HomeMy WebLinkAbout8/6/2013 - PB&R Commission This Parks, Beaches & Recreation Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Parks,
Beaches & Recreation Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be
allowed to comment on agenda items before the Parks, Beaches & Recreation Commission and items not on the agenda but are within the subject
matter jurisdiction of the Parks, Beaches & Recreation Commission. The Parks, Beaches & Recreation Commission may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to
accommodate you in every reasonable manner. If requested, this agenda will be made available in appropriate alternative formats to persons with
a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations
adopted in implementation thereof. Please contact the Parks, Beaches & Recreation Commission Secretary at least forty-eight (48) hours prior to
the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3151 or
recreation@newportbeachca.gov.
CITY OF NEWPORT BEACH
PARKS, BEACHES & RECREATION
AGENDA
CITY COUNCIL CHAMBERS @ NEW CIVIC CENTER
100 Civic Center Drive
TUESDAY, August 6, 2013– 6PM
PB&R Commission Members: Staff Members:
Tom Anderson, Chair
Ron Cole, Vice Chair
Kathy Hamilton
Walt Howald
Roy Englebrecht
Marie Marston
Jack Tingley
Laura Detweiler, Recreation & Senior Services Director
Sean Levin, Recreation Superintendent
Mark Harmon, Municipal Operations Director
Mike Pisani, Deputy Municipal Operations Director
Teri Craig, Administrative Assistant
1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION COMMISSION TO ORDER
2) ROLL CALL
3) NOTICE TO THE PUBLIC
Public comments are invited on agenda items generally considered to be within the subject matter
jurisdiction of the PB&R Commission. The City provides a yellow sign-in card to assist in the preparation of
the minutes. The completion of the card is not required in order to address the PB&R Commission.
Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to
state your name for the record. The PB&R Commission has the discretion to extend or shorten the
speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally
to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
4) CONSENT CALENDAR
All matters listed under Consent Calendar 4A-4D are considered by the PB&R Commission to be routine
and will all be enacted by one motion in the form listed below. The Commission Members have received
detailed staff reports on each of the items recommending approval and there will be no separate
discussion of these items prior to the time the Commission votes on the motion unless members of the
Commission, staff, or the public request a specific item to be discussed and/or removed from the Consent
Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should
come forward to the lectern upon invitation by the Chair.
A. Minutes of the July 2, 2013 regular meeting.
Recommendation: Waive reading of subject minutes, approve and order filed.
B. Parks & Operations Division Activity Report.
Recommendation: Receive/file monthly Activity Report for activities and upcoming projects.
C. Recreation & Seniors Services Activity Report.
Recommendation: Receive/file Activity Report for activities for past and upcoming projects and events.
D. Reforestation Request
Recommendation: Approve reforestation request from Herbert Fischer and other applicants to remove
and replace five City River Oak trees at 241, 242, 244 and 245 Heliotrope Avenue.
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5) CURRENT / NEW BUSINESS – Staff Report
A. Special Tree Removal Appeal — 248 Poppy Avenue
Recommendation: Deny appeal to remove a City Special tree – Neighborhood tree from Al Ross at
248 Poppy Avenue.
B. Newport-Mesa Soccer Club Request for Temporary Lights at Bonita Canyon Sports Park
Field #5
Recommendation: Consider request from NMSC (Attachment A) for temporary lights at BCSP field #5
October 1 – November 22, 2013 (8 weeks) and January 6 – March 7, 2014 from
dusk to 7:45pm (9 weeks), weekdays only.
C. Appointment of Ad Hoc Committees
Recommendation: Appoint two Commissioners (unless otherwise noted) each to serve on the
following Ad Hoc Committees:
Community Service Award (appoint three Commissioners)
Lower Castaways Park Design
West Side Dogs Off Leash
Youth Sports Commission Liaison
6) PARKS, BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS, UPDATES
OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR
DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
7) PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject
matter jurisdiction of the PB&R Commission. Speakers must limit comments to three (3) minutes.
Before speaking, we invite, but do not require, you to state your name for the record. The PB&R
Commission has the discretion to extend or shorten the speakers’ time limit on non-agenda
items, provided the time limit adjustment is applied equally to all speakers.
8) ADJOURNMENT
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
Regular Meeting
July 2, 2013 – 6pm
1) CALL MEETING TO ORDER – 6:00 p.m.
2) ROLL CALL
Present: Kathy Hamilton, Chair
Tom Anderson, Vice Chair
Ron Cole
Roy Englebrecht
Walt Howald
Marie Marston
Jack Tingley
Staff: Laura Detweiler, Recreation & Senior Services Director
Mark Harmon, Municipal Operations Director
Teri Craig, Administrative Assistant
3) NOTICE TO THE PUBLIC
4) PRESENTATION TO OUTGOING COMMISSIONER PHIL LUGAR
Chair Hamilton and Commission members expressed their appreciation to outgoing
Commissioner Lugar for his eight years of service and presented him with a gift for his time
and contributions to the community.
5) ELECTION OF OFFICERS
Director Detweiler provided a brief presentation regarding the process for electing officers
for the PB&R Commission.
Chair Hamilton opened the nominations for Chair.
Commissioner Marston nominated Vice Chair Anderson; Commissioner Englebrecht
seconded nomination. There being no other nominations; nominations were closed and
Vice Chair Anderson was declared Chair, unanimously.
Chair Anderson recognized outgoing Chair Hamilton for her leadership and service.
Chair Anderson opened the nominations for Vice Chair.
Chair Anderson nominated Commissioner Cole; Commissioner Englebrecht seconded
nomination. There being no other nominations, Commissioner Cole was declared Vice Chair
of the PB&R Commission, unanimously.
Chair Anderson congratulated Commissioner Marston for her reappointment to the
Commission and commented positively on her service. He welcomed new Commissioner
Walt Howald and deferred to him for introductions.
Commissioner Howald presented a summary of his background and experience.
Parks, Beaches & Recreation Commission
July 02, 2013
Page 2
6) CONSENT CALENDAR
Commissioner Marston noted that her comments last month regarding Sunset View Park
ADA access should also include the need for ADA parking.
Jim Mosher reported that he had submitted comments and corrections to the minutes; he
commented that the Parks & Operation Division Activity Report did not include a list of park
projects currently underway nor any tree activity and that he was unclear which months
were represented within the Recreation & Senior Services Activity report.
A. Minutes of the May 7, 2013 regular meeting.
Recommendation: Waive reading of subject minutes, approve and order filed.
B, Parks & Operations Division Activity Report.
Recommendation: Receive/file monthly Activity Report for activities and
upcoming projects.
C. Recreation & Seniors Services Activity Report.
Recommendation: Receive/file monthly Activity Report for activities and
upcoming projects.
D. Pulled by member of the public
E. Pulled by Director Harmon
Motion by Commissioner Marston; seconded by Commissioner Cole to accept items 6A – 6C of
the Consent Calendar. Motion carried by acclamation
D. Reforestation Request
Recommendation: Approve reforestation request of John Byers & Monica Mazur to replace
one City Chinese Elm and one City Rusty Leaf Fig trees located at 518
Signal Road.
Mr. Mosher stated that no reason was listed by the applicant for requesting the removal nor
was the replacement tree identified. He also noted that this matter should not have been
listed in the Consent Calendar in accordance with Council Policy G-1
Director Harmon referenced photos attached to the report illustrating that this tree was
planted in the wrong location and has been damaged and that the picture did not show the
damage caused by Southern California Edison. He reiterated staff's recommendation to
remove the trees. He went on to say that the area is part of the Cliff Haven Community
Association and addressed the applicable rules on HOA’s, reforestation and noticing
requirements.
Discussion followed regarding the possibility of removing the damaged tree and trimming
the other since it looks like many of the other trees in the neighborhood and whether there
are designated replacement trees for the specific area.
Director Harmon reported that staff reviews the neighborhood, aesthetics and the growth
area and that staff has deviated from using designated trees for replacement to allow
homeowners a choice of trees.
Parks, Beaches & Recreation Commission
July 02, 2013
Page 3
Chair Anderson opened the public discussion
Monica Mazur provided a brief background and addressed removal of the nearby diseased
trees. She explained that it was their intent to replace all of the removed trees in the future.
Chair Anderson closed the public discussion
Discussion followed regarding the health of the second tree and the possibility of removing
only the damaged tree.
Motion by Commissioner Englebrecht to remove one tree and keep the second tree.
Motion died for lack of a second.
Motion by Commissioner Cole; seconded by Commissioner Marston, to approve the
reforestation request of John Byers & Monica Mazur to replace one City Chinese Elm and one City
Rusty Leaf Fig trees located at 518 Signal Road. Motion carried by the following vote:
Ayes: Anderson, Cole, Hamilton, Howald, Marston, Tingley
Nay: Englebrecht
E. Reforestation Request
Recommendation: Approve reforestation request of residents from Cliff Drive Park and
Santa Ana Avenue to replace two City Sugar Gum trees within Cliff Drive Park.
Director Harmon stated that he pulled this item because the signature pages were not
included with the report but had distributed them separately to the Commission before the
start of the meeting and copies were available for the public.
Chair Anderson opened the public discussion
Jim Mosher expressed confusion stating that the request stated it was from the residents but
that there was only one resident applicant named. He stated that the report indicates no
applicable Homeowners Association but elsewhere in the report the location is listed under
the Newport Heights Improvement Association.
Discussion followed regarding residents requesting removal/replacement of trees from City
parks.
Director Harmon reported that the trees are City trees, within a park and that each tree is
property of the City and therefore, property of the residents. He commented on how the
trees impact ocean views and that residents pay a yearly fee to have the trees trimmed. The
City was approached by these residents wanting to submit an application for reforestation to
remove the trees in order to replace them with slow-growing trees that would not impact
their ocean views.
Chair Anderson closed the public discussion
Motion by Commissioner Marston; seconded by Commissioner Cole to approve the
reforestation request of residents from Cliff Drive Park to replace two City Sugar Gum trees within Cliff
Drive Park.
Parks, Beaches & Recreation Commission
July 02, 2013
Page 4
7) CURRENT / NEW BUSINESS – Staff Report
A. Special Tree Removal Appeal — 248 Poppy Avenue
Recommendation: Deny appeal to remove a City Special tree – Neighborhood tree
from Al Ross at 248 Poppy Avenue.
Director Harmon presented details of the report noting that it is an appeal of staff's decision
to retain a tree and provided a brief background. He reported that the tree is designated as a
City Special tree which dictates that staff must take every measure possible to save the tree.
He reported that the applicant, Al Ross, contacted the City to remove the tree because of the
damage to his stone parkway pavers. Director Harmon added that the pavers were installed
without a permit and the resident is responsible for any repair costs. Additionally, Mr. Ross
in his request complained about the leaf droppings; Director Harmon reported on ways to
address that issue including an offer by the City to prune the tree. He went on to say that Mr.
Ross had made a claim to the City for damages which were denied but there is an additional
open claim. He noted that the City Manager and City Risk Manager had reviewed this matter
and agreed with staff to retain the tree. Subsequently, Mr. Ross appealed that decision.
Director Harmon addressed the noticing of the matter and reported that Mr. Ross was
unable to attend the meeting tonight but indicated that he would like to allow public
comment and move the matter forward. He offered options for the PB&R Commission to act
upon.
Discussion ensued regarding the possibility of continuing the matter to allow Mr. Ross the
opportunity to address the Commission.
Director Harmon noted that this is a unique situation where the tree is not causing any
damage to the infrastructure and staff sees no reason to support removing the tree.
Chair Anderson opened the public discussion
Jim Mosher felt that the recommendation to continue the matter is appropriate. He
commented on a policy that is not being followed and addressed the powers and duties of
the Commission as well as the applicable requirements in the Municipal Code.
Chair Anderson closed the public discussion
Motion by Commissioner Englebrecht; seconded by Commissioner Cole to continue
the Special Tree Removal Appeal at 248 Poppy Avenue to allow Mr. Ross to attend the meeting.
Motion carried by acclamation.
B. Special Tree Removal
Recommendation: Consider removal of a Special City Tree — Neighborhood tree at 300
Poppy Avenue
Director Harmon presented details of the report noting that the tree has caused the sidewalk
to rise. He stated that staff and the City Arborist evaluated the tree and recommend removal.
He noted there are other areas with raised sidewalks that will be addressed in the future.
Discussion followed regarding the possibility of this matter setting precedence, the need to
set appropriate policies, prior support for retention of the trees by residents of Corona del
Mar, and having staff examine the entire area and provide a report with respect to the City's
liability and the dangers posed by the existing trees.
Parks, Beaches & Recreation Commission
July 02, 2013
Page 5
Chair Anderson opened the public discussion
Jim Mosher stated he was not sure who the originator of this request was and that the
Commission should focus on creating appropriate policies.
Chair Anderson closed the public discussion
Director Harmon reported that the matter was originated by a resident. He referenced
photos of the tree and noted that this matter relates to one specific tree.
Chair Anderson stated that he is usually hesitant to remove trees but felt that this tree poses
a liability issue but a study on the area in general is merited.
Motion by Commissioner Englebrecht; seconded by Chair Anderson to approve the
Special Tree Removal at 300 Poppy Avenue. Motion carried by the following vote:
Ayes: Anderson, Cole, Englebrecht, Hamilton, Marston, Tingley
Nay: Howald
C. Special Tree Removal
Recommendation: Consider removal of a Special City Tree — Neighborhood tree at
1732 Candlestick Lane.
Director Harmon noted that the tree will be replaced at the same location. He presented
recommendations and photos of existing conditions. Director Harmon noted significant
decay on the sidewalk side of the tree and felt that pruning will ensure the tree's failure.
Ensuing discussion pertained to the size of trees along the specific street and the value of the
tree.
Chair Anderson opened the public discussion; hearing none the discussion was
closed.
Discussion followed regarding the noticing process and the possibility of expanding the
notice area in the future. Chair Anderson reported that he resides within view of the tree
and stated that he will abstain from voting on this matter.
Motion by Commissioner Englebrecht, seconded by Commissioner Tingley to
approve the removal of a Special City Tree — Neighborhood tree at 1732 Candlestick Lane.
Motion carried by the following vote:
Ayes: Cole, Englebrecht, Howald, Hamilton, Marston, Tingley
Abstain: Anderson
8) PARKS, BEACHES & RECREATION COMMISSION/STAFF ANNOUNCEMENTS,
UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A
FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-
DISCUSSION ITEM)
Commissioner Tingley requested an update on the policies regarding the Poppy Avenue area
and would like it included on a future agenda.
Parks, Beaches & Recreation Commission
July 02, 2013
Page 6
Commissioner Howald requested that Poppy Avenue report also include an indication of
where, on Poppy Avenue, the City has had incidents and any applicable resolutions.
Additionally, he questioned the noticing requirements in regards to noticing homeowners
associations.
Director Harmon explained the noticing process for homeowners association.
Commissioner Hamilton presented a summary of a meeting that she attended regarding
future plans for Lower Castaways area.
Director Detweiler reported that the City Manager is identifying funds to hire a landscape
architect to help develop conceptual designs for Lower Castaways.
Commissioner Cole reported that he attended a meeting to discuss the dogs off leash options
in the Dover Shores area. He reported that discussions included the possibility of an off-
leash park with voice and vision control within a park. He noted that his son is involved in
many City camps and commented positively on the City's Recreation programs.
Director Harmon reported that his Deputy Director Mike Pisani will begin representing his
department at future PB&R Commission meetings.
Director Detweiler stated that she will place on the August agenda for review and consideration
of the Commission to appoint members to four ad hoc committees. She also reported that staff
continues to work with the Coastal Commission on pending projects and reported on approval
by Council of the land lease for the Girl Scouts House at Marina Park. She announced upcoming
Fourth of July events and reported on the growing sport of pickleball and the possibility of
developing a pickle-ball program. Additionally, she reported that Council will consider the
matter of the reuse of the old City Hall at its July 9, 2013 meeting. Director Detweiler noted the
updated Friends of OASIS Cooperative Agreement that would be before Council for
consideration at their meeting on July 9, 2013.
Commissioner Howald suggested that commission members attend a future OASIS general
membership meeting.
9) PUBLIC COMMENTS ON NON-AGENDA ITEMS
Jim Mosher commented on the need for the Commission to review its policies including
replacement of trees, Council’s approval of the IOD for two Newport Coast Association
Parks, the City’s bicycle plan and AQMD’s consideration of fire rings.
10) ADJOURNMENT @ 7:45pm
Submitted by: ________
Teri Craig, Admin Assistant
Approved by:
Tom Anderson, Chair
Recreation Services
Monthly Activities Report
To: Parks, Beaches & Recreation Commission
From: Sean Levin, Recreation Superintendent
Re: Recreation Division Monthly Activities Report
CAMP FRIENDSHIP
During the month of July, Recreation Staff have been working with Newport-Mesa Unified School District
(NMUSD) at Summer Camp Friendship! This great camp offers autistic children in the NMUSD the
opportunity to make new friends, learn the ways of social interaction, and enjoy games and crafts. Through
this partnership, our Recreation Leaders work with school district staff to assist in conducting themed
activities and games at the camp. In turn, the school district sends certified advisors to train staff on working
with autistic children in the community and throughout city programs. This is an excellent camp and the
Recreation Department continues to be thankful to be involved!
SUMMER DAY CAMP
Over 200 children have spent a memorable summer with us so far and have enjoyed great trips, new friends,
and exciting activities! Summer Day Camp allows parents to choose from the Community Youth Center (CYC)
camp in Corona del Mar or Balboa Community Center (BAL) camp on the Balboa Peninsula. Campers take a
weekly excursion to a local theme park or sporting event, and biweekly walking excursions to CdM State Beach
for CYC campers or daily beach activities on the peninsula for Balboa campers.
NEW! ADULT FLAG FOOTBALL LEAGUE IN THE SAND!
There’s a new league in town this summer! Adult coed Flag Football on the sand just west of the Balboa Pier is
running Wednesday evenings and began June 19 and will continue for 8 weeks.
We are halfway through the first season with a full league of eight teams. The league is operated by Beach City
Sports and will be held in the fall on Sundays – watch for the sign ups!
Item 4C
August 3, 2013
2
4TH OF JULY IS FOR FAMILIES!
West Newport Beach celebrated the 3rd Annual 4th of July is for Families event on the Peninsula. The event
kicked off with a dog and bike parade at 38th Street Park and ended at Channel Place Park where bounce
houses, slides, donuts, coffee and water awaited the participants. Families enjoyed face painting, carnival
games, a dunk tank and many more activities! Kudos to Council Member Mike Henn, Former Council
Member Steve Rosansky and City Manager Dave Kiff for volunteering to be in the dunk tank! And a special
thanks to all the committee members and sponsors for such a successful event. Fun was had by all!
MARINERS PARK INDEPENDENCE DAY PARADE & CELEBRATION!
The 41st Annual Independence Day celebration was a huge success! An estimated crowd of 3,500 took part in
the parade and carnival of games, food and fun! The parade was led by the Newport Beach Police Department
and featured Grand Marshall, Piper Evans, Mayor Keith Curry, and Mayor Pro Tem Rush Hill. A special
thanks to our partners, the Mariners Elementary School Foundation and the generous sponsors.
3
DISNEYLAND PARADE CAMP
Fourteen participants were featured in the Dance the Magic Disneyland Summer Classic Parade on July 12.
The dancers spent a week learning the parade choreography and techniques to prepare for the big day. Smiling
faces danced down Disneyland’s Main Street, USA. Participants had a great time meeting other dancers from
around the world from Hawaii, London, and Australia!
Stay Fit at the Pool!
Looking for cool ways to stay fit this summer? Join us for extended lap swim hours and Aqua Zumba!
Lap Swim Hours:
CDM Pool: Mon-Thurs, 10am-1pm and 6-8pm; Fridays 6-8pm; Sat & Sun 7:30-11:30am
NHHS Pool: Mon-Thurs 10am-1pm
Aqua Zumba:
NHHS Pool: Mon and/or Wed from 6-6:45pm
For more information, contact Leslie Hardy:
Lhardy@newportbeachca.gov
4
PARK PATROL
Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the
number of times they stopped and spoke to customers other than requested calls. Due to the timing
of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive
April summary). During the month of June, Park Patrol had the following number of contacts:
1. Requested Calls
38 with Youth Sports Groups
9 Field related issues/checks
16 Park/Picnic/reservation issues/checks
47 Community Center issues/checks
7 Playground checks
14 other
Event Checks
- 3 Pre Event
- 3 Post Event
CdM Beach Contacts
- 80 BBQ
- 63 Charcoal
- 78 Tents
2. Public Contacts
195 Education
14 Alcohol
114 Dog related NOV Written Warnings Issued – 3 for parking violations and commercial activity.
Citations Issued – 5 issued for parking violations.
FACILITY RENTALS & SPECIAL EVENT PERMITS
During the period of June 16 – July 15, 2013 there were:
19 Picnic/Park Area Rentals
4 Room Rentals
1 Field Rentals
1 Gym Rentals
As of July 16, 2013, there were 181 Special Event Permits processed and issued for the year.
Those events of note for this period are:
Concert at the Park: Civic Center, June 30- Attendance: 1800
Mariners Parade: Mariners Park, July 4 - Attendance: 5000
Old Glory Boat Parade: Newport Harbor, July 4 - Attendance: 200
Newport Dunes Firework Display: Newport Dunes, July 4- Attendance: 5000
Peninsula Point Parade: Peninsula Point, July 4- Attendance: 300
Big Canyon Country Club Fireworks: Big Canyon, July 4 - Attendance: 500
Pier to Piew Swim: Balboa & Newport Piers, July 13 - Attendance: 250
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Senior Services
Monthly Activities Report
To: Parks, Beaches & Recreation Commission
From: Celeste Jardine-Haug, Senior Services Manager
Re: Senior Services Division Monthly Activities Report
OASIS ROCKS OUT TO THE BEATLES
Abbey Road, a Beatles tribute band, played to a sold out crowd of 200 in
the OASIS courtyard on July 12. While the band played all of the
Beatles’ hits throughout the years, adults young and old danced and
swayed to the music with friends and loved ones. One woman remarked
how this concert brought back memories of her time at Woodstock!
(without the drugs, of course!) A delicious box dinner was served as
well. The OASIS staff was praised throughout the night for a lovely
event. This email was received on Monday morning:
“Just wanted to tell you how much we enjoyed your Courtyard
Concert on Friday! Not only did we love the band, but we were
SO impressed with the amazing way all of you at OASIS had
the organization of the event down to a science! It ran so
smoothly, with great crowd control, lovely warm welcomes by
you and others. There was room for everything and it was
perfectly executed. Thank you so much for providing such a
wonderful event. Good to see you!”
Ronni & Gil Lasky
OASIS SENIOR RESOURCES EXPO & “A TASTE AT OASIS “
The OASIS Senior Center hosted another fantastically successful Senior Resources Expo on July 20,
in the OASIS Event Center and courtyard. Seniors, their families and anyone else that were
interested in senior oriented products and services were invited to this FREE event. Sixty vendors
were available to answer questions and provide information. There was a free continental breakfast,
lots of give a ways and raffles. At noon, “A Taste At OASIS” was offered. A wide variety of gourmet
foods were provided by six local retirement communities. Lunch tickets are on sale for $3.
FACILITY RENTALS
During the period of June 16 – Jul 15, 2013 there were:
2 rentals of the Event Center
5 rentals of classrooms
6
NNEEWWPPOORRTT BBEEAACCHH
PB&R Commission Staff Report
CITY OF
Agenda Item No. 5B
August 6, 2013
ABSTRACT:
Request from Newport Mesa Soccer Club (NMSC) to utilize temporary lights at Bonita
Canyon Sports Park (BCSP) field #5.
RECOMMENDATION:
Approve request from NMSC (Attachment A) for temporary lights at BCSP field #5
October 1 – November 22, 2013 (8 weeks) and January 6 – March 7, 2014 from dusk to
7:45pm (9 weeks), weekdays only.
FUNDING REQUIREMENTS:
No City funding required. All costs associated to be the responsibility of Newport Mesa
Soccer Club.
DISCUSSION:
The demand for lighted fields in the City cannot be met with the current supply that is
available. Due to shortages in fields with lighting, NMSC was not allocated any lit field
space for the upcoming fall season. NMSC is proposing to utilize temporary lights at
Bonita Canyon Sports Park (BCSP) field #5 (see Attachment B). NMSC was granted use
of temporary lights at BCSP field #5 over the past six years and has complied with all
conditions. A layout of the proposed light is attached (see Attachment C).
NMSC will continue to use the recommended metal halide bulb fixture and is proposing to
use four light standards, two each placed at opposite ends of the field. Last year, NMSC
utilized three standards, one at each end of the field and one in the middle. This change
will mitigate a shadowed ball and corners, and a dimness that made it hard for the children
TO: Parks, Beaches & Recreation Commission
FROM: Recreation Department
Laura Detweiler, Rec & Sr Service Director
949-644-3157, LDetweiler@newportbeachca.gov
PREPARED BY: Sean Levin, Recreation Superintendent
TITLE:
Request by Newport Mesa Soccer Club for Temporary Lights at
Bonita Canyon Sports Park Field #5
Request by Newport Mesa Soccer Club for Temporary Lights
at Bonita Canyon Sports Park Field #5
August 06, 2013
Page 2
to see their teammates. This configuration will help NMSC move their practice areas
around which will reduce wear on the grass. The elimination of the middle field light
standard should also reduce the collateral light impact on the surrounding community as
well.
BACKGROUND
NMSC is a 501C3 club soccer organization that serves the youth in the Newport-Mesa
area. Club soccer is an exclusive activity in which the players must be selected based
on skill level in order to participate. The organization is in its 9th year of existence and
currently has 30 teams made up of over 600 youth ages 5-17 years old. Over 75% of
their current participants are Newport Beach residents.
The Recreation Division allocates athletic field space to Youth Sports Commission
Member Organizations (YSCMO), club sports groups and adult sports programs. There
are currently eight lighted fields within the city.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). All residents within 300’ of Bonita
Canyon Sports Park were noticed.
Attachments:
A. Letter from NMSC dated 7/5/13
B. An Example of the Portable Light
C. Layout of Lights
D. Sample Postcard mailed to all residents within 300 feet
July 5, 2013
Mr. Sean Levin
Recreation Superintendent
City of Newport Beach
Dear Mr. Levin,
Please accept this letter as a formal request by the Newport Mesa Soccer Club for the use of temporary
lighting at Bonita Canyon Sports Park Field #5 in the City of Newport Beach.
The Newport Mesa Soccer Club is a 501(c)3 non-profit organization that serves children in the Newport-
Mesa area. We provide a year-round, athletic, team-orientated experience for the community. Club soccer
is often the next step for children who have progressed through AYSO programs and want to continue
playing at a highly competitive level through their Jr. and Sr. High School years and possibly in College.
Though only in our 9th year of existence, we currently have over 30 teams with over 600 children in the
program ranging from ages 5-17 years old. Over 75% of our youth participants are Newport Beach
residents, 59% are girls (an important factor towards the goal of gender equity for the city).
The conditions for which we propose for our request are as follows:
• Light fixtures: Four portable diesel-powered temporary lights, the type of which deemed acceptable to
the City Recreation Department, as in prior years. Operated via security key.
• Location: Two portable lights at each end of the field, positioned so as to not shine toward the
bordering residences.
• Hours of Operation: Oct. 1 – Nov. 22, 2013 (8 weeks) and Jan. 6 – March 7, 2014 (9 weeks) from
dusk to 7:45pm, weekdays only. Due to DST, the average daily light usage is projected to be minimal
(1-2 hours/night, ending by 7:45pm).
• Storage & Safety: During non–operational hours, the lights will be locked and stored in a location
acceptable to the Recreation Dept.
This will be our seventh year to use temporary lights at this field. We believe the City and local residents
would agree that we have been good stewards of the City’s park. We work diligently with the Recreation
staff, Park Patrol and our members to ensure the local residents are not inconvenienced. There are not
enough lighted fields in the city to accommodate our kids. These temporary lights provide a welcome, but
less than ideal solution. At this time of the year, it gets dark as early as 4:50pm. Without lights, we would
not be able to continue to provide this positive, contructive activity for our local youth. The need for
organized and constructive after-school activities for adolescents cannot be over-emphasized. This field
is an ideal location for temporary lighting as there are no homes adjacent to the property and a wide
greenbelt area surrounds the field, minimizing the impact on the local residents. In addition, we strictly
adhere to the approved hours of operation and we work diligently to control traffic.
Thank you for your consideration.
Mark Arblaster
President
Newport Mesa Soccer Club is a 501(c)3 non-profit organization.
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PB&R Commission Staff Report
CITY OF
Item No. 5C
August 6, 2013
RECOMMENDATION:
Staff recommends that the PB&R Commission appoint two Commissioners (unless
otherwise noted) each to serve on the following Ad Hoc Committees:
Community Service Award — Assist with administering the Community Service Award
Program and identifying recipients. Appoint three commissioners.
Currently serving: Commissioners Cole, Englebrecht & Hamilton
Lower Castaways Park Design – Collaborate with Harbor Commission to develop a
conceptual design for Lower Castaways.
West Side Dogs Off Leash – Work with community to examine off leash options.
Youth Sports Commission Liaison — Provide advisory support to the Youth Sports
Commission in the allocation of field space.
Currently serving: Chair Anderson & Commissioner Englebrecht
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the PB&R Commission considers the item).
TO: Parks, Beaches & Recreation Commission
FROM: Recreation Department
Laura Detweiler, Rec & Sr Services Director
949-644-3157, LDetweiler@newportbeachca.gov
TITLE:
Ad Hoc Committee Appointments