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HomeMy WebLinkAbout7/2/2013 - PB&R Commission This Parks, Beaches & Recreation Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Parks, Beaches & Recreation Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Parks, Beaches & Recreation Commission and items not on the agenda but are within the subject matter jurisdiction of the Parks, Beaches & Recreation Commission. The Parks, Beaches & Recreation Commission may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to accommodate you in every reasonable manner. If requested, this agenda will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Please contact the Parks, Beaches & Recreation Commission Secretary at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3151 or recreation@newportbeachca.gov. CITY OF NEWPORT BEACH PARKS, BEACHES & RECREATION AGENDA CITY COUNCIL CHAMBERS @ NEW CIVIC CENTER 100 Civic Center Drive TUESDAY, July 2, 2013– 6PM PB&R Commission Members: Staff Members: Kathy Hamilton, Chair Tom Anderson, Vice Chair Ron Cole Roy Englebrecht Walter Howald Marie Marston Jack Tingley Laura Detweiler, Recreation & Senior Services Director Mark Harmon, Municipal Operations Director Sean Levin, Recreation Superintendent Teri Craig, Administrative Assistant 1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION COMMISSION TO ORDER 2) ROLL CALL 3) NOTICE TO THE PUBLIC Public comments are invited on agenda items generally considered to be within the subject matter jurisdiction of the PB&R Commission. The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the PB&R Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The PB&R Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. 4) PRESENTATION TO OUTGOING COMMISSIONER PHIL LUGAR 5) ELECTION OF OFFICERS  Chair  Vice Chair 6) CONSENT CALENDAR All matters listed under Consent Calendar 6A-6E are considered by the PB&R Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A. Minutes of the May 7, 2013 regular meeting. Recommendation: Waive reading of subject minutes, approve and order filed. B. Parks & Operations Division Activity Report. Recommendation: Receive/file monthly Activity Report for activities and upcoming projects. C. Recreation & Seniors Services Activity Report. Recommendation: Receive/file monthly Activity Report for activities and upcoming projects. 2 Page 2 D. Reforestation Request Recommendation: Approve reforestation request of John Byers & Monica Mazur to replace one City Chinese Elm and one City Rusty Leaf Fig trees located at 518 Signal Road. E. Reforestation Request Recommendation: Approve reforestation request of residents from Cliff Drive Park and Santa Ana Avenue to replace two City Sugar Gum trees within Cliff Drive Park. 7) CURRENT / NEW BUSINESS – Staff Report A. Special Tree Removal Appeal — 248 Poppy Avenue Recommendation: Deny appeal to remove a City Special tree – Neighborhood tree from Al Ross at 248 Poppy Avenue. B. Special Tree Removal Recommendation: Consider removal of a Special City Tree — Neighborhood tree at 300 Poppy Avenue C. Special Tree Removal Recommendation: Consider removal of a Special City Tree — Neighborhood tree at 1732 Candlestick Lane. 8) PARKS, BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS, UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) 9) PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the PB&R Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The PB&R Commission has the discretion to extend or shorten the speakers’ time limit on non-agenda items, provided the time limit adjustment is applied equally to all speakers. 10) ADJOURNMENT CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting Minutes May 7, 2013 – 6pm 1) CALL MEETING TO ORDER – 6pm. 2) ROLL CALL Present: Kathy Hamilton, Chair Tom Anderson, Vice Chair Ron Cole Roy Englebrecht Phillip Lugar Marie Marston Jack Tingley Staff: Laura Detweiler, Recreation and Senior Services Director Mark Harmon, Municipal Operations Director Sean Levin, Recreation Superintendent Teri Craig, Administrative Assistant Pat Thomas, Deputy Public Works Director 3) NOTICE TO THE PUBLIC 4) CONSENT CALENDAR Jim Mosher noted that he had submitted written comments which were incorporated into the minutes. A. Minutes of the March 5, 2013 regular meeting. Recommendation: Waive reading of subject minutes, approve and order filed. B. Parks & Operations Division Activity Report. Recommendation: Receive/file monthly Activity Report for activities and upcoming projects. C. Item pulled by Commissioner Tingley D. Picnic Table Donation Recommendation: Approve donation of picnic table from the Pam O’Leary to be located at Peninsula Park. E. Picnic Table Donation Recommendation: Approve donation of picnic table from the Kathy Arnold to be located at Peninsula Park. F. Pulled by member of the public G. Reforestation Request Recommendation: Approve reforestation request of one City Carrotwood tree within the parkway in front of 1958 Port Locksleigh from the Newport Hills Community Association. Motion by Chair Hamilton, seconded by Commissioner Lugar, to approve Consent Calendar items A, B, D, E and G. Motion carried by acclamation. Parks, Beaches & Recreation Commission May 7, 2013 Page 2 C. Recreation & Seniors Services Activity Report. Recommendation: Receive/file monthly Activity Report for activities and upcoming projects. Commissioner Tingley questioned staff if a permit had been issued for the Persian New Year event held at the CdM State Beach that over 3000 people attended. Director Detweiler reported that no permit was processed and fees were not assessed with the gathering. She explained that there is no event organizer and the beach use is in recognition of a holiday and users are in compliance with the beach rules. Discussion continued regarding the process for regulating use at the beach and it was noted that this particular use is considered "drop-in" use and a non-commercial activity therefore not requiring a permit. Chair Hamilton opened the public discussion; seeing none the discussion was closed. Motion by Commissioner Lugar, seconded by Commissioner Marston to approve Item 4C – Recreation & Senior Services Activity Report. Motion carried by acclamation. F. Tree Donation Recommendation: Approve donation of one Pine tree from Sharon Wright to be located at Castaways Park Chair Hamilton opened the public discussion Jim Mosher commented on policies regarding the donation of trees and dedicated trees. Chair Hamilton closed the public discussion Motion by Commissioner Lugar, seconded by Commissioner Cole to approve Item 4F — Tree Donation. Motion carried by acclamation. 5) CURRENT / NEW BUSINESS – Staff Report A. Sunset View Park — A Discussion of the Conceptual Plans of Sunset View Park Recommendation: Review and provide feedback of the conceptual plans for Sunset View Park It was noted that this item was noticed to property owners within 300 feet of Sunset View Park. Deputy Public Works Director Pat Thomas provided details of the report addressing location, surrounding properties, initiation for the project, funding by Hoag Hospital and details of the conceptual landscaping plan. He reported meeting with the nearby Villa Balboa Homeowners' Association to receive comments and that they were incorporated into the revised concept. Deputy Director Thomas reported that the park will be a passive site and addressed plant materials, a plant material guide, a proposed walkway, planned improvements, relocation of the park sign and some additional features. He added that staff prepared an environmental assessment of the property and determined that there are no sensitive species located on the site and noted exemption for CEQA. He stated that the site is within the Coastal Zone and will need a Coastal Development Permit in order to move forward with the proposed improvements and addressed the expected timeline. Discussion followed regarding ADA compliance efforts, relocation of the existing gate, the emergency access road, parking, proposed location for the installation of a bench and allowing for future bench donations. Parks, Beaches & Recreation Commission May 7, 2013 Page 3 Deputy Director Thomas stated that the park is not intended for active use but rather a passive turf areas. Discussion continued regarding placement of benches on the turf in an area with access to views and blocking views for adjacent residential areas, proposed low shrub planting areas as well as the height of the proposed shrubs, identifying the location for future public art and possibly increasing the turf area. The Commission advised Deputy Director Thomas to consider increasing the turf area where feasible, adding a picnic bench, addressing ADA access and defining locations for opportunities for public art. Chair Hamilton opened the public discussion Larry Welton Private Civil Engineer, reported that he had been retained by some of the property owners of the nearby residential complex to review the plans and provide recommendations. He stated that their it appears that the entire area has been raised over the years but that no records or approved permits relative to the grading can be found. Mr. Welton stated that the homeowners are concerned that their views of the ocean will be blocked and would like to the grading reduced to the levels of the 1990's. He added that he has only photographs that reveal that the grade was lower. He estimated that two to three feet would need to be removed from the top of the slope. Phil Bias, resident of Villa Balboa, Member of the Board of Directors and Landscape Designer, reported meeting with Deputy Director Thomas and that he and Members of the Board are in favor of the proposed plans discussed tonight. He reported that this is not a new park but rather a continuation and "finishing off" of the existing Sunset View Park constructed in the early 1990's. He addressed existing conditions and donations by Hoag Hospital for construction of the park. He reported that no parking is provided for the park and stated that the existing gate does not extend the full width of the concrete drive and that there is ADA access. Mr. Bias reported that maintaining views is a major concern for the homeowners and commented on placement of benches and possible public art. Jim Mosher commented on the planned uses of the park and questioned the type of surfacing of the tot lot. Director Detweiler stated that a tot lot is not planned for the site and that any reference to it is an error. Discussion followed regarding providing ADA parking. Dick Grady, Villa Balboa resident, noted that he is not impacted by views and commented on the safety and use of the park. He noted that this project involves completion of the park and that the park is widely used. He indicated support for replacing the sod without compromising the safety. Ryan Ross spoke in support of the project and addressed the issue of safety noting that the bluff ramps up from the concrete sidewalk to the proposed shrubs. He addressed the increase of the slope and wondered how that could have happened. He suggested that staff consider reducing the bluff slope to improve safety and views. Chair Hamilton closed the public discussion B. Special Tree Removal Recommendation: Consider removal of 13 Special City Landmark trees along the Groves Bike Trail. Director Harmon reported on previous action taken by the Commission, the status update, replacement of removed trees and acceptance by the public. He commented that after the removal of the first 54 Parks, Beaches & Recreation Commission May 7, 2013 Page 4 trees that an arborist was tasked with assessing the remaining trees and his concerns were noted in the report recommending removal of an additional 13 trees. He noted that when these trees are removed, replacement trees will be planted soon after. Chair Hamilton opened the public discussion Jim Mosher reported that these 13 “elderly” trees are special trees that there are policies requiring accommodations and/or alternatives for saving these trees. He stated that one of the trees is in a location where it could not possibly pose a threat; and commented on the need for the approval of the type of replacement trees. He noted that he believes the project will need a Coastal Development Permit and referenced his written comments that were submitted to the Commission. Chair Hamilton closed the public discussion Director Harmon noted that the tree Mr Mosher mentioned could pose a threat and that Council has commented on their approval of replacement trees. He stated that the area looks great and that the Commission has done a great job on the project and that staff has worked with the Coastal Commission and received the "go-ahead" to complete the work. Motion by Commissioner Lugar, seconded by Commissioner Englebrecht, to approve the removal of the 13 Special City Landmark trees along the Groves Bike Trail. Motion carried by acclamation. C. Special Tree Removal Recommendation: Consider removal of three Special City Neighborhood Trees from 207, 301 and 302 Marine Avenue. Director Harmon addressed the locations, significant problems with the trees, the need for the emergency removal of a tree at 324 Marine Avenue, community outreach and calls of support by residents. He recommended the removal of these trees for safety reasons and that they will be replaced with 36” box trees and should be planted within a week of their removal. Brief discussion followed regarding the deteriorated condition of the existing trees. Chair Hamilton opened the public discussion Gene Giannulli reported that he has the same variety of eucalyptus tree in front of his property and referenced a previous conversation regarding removal of his tree for safety reasons with Urban Forester Conway. He stated that Mr. Conway had suggested that he write a letter requesting removal but has not received a response. He stated that recently a card was placed on the tree in front of his property; but when he returned later, the card was gone. He asked why his tree is not on this list for removal. He stated that his tree is diseased, a nuisance and that a man recently fell due to the roots of the tree and and then stressed that the tree must be removed. Mr. Giannulli stated that his address is 224 Marine Avenue. Director Harmon commented that he was unsure why his tree was tagged and apologized for the confusion. He committed to assess the tree within one week and return with recommendations for removal to the Commission at a later date. Jeff Herdman Balboa Island Improvement Association President noted their full endorsement of the removal and replacement of the trees. He asked staff to ensure that the turf and bricks in the tree wells are replaced when the trees are planted. Director Harmon stated that turf and bricks will be replaced in the tree wells. Parks, Beaches & Recreation Commission May 7, 2013 Page 5 Chair Hamilton closed the public discussion Motion by Commissioner Englebrecht, seconded by Commissioner Anderson, to approve the removal of three Special City Neighborhood Trees from 207, 301 and 302 Marine Avenue. Motion carried by acclamation. D. Special Tree Removal Recommendation: Consider removal of one Special City Neighborhood tree adjacent from 541 Hazel Drive. Director Harmon presented details of the report and pictures of the tree and that the homeowner supports the removal of the tree. He presented staff recommendations noting that the tree exhibits signs of failure. Brief discussion followed regarding the proximity of the tree to the utility lines. Chair Hamilton opened the public discussion; seeing none the discussion was closed. Motion by Commissioner Lugar, seconded by Commissioner Anderson, to approve the removal of one Special City Neighborhood tree adjacent from 541 Hazel Drive. Motion carried by acclamation. 6) PARKS, BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS, UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Commissioner Tingley stated that he would like to discuss how drop-in use of beach and parks are managed to include commercial use. Director Detweiler updated the Commission on the feasibility of synthetic turf and reported that a line item now appears on the City Council's Facility Financing Plan for FY 2014/15 to fund installation at Bonita Creek Park. Further Council approval would be required to allocate CIP funding during the FY 2014/15 process. Commissioner Anderson commented that some of the Palm Trees on Irvine Avenue will need to be replaced. Director Harmon affirmed that a claim has been submitted to the contractor for replacement of those trees. 7) PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher provided an update regarding a tree in Corona del Mar that was blocking the marquee of the New Port Theater. Additionally, Mr. Mosher commented on changes in parking at the Corona del Mar State Beach and the Balboa Pier. 8) ADJOURNMENT at 7:26pm. Submitted by: ________ Teri Craig, Admin Assistant Approved by: ________ Kathy Hamilton, Chair Teri Craig Kathy Hamilton CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting Minutes May 7, 2013 – 6pm 1) CALL MEETING TO ORDER – 6pm. 2) ROLL CALL Present: Kathy Hamilton, Chair Tom Anderson, Vice Chair Ron Cole Roy Englebrecht Phillip Lugar Marie Marston Jack Tingley Staff: Laura Detweiler, Recreation and Senior Services Director Mark Harmon, Municipal Operations Director Sean Levin, Recreation Superintendent Teri Craig, Administrative Assistant Pat Thomas, Deputy Public Works Director 3) NOTICE TO THE PUBLIC 4) CONSENT CALENDAR Jim Mosher noted that he had submitted written comments which were incorporated into the minutes. A. Minutes of the March 5, 2013 regular meeting. Recommendation: Waive reading of subject minutes, approve and order filed. B. Parks & Operations Division Activity Report. Recommendation: Receive/file monthly Activity Report for activities and upcoming projects. C. Item pulled by Commissioner Tingley D. Picnic Table Donation Recommendation: Approve donation of picnic table from Pam O’Leary to be located at Peninsula Park. E. Picnic Table Donation Recommendation: Approve donation of picnic table from Kathy Arnold to be located at Peninsula Park. F. Pulled by member of the public G. Reforestation Request Recommendation: Approve reforestation request of one City Carrotwood tree within the parkway in front of 1958 Port Locksleigh from the Newport Hills Community Association. Motion by Chair Hamilton, seconded by Commissioner Lugar, to approve Consent Calendar items A, B, D, E and G. Motion carried by acclamation. Parks, Beaches & Recreation Commission May 7, 2013 Page 2 C. Recreation & Seniors Services Activity Report. Recommendation: Receive/file monthly Activity Report for activities and upcoming projects. Commissioner Tingley questioned staff if a permit had been issued for the Persian New Year event held at the CdM State Beach that over 3000 people attended. Director Detweiler reported that no permit was processed and fees were not assessed with the gathering. She explained that there is no event organizer and the beach use is in recognition of a holiday and users are in compliance with the beach rules. Discussion continued regarding the process for regulating use at the beach and it was noted that this particular use is considered "drop-in" use and a non-commercial activity therefore not requiring a permit. Chair Hamilton opened the public discussion; seeing none the discussion was closed. Motion by Commissioner Lugar, seconded by Commissioner Marston to approve Item 4C – Recreation & Senior Services Activity Report. Motion carried by acclamation. F. Tree Donation Recommendation: Approve donation of one Pine tree from Sharon Wright to be located at Castaways Park Chair Hamilton opened the public discussion Jim Mosher commented on policies regarding the donation of trees and dedicated trees. Chair Hamilton closed the public discussion Motion by Commissioner Lugar, seconded by Commissioner Cole to approve Item 4F — Tree Donation. Motion carried by acclamation. 5) CURRENT / NEW BUSINESS – Staff Report A. Sunset View Park — A Discussion of the Conceptual Plans of Sunset View Park Recommendation: Review and provide feedback of the conceptual plans for Sunset View Park It was noted that this item was noticed to property owners within 300 feet of Sunset View Park. Deputy Public Works Director Pat Thomas provided details of the report addressing location, surrounding properties, initiation for the project, funding by Hoag Hospital and details of the conceptual landscaping plan. He reported meeting with the nearby Villa Balboa Homeowners' Association to receive comments and that they were incorporated into the revised concept. Deputy Director Thomas reported that the park will be a passive site and addressed plant materials, a plant material guide, a proposed walkway, planned improvements, relocation of the park sign and some additional features. He added that staff prepared an environmental assessment of the property and determined that there are no sensitive species located on the site and noted exemption for CEQA. He stated that the site is within the Coastal Zone and will need a Coastal Development Permit in order to move forward with the proposed improvements and addressed the expected timeline. Discussion followed regarding ADA compliance efforts, relocation of the existing gate, the emergency access road, parking, proposed location for the installation of a bench and allowing for future bench donations. Parks, Beaches & Recreation Commission May 7, 2013 Page 3 Deputy Director Thomas stated that the park is not intended for active use but rather as a passive turf area. Discussion continued regarding placement of benches on the turf in an area with access to views and blocking views for adjacent residential areas, proposed low shrub planting areas as well as the height of the proposed shrubs, identifying the location for future public art and possibly increasing the turf area. The Commission advised Deputy Director Thomas to consider increasing the turf area where feasible, adding a picnic bench, addressing ADA access and defining locations for opportunities for public art. Chair Hamilton opened the public discussion Larry Welton Private Civil Engineer, reported that he had been retained by some of the property owners of the nearby residential complex to review the plans and provide recommendations. He stated that it appears that the entire area has been raised over the years but that no records or approved permits relative to the grading can be found. Mr. Welton stated that the homeowners are concerned that their views of the ocean will be blocked and would like the grading reduced to the levels of the 1990's. He added that he has only photographs that reveal that the grade was lower. He estimated that two to three feet would need to be removed from the top of the slope. Phil Bias, resident of Villa Balboa, Member of the Board of Directors and Landscape Designer, reported meeting with Deputy Director Thomas and that he and Members of the Board are in favor of the proposed plans discussed tonight. He reported that this is not a new park but rather a continuation and "finishing off" of the existing Sunset View Park constructed in the early 1990's. He addressed existing conditions and donations by Hoag Hospital for construction of the park. He reported that no parking is provided for the park and stated that the existing gate does not extend the full width of the concrete drive and that there is ADA access. Mr. Bias reported that maintaining views is a major concern for the homeowners and commented on placement of benches and possible public art. Jim Mosher commented on the planned uses of the park and questioned the type of surfacing of the tot lot. Director Detweiler stated that a tot lot is not planned for the site and that any reference to it is an error. Discussion followed regarding providing ADA parking. Dick Grady, Villa Balboa resident, noted that he is not impacted by views and commented on the safety and use of the park. He noted that this project involves completion of the park and that the park is widely used. He indicated support for replacing the sod without compromising the safety. Ryan Ross spoke in support of the project and addressed the issue of safety noting that the bluff ramps up from the concrete sidewalk to the proposed shrubs. He addressed the increase of the slope and wondered how that could have happened. He suggested that staff consider reducing the bluff slope to improve safety and views. Chair Hamilton closed the public discussion B. Special Tree Removal Recommendation: Consider removal of 13 Special City Landmark trees along the Groves Bike Trail. Director Harmon reported on previous action taken by the Commission, the status update, replacement of removed trees and acceptance by the public. He commented that after the removal of the first 54 Parks, Beaches & Recreation Commission May 7, 2013 Page 4 trees that an arborist was tasked with assessing the remaining trees and his concerns were noted in the report recommending removal of an additional 13 trees. He noted that when these trees are removed, replacement trees will be planted soon after. Chair Hamilton opened the public discussion Jim Mosher reported that these 13 “elderly” trees are special trees that there are policies requiring accommodations and/or alternatives for saving these trees. He stated that one of the trees is in a location where it could not possibly pose a threat; and commented on the need for the approval of the type of replacement trees. He noted that he believes the project will need a Coastal Development Permit and referenced his written comments that were submitted to the Commission. Chair Hamilton closed the public discussion Director Harmon noted that the tree Mr Mosher mentioned could pose a threat and that Council has commented on their approval of replacement trees. He stated that the area looks great and that the Commission has done a great job on the project and that staff has worked with the Coastal Commission and received the "go-ahead" to complete the work. Motion by Commissioner Lugar, seconded by Commissioner Englebrecht, to approve the removal of the 13 Special City Landmark trees along the Groves Bike Trail. Motion carried by acclamation. C. Special Tree Removal Recommendation: Consider removal of three Special City Neighborhood Trees from 207, 301 and 302 Marine Avenue. Director Harmon addressed the locations, significant problems with the trees, the need for the emergency removal of a tree at 324 Marine Avenue, community outreach and calls of support by residents. He recommended the removal of these trees for safety reasons and that they will be replaced with 36” box trees and should be planted within a week of their removal. Brief discussion followed regarding the deteriorated condition of the existing trees. Chair Hamilton opened the public discussion Gene Giannulli reported that he has the same variety of eucalyptus tree in front of his property and referenced a previous conversation regarding removal of his tree for safety reasons with Urban Forester Conway. He stated that Mr. Conway had suggested that he write a letter requesting removal but has not received a response. He stated that recently a card was placed on the tree in front of his property; but when he returned later, the card was gone. He asked why his tree is not on this list for removal. He stated that his tree is diseased, a nuisance and that a man recently fell due to the roots of the tree and and then stressed that the tree must be removed. Mr. Giannulli stated that his address is 224 Marine Avenue. Director Harmon commented that he was unsure why his tree was tagged and apologized for the confusion. He committed to assess the tree within one week and return with recommendations for removal to the Commission at a later date. Jeff Herdman Balboa Island Improvement Association President noted their full endorsement of the removal and replacement of the trees. He asked staff to ensure that the turf and bricks in the tree wells are replaced when the trees are planted. Director Harmon stated that turf and bricks will be replaced in the tree wells. Chair Hamilton closed the public discussion Parks, Beaches & Recreation Commission May 7, 2013 Page 5 Motion by Commissioner Englebrecht, seconded by Commissioner Anderson, to approve the removal of three Special City Neighborhood Trees from 207, 301 and 302 Marine Avenue. Motion carried by acclamation. D. Special Tree Removal Recommendation: Consider removal of one Special City Neighborhood tree adjacent from 541 Hazel Drive. Director Harmon presented details of the report and pictures of the tree and that the homeowner supports the removal of the tree. He presented staff recommendations noting that the tree exhibits signs of failure. Brief discussion followed regarding the proximity of the tree to the utility lines. Chair Hamilton opened the public discussion; seeing none the discussion was closed. Motion by Commissioner Lugar, seconded by Commissioner Anderson, to approve the removal of one Special City Neighborhood tree adjacent from 541 Hazel Drive. Motion carried by acclamation. 6) PARKS, BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS, UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Commissioner Tingley stated that he would like to discuss how drop-in use of beach and parks are managed to include commercial use. Director Detweiler updated the Commission on the feasibility of synthetic turf and reported that a line item now appears on the City Council's Facility Financing Plan for FY 2014/15 to fund installation at Bonita Creek Park. Further Council approval would be required to allocate CIP funding during the FY 2014/15 process. Commissioner Anderson commented that some of the Palm Trees on Irvine Avenue will need to be replaced. Director Harmon affirmed that a claim has been submitted to the contractor for replacement of those trees. 7) PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher provided an update regarding a tree in Corona del Mar that was blocking the marquee of the New Port Theater. Additionally, Mr. Mosher commented on changes in parking at the Corona del Mar State Beach and the Balboa Pier. 8) ADJOURNMENT at 7:26pm. Submitted by: ________ Teri Craig, Admin Assistant Approved by: ________ Kathy Hamilton, Chair Recreation Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Sean Levin, Recreation Superintendent Re: Recreation Division Monthly Activities Report TENNIS COURTS GET A FACELIFT! The tennis courts at Mariners Park and San Joaquin Hills Park received new windscreens and new nets. The new upgrades help protect players from windy conditions which can interfere with play. We have received calls from residents that regularly play tennis at Mariners, praising the improvements.       NEWPORT COAST COMMUNITY CENTER Three of the eight Queen Palm trees that were donated for the Civic Center Grand Opening on May 4 have found a permanent home at the Newport Coast Community Center. The trees provide a wonderful addition to the landscaping behind the NCCC sign on the corner of San Joaquin Hills Rd and Newport Coast Drive. IT’S OFFICIAL — CITY PARKS MAKE US HAPPY!! A recent scientific study links parks to happiness. Below is an excerpt from the article:   “Spending time with nature in our cities' parks and gardens can improve individual satisfaction in life and make us less aggressive, anxious and stressed. So isn’t it time we placed access to nature alongside good health, feeling secure, satisfying employment and positive social relationships as key routes to happiness? A recent study from the University of Exeter links green space to happiness. Earlier studies indicating the importance of urban nature for general and psychological health were unable to control individual personality differences that affect happiness.” Here is a link to the article theconversation.com/its-official-city-parks-make-us-happy-14696 to learn more. Item 6C May 7, 2013 2 1ST ANNUAL DANCE RECITAL IS A HIT! Recreation partnered with contract instructor Reina Rivera, to put on a successful dance recital. The event took place June 14 at the OASIS Senior Center with 100 dancers featured in the performance. All were enrolled in Reina’s dance classes through the Newport Navigator. They showcased their talents to a packed crowd of 300. Feedback from parents has been tremendous and we look forward to having this event again next year! CDM SCENIC 5K CELEBRATES ITS 32ND YEAR The thunder of running feet… the stirring sounds of “Eye of the Tiger” at the Finish Line… the colorful balloon arch swaying in the light breeze… these are all memories of the recent Corona del Mar Scenic 5K, run on Saturday, June 1, 2013. The event was coordinated by co-hosts Recreation & Senior Services and the Corona del Mar Chamber of Commerce, and featured a new partnership, a new run category, and new awards. The CdM 5K partnered with the Spirit Run to form the inaugural Newport Beach Road Racing Series, which offered a discount to adult participants for signing up for both runs, and to youth who signed up for the Spirit Run, the City’s Track & Field Championship, and the CdM 5K. In order to attract more youthful running enthusiasts to the CdM 5K, a new event was added: a 2-Mile competitive run for the kids. Special gifts were issued to all Series participants. The children received commemorative medals, and adults received a special high-quality dri-fit Series shirt. The result of the Series was additional early promotion and an increase of approximately 300 people to the CdM Scenic 5K. Thanks to everyone involved in producing the event: the Police, Fire and Municipal Operations departments for their set up and clean up of cones, barricades, signs, inspections, etc; to GIS for new maps; to the OASIS staff for allowing us to use their library one last time for registration & packet pick-up; to Council Member Gardner and PB&R Commissioner Anderson for starting races; and especially to our staff for their unflagging cheerful willingness to organize supplies, take registrations, answer numerous inquiries, set up, take down, clean up tables, chairs, canopies, and equipment – it takes all of us to stage a signature community event of this size! 3 RECREATION CELEBRATES TWO LEADERSHIP TOMORROW GRADUATES Assistant Recreation Coordinator Tu Phan graduated this year – as a member of the 2013 Leadership Tomorrow class! Tu attended the once-a-month leadership sessions, during which he learned more about the community he’s worked in for the past seven years. The sessions focused on different aspects, such as government, health services, the judicial system, the business community, water resources, and the arts. Tu’s favorite session was the business community which focused on how tourism benefits the Newport Beach community. Recreation Superintendent Sean Levin, “graduated” from the Leadership Tomorrow Board of Directors this year. Sean served four years on the Board. MARINE PROTECTION SUPERVISOR FEATURED ON KOCI You may have been surprised to hear a familiar voice on the radio Saturday morning, June 15, if you were listening to KOCI! The voice belonged to Marine Protection Supervisor, Michelle Clemente, as she talked about Estuary Awareness Day, which was being held concurrent to the radio program at the Back Bay Science Center. Michelle outlined the activities that were featured that day, including a visit from the Wyland Foundation’s Clean Water Mobile Learning Center, the open touch tanks, visits to the native plant nursery, discussions on water sample analysis and marine protected areas, and even pontoon boat tours of Upper Newport Bay! Michelle did a terrific job on-air, and her staff of hardworking Marine Naturalist Interpreters did the same at Estuary Awareness Day. PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary). During the month of April/May, Park Patrol had the following number of contacts: 1. Requested Calls  82 with Youth Sports Groups  19 Field related issues/checks  10 Park/Picnic/reservation issues/checks  75 Community Center issues/checks  34 Playground checks  47 other  Event Checks - 7 Pre Event - 1 Post Event  CdM Beach Contacts - 20 BBQ - 14 Charcoal - 15 Tents 4 2. Public Contacts  209 Education  16 Alcohol  197 Dog related NOV Written Warnings Issued – 9 for parking violations, smoking, commercial activity and dogs off leash Citations Issued – 4 issued for parking violations; smoking on the beach. FACILITY RENTALS & SPECIAL EVENT PERMITS During the period of April 16 – June 15, 2013 there were:  27 Picnic/Park Area Rentals  13 Room Rentals  1 Field Rentals  1 Gym Rentals There was one weeding reservation @ Peninsula Park — 4/13; 70 guests As of June 15, 2013, there were 145 Special Event Permits processed and issued for the year. Those events of note for this period are: Spirit 40th Annual NB Show: Newport Harbor, April 18-21 - Attendance: 2400 NB Film Festival: Theaters in NB, April 25-May 2 - Attendance: 2500 March for Babies: Fashion Island, April 28 - Attendance: 7000 Civic Center Celebration: City Hall, May 4 - Attendance: 3000 OC Marathon: Fashion Island, May 5 - Attendance: 12000 Volcom: 54th Street Beach, May 8-11 - Attendance: 300 per day Magic Shoe 5K: CdMHS & Eastbluff Streets, May 18 - Attendance: 1500 Balboa Island Artwalk: Balboa Island, May 19 - Attendance: 4000 CdM 5k: CdM, June 1 - Attendance: 3000 Balboa Island Parade: Balboa Island, June 2- Attendance: 5000 5 Senior Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Celeste Jardine-Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report OASIS SENIOR CENTER Fun and educational programs are always happening at OASIS to keep our participants informed and entertained. This week we had two fantastic programs. The first was the Sing and Pick Hootenanny group who did a performance for anyone who wanted to attend. The OASIS Hootenanny group put on their first ever Spring Sing and Pick Event. The group encouraged other senior musicians at OASIS to bring out their instruments and play along. Fifteen musicians participated including a stand up bass player, three ukulele players, a banjo player, eight guitar players and a fiddle player. The musicians entertained a group of about 30 who sang along with a variety of favorite folk and country songs. The second program was a terrific seminar on Alzheimer’s disease. To the right is the flyer giving the details of the program. This program was very informative, professionally organized, as well as well attended. Intergenerational Programming — For the last two years OASIS has facilitated a volunteer computer tutoring program partnering with student volunteers from Corona del Mar high School in which they offer assistance with cell phones, desktop computers, laptops and e- readers. This past year we completed 150 appointments. The seniors enjoy learning from these student volunteers and have high praise for the program. New Programs for Seniors —Bunco night was held June 17 at 5:00pm and lots of laughter and fun could be heard throughout the facility as 48 participants learned to play the exciting dice game. Prizes were raffled off at the end of the event, and boxed dinners from Jay’s Catering were provided. It was a great summer evening event to host. 6 Pickleball Demo Day Overview — On June 9 a free, 3-hour Pickleball Demo Day was held at San Joaquin Hills Tennis Courts to gauge the interest and need for Pickleball in the City. Volunteers from the Crown Valley Pickleball Club (CVPC) and Senior Services Division staff taped down temporarily lines, set up nets for five Pickleball courts and provided paddles and balls. Over 75 residents from Newport Beach and a few neighboring cities attended the demonstration, all with varying abilities and knowledge of the game. CVPC volunteers directed the event and taught participants rules, demonstrated proper technique, led drills and simulated play. After an hour of instruction, all five courts broke out into doubles matches for participants to put their newly acquired skills to the test and get a better feel for live play. Match play continued for over two hours as the new group of novice Pickleballers practiced and competed in a friendly and social atmosphere. The vibe was so social in fact, one woman suggested that the City offer Pickleball classes that included going out to Happy Hour afterwards. At the end of the event many asked if the courts would be permanent, when the next event was, and where they could play in the future. 2013 OASIS FITNESS CONFERENCE —DEVELOPING A HEALTHY YOU OASIS Fitness Center will host its second annual fitness conference on Friday, June 28th from 8am- noon. Developing a Healthy You consists of five health and wellness experts who will speak on various topics that focus on developing a healthier and more functional approach to fitness and an active lifestyle for older adults. Tickets are $7 presale or $10 at the door, and include a continental breakfast. Conference topics include:  The Strong and Healthy Shoulder — Kathryn C. Rollins, RN, BSN, PMA-CPT  Finding a Passion for Life — Joe Taricani, Marathon Show Host  Health Benefits of Eating Whole Foods — Stephanie Strauss, OASIS Personal Trainer  Core Essentials — Robert Keller, OASIS Personal Trainer  Injury Recovery and Transition Back to Exercise — Kern Haug, MS PT 7 FACILITY RENTALS During the period of Apr 16 – Jun 15, 2013 there were: 7 rental of the Event Center 12 rentals of classrooms ACTIVITIES @ THE OASIS  BUNCO Night — Participants enjoyed an evening filled with the fun dice game, along with an opportunity to win prizes at the end on June 17. A boxed dinner was included.  Upcoming Summer Activities — A Concert in the Courtyard in July with a Beatle’s Cover Band, a BBQ and movie, and the third annual Talent Show in August.  Getting Your Affairs in Order Legal/Financial Workshops — Staff has put together a four-week series that began this week to provide help people get their legal and financial matters in order that will assist their loved ones in the future. The workshops are 1) The Basics of Estate Planning, 2) Workshop for Parents and Grandparents of Children with Special Needs, 3) Successful Financial Management during Retirement, and 4) Charitable Giving and Planning: Integrating personal, financial and estate planning goals through charitable giving. Each participant will be giving A Personal Planning Folder that can be used to put all their financial and estate matters information in one location.  Mind Fitness Fun — The Friends of OASIS have agreed to pay for a yearlong class called Mind Fitness Fun that will use neurobic challenges (new and unique activities that utilize your senses) to improve mental fitness and memory development. This is a free class, but limited to 30 people. SPECIAL EVENTS @ THE OASIS The OASIS continues to be a great venue for the community to use for their special events. Between the Event Center, classrooms and the beautiful courtyard, there is a lot to choose from. We rent the facility during the days and hours that the Senior Center is not in full operation. This includes weekends and nights. The Center has held weddings, fundraising events for non-profits, memorial services, high school banquets and community meetings. Below is a display for this fiscal year that charts the rentals for each month. Note:  Chart reflects events held during fiscal year of July 2012 through May 31, 2013.  Includes paid rentals, discounted rentals, and City events (no charge, those which occur during evenings and on weekends) 8 April/May 2013 OASIS UTILIZATION REPORT PARTICIPANTS ATTENDING 23,048CUSTOMERS RECREATIONAL CLASSES FITNESS CENTER12,085CUSTOMERS PERSONALIZED SERVICES PROVIDED3,899CUSTOMERS Includes: Blood Pressure 133 Medical Equipment Rentals 70 Counseling-Persons 120 Rental Inquiries 54 Eldercare 4 Rentals (Paid)20 Employment 40 Senior Assessment(hrs)90 HICAP 10 Telephone Reassurance 465 Housing Counseling 70 Visual Screening 3 Information and Referral 2750 Taxes (Seasonal)55 Legal Assistance 15 SENIORS RECEIVING TRANSPORTATION SERVICES2,418RIDERS Care-A-Van/Shuttle CUSTOMERS RECEIVING NOON MEALS @ OASIS3,546CUSTOMERS *includes meals on wheels VOLUNTEER SERVICES PROVIDED AT THE CENTER1,078HOURS Includes:Kitchen & Home Delivered Meals (*equiv. to 9 full-time employees) Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL 246CUSTOMERS Day Trips Long Trips Lotusland Santa Barbara 44 Barona Resort & Casino 54 Endeavour Space Shuttle 50 Diana: A Royal Exhibition 46 Annenbert Sunnyland 52 SPECIAL EVENTS/SCREENINGS/LECTURES 854PERSONS Volunteer Recognition Lunch 170 Self Publishing Presentation 30 Movies:105 UCI Lecture: Melanoma 25 Wartime Radio Concert 250 Housing Foundation 25 Big Band Music Seminar 125 Melanoma Screening 35 3 Perspectives on Memory Loss 65 Hearing Screening 24 This number will be reported quarterly