the tree and other trees on the street that have been
replaced. She stated that this tree is well-balanced and has more trunk area that foliage area;
and that the City's tree-trimming efforts have helped but that the tree has not been trimmed
in the last five years.
Director Harmon stated that the tree-trimming cycle is every three years that that you can
tell by the canopy size that it has been maintained.
Mrs. Vranicar stated that if the tree is kept trimmed, it prevents the roots from growing too
and asked that the Commission consider her appeal to retain the tree. She stated that if the
tree is replaced that a palm would be preferred.
Chair Hamilton opened the public discussion
Discussion followed root pruning conducted on the tree and related safety concerns.
Motion by Commissioner Lugar, seconded by Commissioner Marston to deny appeal of
Franklin Vranicar to retain one City Aleppo Pine parkway street tree located at 214 Heliotrope Avenue.
Motion carried by acclamation.
Parks, Beaches & Recreation Commission
February 5, 2013
Page 3
8. PARKS, BEACHES & RECREATION COMMISSION/STAFF ANNOUNCEMENTS,
UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A
FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-
DISCUSSION ITEM)
Commissioner Anderson reported that he and Commissioner Englebrecht are the Sports
Commission liaisons and had met some youth sports groups and reported that they would like
the Commission to consider field maintenance as part of the adult leagues fees as well since they
use the fields as much or more than youth leagues and possibly provide more damage.
Discussion followed regarding the steps needed to require adult leagues to increase their
assessment and it was noted that the burden of field maintenance seems disproportionate as
adult players tend to do more damage to the fields than kids.
Director Detweiler reported that the item can be placed on a future agenda for discussion and
consideration by the Commission. She stated that she would need to check if the issue would
need subsequent Council approval.
Director Detweiler provided an update on the status of the Civic Center noting that the project is
moving along well. She reported that the expected moving date is around the end of March and
that the grand opening celebration is scheduled for Saturday, May 4, 2013 at 10:00am. She
reported that the Commission would meet in the in the new chambers in April.
Director Detweiler went on to report that staff is continues to work on obtaining Coastal
Commission permits for Sunset Ridge and Marina Parks and that staff is already planning
summer programs. The spring brochure would be mailed at the end of February and the
Summer Special brochure would be published soon after.
Director Harmon stated that staff had received many calls of concern regarding the removal of
the pine trees on the northeast corner of Jamboree and Coast Highway. He stated that this
property is actually on on private property and that this reforestation is part of the HOA plan.
Commissioner Englebrecht expressed appreciation for Mr. Mosher's written comments and
stated that besides the Planning Commission that the PB&R Commission is one of the most
important commissions in the City. He expressed concerns that the Commission's duties and
powers are being taken away, disregarded or marginalized. He noted that the Council has
established CAPs for landscaping and accepting park donations, which he felt, is under the
Commission's privy. He wondered how initiatives such as bicycle, infrastructure, tidelands and
beach management go forward without any input from the Commission.
Commissioner Englebrecht addressed ten projects that should have been brought before the
Commission for review before Council consideration, but none of which were. He wondered if
the Commission is wasting its time.
Director Detweiler stated that the Commission is serving a good purpose and that it has dealt
with many complicated topics that needed their vetting. She stated that the Council values the
Commission and has sent many issues to them for their review; an indication of their value.
Parks, Beaches & Recreation Commission
February 5, 2013
Page 4
Discussion followed regarding the Citizen Advisory Panels (CAP) that are appointed by Council
Members within their jurisdiction to review plans for landscaping and talk about park
donations. It was noted that a sub-committee has been assigned to work on landscaping on
public rights-of-way in conjunction with the Public Works Department.
Commissioner Englebrecht listed some of the projects within the report and wondered if any are
within the Commission's purview for recommendations to Council.
Director Harmon reported that most of the projects discussed were approved through the
budget process (CIP) through the Public Works Department. Staff's intention to list projects in
which they are involved in their staff report is to apprise the Commission of some of the activities
performed by staff.
Members of the Commission were encouraged to express their feelings and thoughts to Council
via email.
Discussion followed regarding it would be appropriate to address Council as an individual or as a
Member of the Commission. It was noted that it would be appropriate as an individual, not
representing the Commission.
9. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Mr. Vranicar that when he moved into his home on Heliotrope Avenue that it had many pine
trees but had become sickly. He stated that nothing was done to reforest the area until a
committee was formed by Council that dealt with the issue. He reported that he will work with
staff in reforesting efforts.
Jim Mosher expressed his appreciation to Commissioner Englebrecht for considering his
comments. He stressed that the duties and responsibilities placed on the Commission do not
come from the City Council, but rather from the Charter. He stated that the Commission should
not act as an advisory only when requested by Council, but at all times. He felt that citizens do
not want Council to act without the advice of the PB&R Commission and suggested that the
Commission consider placing the matter on a future agenda to present to Council as a unified
voice rather than individually.
Letty Giang with ABC Surf announced a beach clean-up on March 2 and March 23, 2013 from
10am – noon, from 22nd Street to 36th Street where 20 to 80 volunteers will participate. She
reported that she will supply all of the equipment necessary and expressed a willingness to work
with the City, the Commission and staff. She hoped that staff will work with her in producing
the event correctly.
Director Harmon stated that he will have staff contact her to discuss logistics.
10. ADJOURNMENT -7:14pm
Parks, Beaches & Recreation Commission
February 5, 2013
Page 5
Submitted by: ________
Teri Craig, Admin Assistant
Recreation Services
Monthly Activities Report
To: Parks, Beaches & Recreation Commission
From: Sean Levin, Recreation Superintendent
Re: Recreation Division Monthly Activities Report
TEEN VOLUNTEER RECOGNIZED
The PB&R Commission presented Evan Deboub the
President’s Volunteer Service Award certificate and
gold pin from the Corporation for National and
Community Service and signed by President Obama
for volunteering over 250 hours in our programs over
a 12 month period.
Evan began volunteering with our Teen Leader
program four years ago, when he was a freshman at
St. Margaret’s High School. He was too young for a
real job, but wanted to do something that would make
a difference for children. He spent the next three
years volunteering at Summer Day Camp and Active
Kids programs. His consistency and obvious affinity
for working with children earned him a position as
Recreation Leader last May. Since then he has worked
Summer Day Camp, coached Flag Football, and is
currently working at Active Kids.
GYMNASTICS ARRIVES IN WEST
NEWPORT
The West Newport Community Center has a brand new gymnastics room and will offer a variety of programs
this spring. The newly converted room features brand new equipment including; tumbling mats, balance
beam, and uneven bars. Classes are for children ranging in ages from 9 months to 13 years. It’s a great location
for beginners to intermediate gymnasts and features a waiting room for parents.
Item 4C
March 5, 2013
2
PARK PATROL IN ACTION
On January 20 at about 4pm, Park Patrol Officer John Cataldo was on patrol at CDM Main Beach where he noticed
heavy black smoke that appeared to be coming from a nearby home. John got in his vehicle and drove to the home at
212 Larkspur Ave.
When John arrived he found the rear patio of the home on fire, John quickly called NBPD Dispatch, checked the
home to see if there was anyone inside, then removed his Park Patrol fire extinguisher from his vehicle and put out
the fire. NBPD and Fire arrived and found that the fire started from a cigarette that was still lit and had been
discarded in a trash can.
Soon after, the owner of the home showed up. Due to John’s quick thinking and actions, no one was hurt and there
was minimal damage to the home. The homeowner was very appreciative for his actions to save her home.
John should be commended for his quick thinking and actions that saved this home from further damage.
On February 18, Park Patrol Officer DJ Ferris was on patrol near the Newport Pier. DJ was flagged down by several
members of the public reporting that a woman was being assaulted by a man on the sidewalk near Blackies.
DJ could hear the woman screaming for help and upon arriving to the scene saw a woman with two children being
held and verbally abused by a man. DJ heard the call being dispatched over his radio to the Police Department and
knew officers were in route.
DJ approached the scene, maintaining a safe distance from the man. DJ advised the man to let go of the woman and
stand against the wall, the man complied. Shortly after, numerous Police Officers arrived on scene and took over the
situation.
The woman was thankful for DJ’s quick actions to stop this assault.
PLAYGROUND MAINTENANCE IMPROVEMENT
In an effort to more efficiently clean and disinfect the 32 tot lots throughout the City;
staff has begun to use a new tool, the WYSIWASH. The WYSIWASH connects to a
water hose mixing it with chlorine that will clean and disinfect the play surfaces.
Each chlorine tablet lasts for three hours and will clean approximately 10 tot lots.
SPRING INTO FUN
Spring is around the corner and new programs will be blooming around
Newport Beach! Lots of new classes to look for this season, including Hot
Hula Fitness! Hot Hula Fitness is a cardio based Polynesian dance class that
is inspired by dances and music of the Pacific Islands.
For the adult that has wanted to learn the basics, we are now offering Lyrical
Dance. This ballet and jazz fusion class will teach technique, placement, and stretching.
More NEW classes for the spring include: Body Glove Beach & Ocean Safety class, Chinese Chess & Language
Adventure, Mommy & Me Gymnastics, and Friday Night Pizza & Painting.
Registration for spring classes and Spring Break Camps began February 28!
SUMMER 2013 CAMP PREVIEW
The 6th Annual Camp Newport Expo was held March 3, 2013 at the Newport-Mesa Spirit Run, located at
Fashion Island. This was a great opportunity to get a sneak peek at the cool camps that will be offered this
summer and to meet the instructors. Skatedogs hosted a skateboarding demonstration; there were giveaways,
games, and a rock climbing wall. Summer camp registration began March 1. Take advantage of the early bird
discount by registering for summer camps by May 7.
3
COLLEGE INTERN
Recreation is pleased to welcome our new intern, Edgar Aldana. Edgar is in his final
semester at Cal State Long Beach where he will receive his degree from the
Recreation & Leisure Studies Department with emphasis on municipal recreation.
Edgar’s intern assignment is to prepare the department for the implementation of
AB 2404: Gender Equity in Youth Sports which will become law effective January
2015 by gathering gender-specific statistical information on the fields and sports
facilities, sports classes, camps and other Newport Beach sports groups. According
to the 2010 census, the City’s ratio of boys to girls is close to 50:50, so we should be
reflecting approximately the same ratio in all of the City’s sports offerings. After the
data is collected, Edgar will write a report outlining his findings and
recommendations. He will also assist with our move to the new Civic Center and
with various recreational events during the spring.
In addition to amassing 400 hours for his internship, Edgar is also employed by the Los Angeles Unified
School District as a leader in their “LA’s Best” afterschool program with over 22,000 children in the program
citywide. Edgar works at 28th Street Elementary School with 160 children. In his off time, Edgar officiates
youth soccer, plays softball, hangs out with his friends, and is an avid movie/theater/live music fan.
PARK PATROL
Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number
of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting,
these monthly summaries will be two months behind (i.e. in June you will receive April summary). During the
month of January, Park Patrol had the following number of contacts:
1. Requested Calls
44 with Youth Sports Groups
22 Field related issues/checks
4 Park/Picnic/reservation issues/checks
75 Community Center issues/checks
51 Playground checks
35 other
2. Public Contacts
131 education
4 alcohol
113 dog related
40 smoking
50 parking
7 safety
4 assisted police department NOV Written Warnings Issued – 2; 1 for washing car in parking lot; 1 for abandoned property at park
Citations Issued – 1 for not picking up after dog
FACILITY RENTALS & SPECIAL EVENT PERMITS
During the period of Jan 16, 2013 – Feb 15, 2013 there were:
6 Picnic/Park Area Rentals
6 Room Rentals
7 Field Rentals
12 Gym Rentals
As of February 15, 2013, there were 38 Special Event Permits processed and issued for the year.
Those events of note for this period are:
1/1 Marine Foundation Beach Challenge: Newport Dunes, January 18, 2013 - Attendance: 800
NSSA Surf Contest: 54th Street, February 2, 2013 - Attendance: 100
4
Senior Services
Monthly Activities Report
To: Parks, Beaches & Recreation Commission
From: Celeste Jardine-Haug, Senior Services Manager
Re: Senior Services Division Monthly Activities Report
OASIS SENIOR CENTER
The Center received a great letter of appreciation for a ballet class that is offered at OASIS:
Here is my story about dance.... My father (who unfortunately died when I was 13) loved dance and as a
young man was a dancer himself. I think that my parents believed that I did not have the patience for
ballet as a youngster and so I just took some modern dance classes. I always regretted not having the
chance and when I was in my 40's I took my first adult ballet class. I did that for a few years and then
moved to Michigan. The only class that I could find was a bit too advanced for me but I struggled through
for another 2 years and then moved to SF. For the next 11 years I did not dance because of a bad back
and inability to find an adult class that I could tackle. You have been my saving grace because I never
thought that in my 60's that I would ever find another class where I could possibly keep up and not feel
intimidated. I am my own worst enemy as far as ability... I know that I have my limitations (back and
feet problems) but this class has allowed me to fulfill some of my dreams and express myself thru
movement! I eagerly look forward to every class and your patience and caring is really a gift to all us!!!!
Well, I have run on long enough ... Hope I don't sound too melodramatic!
Many many thanks from all of us!
Mimi Mathaisel
So You’re Seventy…So What? - On Feb 20, OASIS welcomed local author Maralys Wills to share insights
from her book about how the decade from seventy to eighty can be one of the happiest of your life. Maralys
discussed how to make these years as much fun as those in the past and what can be done to make 70 seem
like…well, just a very good beginning?
Dance Lessons - Three high school seniors from Sage Hill School will be teaching their final dance lesson
to our seniors on March 13 at 1pm. This month’s lesson will focus on music of the 50’s and 60’s. Previous
lessons have focused on the Cha Cha and Broadway style music.
Transportation - We have been interviewing for a full-time driver for and hope to make an offer soon. We
hope to get a new driver out on the road in the next two weeks. Our other drivers have done a fantastic job
in picking up the extra load. Our program accommodates approximately 1250 rides a months for seniors
in Newport Beach.
FACILITY RENTALS
During the period of Jan 16, 2013 – Feb 15, 2013 there were:
1 rental of the Event Center
5 rentals of classrooms
5
Janaury 2013 OASIS UTILIZATION REPORT
PARTICIPANTS ATTENDING15,970CUSTOMERS
RECREATIONAL CLASSES3,453CUSTOMERS
FITNESS CENTER6,567CUSTOMERS
PERSONALIZED SERVICES PROVIDED2,414CUSTOMERS
Includes:
Blood Pressure 21 Medical Equipment Rentals 55
Counseling-persons 40 Rental Inquiries 7
Eldercare 8 Rentals (Paid)28
Employment 20 Senior Assessment(hrs)35
HICAP 5 Telephone Reassurance 225
Housing counseling 35 Visual Screening 0
Information and Referral 1925 Taxes (Seasonal)0
Legal Assistance 10
SENIORS RECEIVING TRANSPORTATION SERVICES 1,009RIDERS
Care-A-Van/Shuttle
CUSTOMERS RECEIVING NOON MEALS @ THE CENTE 1,830CUSTOMERS
*includes meals on wheels
VOLUNTEER SERVICES PROVIDED AT THE CENTER 1,025HOURS
Includes:Kitchen & Home Delivered Meals (*equiv. to 9 full-time employees)
Front OfficeTravel Office
Gift ShopLibrary
InstructorsPresident
Treasurer Vice President
BookkeeperTaxes
PARTICIPANTS IN FRIENDS OF OASIS TRAVEL 137CUSTOMERS
Day Trips Long Trips
Pala Casino 54
Reagan Library 36
JPL Lab 47
SPECIAL EVENTS/SCREENINGS/LECTURES 560PERSONS
Trail Trekkies 15Road Scholar30
OASIS Golfers78
Computer Friends52
Let's Go Trippin'40
Big Band Seminar65
Sage Hill Dance Workshop40
Movie "The Best Exotic
Marigold Hotel"130
Wine and Cheese Social110
Lower Castaways
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