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HomeMy WebLinkAbout2/4/2014 - PB&R Commission This Parks, Beaches & Recreation Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Parks, Beaches & Recreation Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Parks, Beaches & Recreation Commission and items not on the agenda but are within the subject matter jurisdiction of the Parks, Beaches & Recreation Commission. The Parks, Beaches & Recreation Commission may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to accommodate you in every reasonable manner. If requested, this agenda will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Please contact the Parks, Beaches & Recreation Commission Secretary at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3151 or recreation@newportbeachca.gov. CITY OF NEWPORT BEACH PARKS, BEACHES & RECREATION AGENDA CITY COUNCIL CHAMBERS @ CIVIC CENTER 100 Civic Center Drive TUESDAY, February 4, 2014– 6PM PB&R Commission Members: Staff Members: Tom Anderson, Chair Ron Cole, Vice Chair Kathy Hamilton Laird Hayes Walt Howald Roy Englebrecht Marie Marston Laura Detweiler, Recreation & Senior Services Director Sean Levin, Recreation Superintendent Mike Pisani, Acting Municipal Operations Director Teri Craig, Administrative Assistant 1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION COMMISSION TO ORDER 2) ROLL CALL 3) NOTICE TO THE PUBLIC Public comments are invited on agenda items generally considered to be within the subject matter jurisdiction of the PB&R Commission. The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the PB&R Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The PB&R Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. 4) PRESENTATION OF THE COMMUNITY SERVICE AWARD — Newport Theatre Arts Center Board of Directors 5) CONSENT CALENDAR All matters listed under Consent Calendar 5A-5D are considered by the PB&R Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A. Minutes of the December 3, 2013 meeting. Recommendation: Waive reading of subject minutes, approve and order filed. B. Parks & Operations Division Activity Report. Recommendation: Receive/file Activity Report. C. Recreation & Seniors Services Activity Report. Recommendation: Receive/file Activity Report of past and upcoming projects and events. D. Picnic Table & Barbeque Grill Donation — Corona del Mar State Beach Recommendation: Approve donation of three (3) picnic tables and two (2) barbeque grills at the Corona del Mar State Beach park area in memory of Howard Hugh Love by Gordon Glade. 2 Page 2 6) CURRENT / NEW BUSINESS – Staff Report A. Blackball Regulations Review and Recommendations Recommendation: Consider recommendation of the Blackball Working Group to rescind Resolution No. 95-116 and; review and forward draft Resolution No. 2014-__ to City Council for their approval. B. Special Tree Removal — Groves Bike Trail Recommendation: Consider request of MOD Staff to remove one (1) City Special Blue Gum – Landmark Tree and replaced with a Coast Live Oak Tree. This tree is recommended to be removed to mitigate potential tree failure due to sulfur fungus conks and root decay. C. Bench Donation — Grant Howald Passive Park Recommendation: Consider donation of bench to be installed at Grant Howald Passive Park for Willard & Gayle Courtney by Ken Schwarz. D. Denial of Tree Removal Request Appeal — 2113 Seville Avenue Recommendation: Consider request of MOD staff to deny appeal of Ann Kenowsky to remove a City Southern Magnolia tree at 2113 Seville Avenue. E. Request by Newport Beach Elite Baseball for Temporary Lights at Coastal Peak Park Recommendation: Consider request from Newport Beach Elite Baseball to use portable temporary lights in the batting cages from February 17 – March 9 and November 2 December 12 from dusk to 6pm, weekdays only. 6) PARKS, BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS, AD HOC UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) 7) PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the PB&R Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The PB&R Commission has the discretion to extend or shorten the speakers’ time limit on non-agenda items, provided the time limit adjustment is applied equally to all speakers. 8) ADJOURNMENT CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting December 3, 2013 – 6pm 1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION COMMISSION TO ORDER – 6:09 p.m. 2) ROLL CALL Present: Tom Anderson, Chair Ron Cole, Vice Chair Kathy Hamilton Walt Howald Marie Marston Absent: Roy Englebrecht Staff: Laura Detweiler, Recreation & Senior Services Director Mike Pisani, Deputy Municipal Operations Director Teri Craig, Administrative Assistant 3) NOTICE TO THE PUBLIC 4) CONSENT CALENDAR A. Minutes of the November 5, 2013 regular meeting. Recommendation: Waive reading of subject minutes, approve and order filed. B. Parks & Operations Division Activity Report. Recommendation: Receive/file monthly Activity Report for activities and upcoming projects. C. Recreation & Seniors Services Activity Report. Recommendation: Receive/file Activity Report for activities for past and upcoming projects and events. Motion by Commissioner Marston; seconded by Commissioner Howell, to accept items 4A – 4C of the Consent Calendar. Motion carried by acclamation. 5) CURRENT / NEW BUSINESS – Staff Report A. Special Tree Removal — 554 Hazel Drive Recommendation: Consider request of MOD Staff to remove one (1) City Special tree – Neighborhood Eucalyptus (Desert Gum) tree located at 554 Hazel Drive on Poppy Avenue due to the locations of the water main and gas meter lines. Tree would be replaced with an Australian Willow due to the unavailability of the designated street tree ten feet south of the current location. Deputy Director Pisani presented details of the report addressing location, type of tree. He noted that the request for removal is due to curb and gutter damage; documentation was submitted by the property owner regarding sewer line issues related to the tree, drain-cleaning and sewer Parks, Beaches & Recreation Commission December 3, 2013 Page 2 repair expenses incurred by the property owner. He added that the replacement tree would be planted approximately ten (10) feet from the existing tree to not interfere with sewer lines. Commissioner Marston noted that the property is at 554 Hazel Drive but all the repair work is listed on Poppy Avenue and asked whether it relates to the same property. Deputy Director Pisani explained that the tree is on the border of 554 Hazel Drive and 612 Poppy Avenue. Commissioner Marston inquired regarding the differing recommendations. Deputy Director Pisani explained that earlier, there had been no evidence of the sewer repairs conducted but once the documentation was received staff changed its recommendations. It was noted that although much of the sewer repair involved wipes and hair, the sewers were also affected by the roots of the tree. Chair Anderson opened the public discussion. Ed Elowe, 612 Poppy, stated that he made the request due to numerous sewer problems over the years. He expressed concerns that when the tree and roots are removed, that the sewer lines not be damaged in the process. Chair Anderson closed the public discussion. Deputy Director Pisani explained that if damage to the sewer line occurs upon removal of the tree, the City would be responsible to repair it, up to the property line. Motion by Commissioner Hamilton; seconded by Chair Anderson, to approve removal of the tree located at 554 Hazel Drive on Poppy Avenue due to the locations of the water main and gas meter lines. Motion carried by acclamation. B. Special Tree Removal — 535 Hazel Drive Recommendation: Consider request of MOD Staff to remove one (1) City Special tree – Neighborhood Eucalyptus tree located at 535 Hazel Drive due to conflicts with homeowner’s driveway and replaced with an Australian Willow due to the unavailability of the designated street tree ten feet south of the current location. Deputy Director Pisani presented details of the report addressing location, type of tree, termite damage and decay, efforts to preserve the tree and recommendations. In response to Commissioner Marston's inquiry, Deputy Director Pisani addressed the specific tree recommended for removal. In reply to Commissioner Howald's question, Deputy Director Pisani reported that termite infestation occurs in various types of trees and that this is the first time that a removal of a tree is recommended because of termite infestation and that in terms of the specific tree, it has also experienced decay and stated that there is no hope in saving the tree. Chair Anderson stated he was unaware that termites attacked live wood. Parks, Beaches & Recreation Commission December 3, 2013 Page 3 Commissioner Marston commented on other trees on Poppy that have been significantly pruned and expressed concerns with the growth of the replacement tree into existing electrical lines. She suggested the possibility of selecting a tree that grows to a shorter height. Deputy Director Pisani stated that it would be a significant amount of time for the tree to reach a height were it would reach the electrical lines and commented that by then, the utilities may be undergrounded. Chair Anderson opened the public discussion. Carol Rush stated that the tree on the north side of the residence was previously removed for the same reason noting that there is a problem with termite infestation. She added that the tree set for removal is not yet marked adding that both of the trees on the property are infested. Deputy Director Pisani reported that the northern-most, smaller tree is the one to be removed as it has both termite infestation and decay. Ms. Rush reported that both trees on the property need to be removed. Jim Mosher stated that the Australian Willow is not the currently-designated tree for the subject street tree. He added that everyone on Poppy will be affected by the policy change and that they should have an opportunity to speak on the matter. Mrs. Elowe, 554 Hazel, stated that she lives directly across the street from a childcare center and expressed concerns with public safety related to the surrounding trees. She stated that there is another eucalyptus tree close to Poppy, which should also be removed and went on to say that she would like to see a consolidated, organized approach to assessing all the trees on Poppy Avenue. Chair Anderson closed the public discussion. Commissioner Marston commented that she had asked staff several months ago, to do a consolidated review of the trees on Poppy. Deputy Director Pisani reported that staff is currently working with Public Works to survey the trees on the 200 and 300 blocks of Poppy. Vice Chair Cole inquired about the process going forward in terms of the Commission evaluating the completed survey. Deputy Director Pisani commented on the initial study being conducted, including private property issues, and stated that it will take several months to complete. Commissioner Hamilton commented on the depth of the parkways and wondered if the Australian Willow will be considered for other areas of the street. She noted that it appears to be a trend. Deputy Director Pisani reported that the tree looks like the eucalyptus tree and staff is trying to keep a consistent look on Poppy. Commissioner Howald commented on the ultimate height of the proposed tree and expressed concerns that the tree would need to be reconsidered in the future because of possible growth Parks, Beaches & Recreation Commission December 3, 2013 Page 4 into utility wires. He asked about the research and obtaining a report on G-1 Policy changes in relation to the trees. Deputy Director Pisani explained that choice of trees is related to Policy G-6, that the City's new tree contractor is working with staff to resolve the issues and that the Commission should be receiving a report during the first part of next year. He added that issues with Policy G-1 will be addressed in the future. Commissioner Howald expressed concerns about having a consistent policy regarding replacement trees. Discussion followed regarding future consideration by the Ad Hoc Committee, the Commission and Council of the types of trees to use as replacements on Poppy. Deputy Director Pisani addressed the estimated time for the replacement trees to grow at specific heights. Commissioner Howald hoped that a policy changes will be developed soon, taking into account tree heights and possible effects on sewers and power lines. Commissioner Marston reiterated that the study on Poppy should be the entire length of the street, not just certain blocks. She indicated support for removal of the subject tree but expressed concerns that the replacement tree looks like eucalyptus since many of the eucalyptus trees are being removed. She added that staff should look at using a different replacement tree. Chair Anderson agreed that the tree needs to be removed but indicated there should be no rush in replacing it until a designated tree is chosen. He reminded members that the Commission can only act on matters on the agenda. Director Detweiler asked for the Commission specific expectations regarding the tree study on Poppy. Commissioner Marston stated that the trees should be inventoried as to their health as well as related safety concerns. Depending on the results, an assessment could be made regarding the type of replacement tree to plant. She stated that many of the trees are problematic and will continue to come before the Commission. Discussion followed regarding the need to update the list of designated replacement trees for specific trees, with at least three choices. Commissioner Howald agreed that an analysis should be conducted with consideration of all the trees on Poppy. Motion by Chair Anderson; seconded by Commissioner Marston, to approve the removal of one (1) City Special tree – Neighborhood Eucalyptus tree but to defer its replacement subsequent to the result of staff analysis as reported in the near future. Motion carried by acclamation. C. Reforestation — 1946 Port Edwards Place Recommendation: Consider request of MOD Staff to reforest one (1) City Carrotwood street tree located at 1946 Port Edwards Place and replaced with the designated Golden Rain street tree. Parks, Beaches & Recreation Commission December 3, 2013 Page 5 Deputy Director Pisani presented the staff report addressing location, denial of initial request by staff and actions by the Homeowners Association. He stated that currently there are no curb and gutter issues that would justify removal of the tree by the City. He reported that the tree would be replaced with the designated Golden Rain street tree at the property owner's cost. Commissioner Hamilton commented on the type of trees in the area. Director Pisani stated that the Carrotwood is the designated street tree in the area but that it is a problematic tree per the City's G-1 Policy. Chair Anderson confirmed that the initial request for removal was denied. Discussion followed regarding Homeowner Associations' reforestation approval process. Chair Anderson opened the public discussion. Jim Mosher wondered if the City notified neighboring residences regarding the action and pointed out that it takes time to grow a tree of this size and noted the differences in value regarding the existing and replacement trees and questioned if it would be in the public interest to approve the reforestation. Chair Anderson closed the public discussion. Motion by Commissioner Marston; seconded by Vice Chair Cole, to deny the request of MOD Staff to reforest one (1) City Carrotwood street tree located at 1946 Port Edwards Place and replaced with the designated Golden Rain street tree. Motion carried by acclamation. D. Bench Donation — 19th Street / West Ocean Front Recommendation: Consider bench donation request of Bill Bennett to be located along West Ocean Front at the 19th Street end in memory of Walter D. K. Gibson III. Deputy Director Pisani presented details of the staff report noting that a request was made by Bill Bennett to donate a bench to be located along West Ocean Front at the 19th Street end, in memory of Walter D. K. Gibson, III. He added that Mr. Bennett is willing to pay for the full cost of the bench in addition to a 10% maintenance fee as required by Council Policy B17. He addressed the location and noted that it is in an area where it will be well-used by residents and visitors. Commissioner Marston asked about the placement of the bench. Deputy Director Pisani reported that it would be placed on a four by six concrete pad which is included in the cost. Chair Anderson opened the public discussion. Carol Martin reported that her view is within the proposed location of the bench. She inquired as to the process by which the City chooses the location for donated benches. She stated that this is a good example of the need for local input and added that this particular location is very impacted because of the City's inability to police existing problems and that it poses a safety concern. She reported blood spots from last summer that the City has not removed and noted multiple accidents in the area. Ms. Martin expressed concerns with possible litigation against the City because of same and access to the boardwalk on 19th Street by accident risks by cyclists. Parks, Beaches & Recreation Commission December 3, 2013 Page 6 Jim Mosher commented on existing benches in the area and suggested consideration of the location of the proposed donation in relation to them adding that it would be nice if they were uniformly spaced. Chair Anderson closed the public discussion. In response to Vice Chair Cole's inquiry regarding how the site was chosen, Director Pisani reported that there is a list for benches in parks but not one for benches on the beach. Vice Chair Cole commented on challenges with accidents related to the existing curb near the proposed location for the donated bench. Deputy Director Pisani reported that the pad goes out onto the beach and will not take width away from the ocean front sidewalk. Pedestrian or bicycle traffic will not be affected. Motion by Chair Anderson; seconded by Commissioner Marston, to approve the bench donation request of Bill Bennett to be located along West Ocean Front at the 19th Street end in memory of Walter D. K. Gibson III. Motion carried by acclamation. 6) PARKS, BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS, UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Deputy Director Pisani reported the retirement of Municipal Operations Director Mark Harmon. He added that at the November 12, 2013 Council meeting, City Council approved a contract with a new vendor for tree services — Great Scott Tree Service and will begin work December 4, 2013. He added that their level of service is very high. Director Detweiler reported that Santa Claus would be at the Newport Coast Community Center on December 6 at 9:30am. She reported that City offices and community centers will close at noon on December 24, 2013 and will reopen on January 2, 2014. She thanked each staff member and members of the Commission for their work this year and wished everyone a Happy Holiday. Chair Anderson announced an upcoming meeting of the Youth Sports Commission. He asked about status of adult sports resident/non resident tracking. Director Detweiler reported that the process has been delayed but that staff will address it. Commissioner Howald asked about the possibility of staff providing information on the trees on Poppy Avenue from 5th to the Ocean and noted that he like to see it on the agenda as soon as possible. Commissioner Howald commented on the denial of reforestation considered earlier in the meeting and suggested communicating with the Homeowner's Association to discuss possible replacements. It was noted that the issue of Blackball would be addressed at either the February or March, meeting. 7) PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher commented on the resignation of former Commissioner Tingley and retirement of Director Harmon and stated that he would expect the City to be actively looking for a Parks, Beaches & Recreation Commission December 3, 2013 Page 7 replacement but no such opening is indicated in the City's website. Mr. Mosher also addressed comments made by Council Member Gardner that the Commission was working on an Urban Forest Master Plan to be presented to Council. He suggested the possibility of contracting with a nursery or growing desired trees to ensure their availability and size when needed. 8) ADJOURNMENT @ 7:09 p.m. Submitted by: ________ Teri Craig, Admin Assistant Approved by: Tom Anderson, Chair Recreation Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Sean Levin, Recreation Superintendent Celeste Jardine-Haug, Senior Services Manager Re: Recreation & Senior Services Department Monthly Activities Report Breakfast with Santa On December 6, the Department hosted its first ever Breakfast with Santa event at the Newport Coast Community Center. Decked out head to toe in holiday décor, the Center welcomed over 100 kids and adults of all ages. Participants enjoyed breakfast, played games, made crafts and had their picture taken with Mr. & Mrs. Claus. Santa’s Little Helpers are looking forward to next year’s event! Holiday Cheer Brings Memorable Show On December 18, OASIS held a holiday show that featured singing, dancing and acting by the children and teens of Center Stage Studios. Some of the performances were chosen from Cole Porter, several Broadway shows and “White Christmas.” The crowd of two hundred was filled with excitement and holiday spirit. Holiday Outreach Programs at OASIS The holidays are about reaching out to others and helping the less fortunate. OASIS, with the help of its members, collected 18 handmade lap robes and donated them to a nursing home for the residents who may not have family to receive holiday gifts from. The seniors of OASIS also made and donated 33 hats to SPIN (Serving People In Need) for people living on the street. An annual food drive was also held and 15 cases of food were sent to SOS (Share Our Selves) for their clients. Lastly, with the generous donation of $400 from the OASIS Duplicate Bridge Group to 23 seniors, who can no longer attend activities due to unforeseen circumstances, were able to receive some holiday cheer. Those seniors received a beautiful canvas tote bag filled with an assortment of goodies, a beautifully packaged box of cookies and a handmade lap robe along with a friendly visit. They were all delighted for the company and thrilled at being remembered during this time of year. Item 5C February 4, 2014 2 Welcome to the Recreation & Senior Services Department and City Brason Alexander joins us as the new Recreation Coordinator for contract classes and special events. Brason comes to us from Tacoma, Washington with over 10 years experience in the recreation industry. Brason played basketball for the University of Puget where he received his Bachelors degree. In his spare time, Brason enjoys spending time with his wife and two children, as well as, playing guitar and staying active. Molly Patience joins us as the new Sports Coordinator from City of Los Alamitos where she worked for two years running youth and adult sports leagues. She graduated from San Diego State University with a Bachelors Degree in Psychology and a Minor in Recreation. She is completing her Masters Degree in Recreation Administration at CSU Long Beach. In her free time, Molly likes to hike, rock climb and hang out with her pup, Marshall. Josh Weinik, the new Marine Naturalist Interpreter, has a B.S. in Marketing. Josh is currently working toward a Masters’ degree in Environmental Studies at Cal State Fullerton, focusing on community-based conservation efforts. Most recently, Josh worked for Heron’s Head Park and EcoCenter in San Francisco where he conducted habitat restoration projects. In his free time Josh likes to surf, fish, and volunteer on habitat restoration projects. The Department is very excited to have Brason, Molly and Josh join the team! Brason Alexander Molly Patience Josh Weinik Contract Class Coordinator Sports Coordinator Marine Naturalist Interpreter Aquatic Training Comes in Handy Laura Soukup, one of the pool swim instructors/lifeguard, shared how she utilized her First Aid and Lifeguard Training outside of work: “Just wanted to send a little email and let you know all of my training really came in handy today. I was turning onto Lido and there had just been a motorcycle accident and I immediately got out of my car and checked all of his injuries, found out he had hit his head and did the c-spine stabilization. Once the Fire Department got there I told them everything that I knew about what had happened since I had gotten there and then they took over stabilization. There were nurses there, but they didn't seem to know anything, I had to take over the scene until more advanced medical personal got there.” Good job, Laura! Keep up the great work! 3 West Newport Park In December four tennis, four handball, and one basketball court was resurfaced at West Newport Park. These courts are some of the most popular, heavily used courts in the City. The regular users got an early Christmas present and will now enjoy the refurbished courts. Annual Wine & Cheese Social OASIS held the Annual Wine and Cheese Social on January 15 at in the Evelyn Hart Event Center. In addition to the delicious wine and cheese, What a pleasure it was to have Mayor Rush Hill in attendance at the special event.       Thank You MOD! With the lifeguard headquarters under construction, the Recreation department needed help finding a way to store program surf boards and wetsuits. Endless Sun Surf School teaches classes for the Newport Elementary ACE program and needed easy access to their equipment while construction is underway. The Department reached out to Joe Delgado, who helped find the right container. Joe and Mike helped by first leveling out the sand, then moved a several ton box to a corner, and created a barrier to protect it during high tide. The temporary storage will remain up until the lifeguard headquarter renovations are complete.                   4 Youth Sports Commission Policy Study Group Staff from Recreation and the Parks Divisions along with Parks, Beaches and Recreation Commissioner Anderson met with the Youth Sports community on January 22 marking the first of several meetings to review the three field allocation documents related to youth sports organizations and determine the most appropriate way to consolidate them into a comprehensive document. A finalized document is planned for Parks, Beaches & Recreation Commission review before the fall Allocation Meeting in June.   Welcome Back Hangtime Sports! Hangtime Sports was re-selected as the Adult Basketball league contractor for the 2014 basketball season. Hangtime Sports went through the RFP process after the scope of services was restructured to emphasize more city staff involvement with league issues and improved customer service with participants. Over the last year, Hangtime Sports has developed a rapport with teams and increased the quality of the league and its officiating. The Department is excited to bring Hangtime Sports back and work with them to develop the basketball programming. Marine Protection Welcomes Shayna Shayna, the new program coordinator, received her B.S. in Biology from Scripps College, and will soon add a M.S. from CSU Fullerton, where she is studying the impact of traffic noise on the behavior and communication of Anna's Hummingbird. Shayna has been working for the City of Dana Point for the last couple years and will be there through May as a Water Quality Intern. She spends most of her time at the Nature Interpretive Center talking to visitors, overseeing an amazing group of volunteer docents, and developing interpretive displays. In years past, Shayna has worked at the Seymour Center, a small aquarium in Santa Cruz, staffing the touch tank and creating exhibits. Shayna is passionate about public science education, and is thrilled to bring her enthusiasm to learners of all ages!     Park Patrol Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary). During the month of November/December Park Patrol had the following number of contacts: 1. REQUESTED Calls  74 with Youth Sports Groups  59 Field related issues/checks  4 Park/Picnic/reservation issues/checks  78 Community Center issues/checks  93 Playground checks  46 other  0 CdM Beach Contacts 2. PUBLIC CONTACTS  233 Education  3 Alcohol  257 Dog related  Written Warning Issued: 11 for parking violations  Citations Issued – 0 5 FACILITY RENTALS & SPECIAL EVENT PERMITS During the period of November 16 – Jan 15, 2014 there were:  8 Picnic/Park Area Rentals  5 Room Rentals  1 Field Rentals  6 Gym Rentals  19 OASIS Classroom Rentals  9 OASIS Event Center Rentals  46 Civic Center Rentals As of January 15, 2014, there were 9 Special Event Permits processed and issued for the year. Those events of note for this period are: Fashion Island Tree Lighting – Fashion Island, 11/15-16/2013 - Attendance: 5000 Balboa Island Tree Lighting-Balboa Island, 12/1/2013, Attendance: 200 Balboa Village Tree Lighting-Palm/Balboa, 12/7/2013, Attendance: 200 CdM Xmas Walk- CdM, 11/8/2013, Attendance: 5000 Xmas Boas Parade/Fireworks- Newport Harbor, 12/18-22/2013, Attendance: 1 M New Years Eve Party- Newport Dunes, 12/31/2013, Attendance: 500 BSC Bowl Party- Newport Dunes, 01/2-3/2014, Attendance: 500 6 OASIS UTILIZATION REPORT November & December 2013 PARTICIPANTS ATTENDING38,364CUSTOMERS RECREATIONAL CLASSES (Oct-Nov-Dec)16,178 CUSTOMERS FITNESS CENTER 10,652 CUSTOMERS PERSONALIZED SERVICES PROVIDED 4,153 CUSTOMERS Includes: Blood Pressure51Medical Equipment Rentals72 Counseling-Persons80 EldercareAll Rentals23 Employment30Senior Assessment(hrs)75 HICAP 51Telephone Reassurance333 Housing Counseling60Visual Screening0 Information and Referral3370Taxes (Seasonal)0 Legal Assistance8 SENIORS RECEIVING TRANSPORTATION SERVICES 1,988 RIDERS Care-A-Van/Shuttle CUSTOMERS RECEIVING NOON MEALS @ OASIS 3,125 CUSTOMERS *includes meals on wheels VOLUNTEER SERVICES PROVIDED AT THE CENTER 1,856 HOURS Includes:Kitchen & Home Delivered Meals Front OfficeTravel Office Gift ShopLibrary InstructorsPresident Treasurer Vice President BookkeeperTaxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL 210 CUSTOMERS Day Trips San Diego Holiday SpectacularPalm Spring Follies45 Spectacular45 Holiday Tea @ Pre Xmas Party50 the Christmas House31Viejas Casino39 SPECIAL EVENTS/SCREENINGS/LECTURES 2,058 PERSONS UCI Lecture: Your Medications 16 Healthy Brain Aging 170 Thanksgiving Luncheon, movie, paiano concenrt & bunco 424 Holiday Show 200Fitness Center Social 35 Christmas Luncheon 76Vericose Veins 25 Fitness Center Social 35Medicare Part D Clinic 92 Sailing, Golf, Computer Friends, Big Band and Let’s Go Trippin’ 985 7 MEETS AT OASIS SENIOR CENTER (5TH& ARGUERITE PARKING LOT) February 8 Pancake Breakfast @ OASIS – 9-11am for $4 February 11 Marina Park Ground Breaking – 4-4:45pm 18th Street & W. Balboa Boulevard February 19 Swing Concert @ OASIS – 3-4pm for $5 February 22 Reserve Upper Loop Sunset Hike – 5pm for Free Meet at Newport Coast Community Center Monthly Beach Clean Up – 9am-Noon Xontact swelsh@newportbeachca.gov for more information February 27 Spring Registration Begins March 8 Marine Protected Area Hikle – 9-11am Meet at Little Corona Lifeguard Tower March 23 Spirit Run – Camp Expo @ Fashion Island Summer Camp Early Bird Registration Begins  NEWPORT BEACH PB&R Commission Staff Report  CITY OF  Agenda Item No. 6A February 4, 2014 ABSTRACT: The City of Newport Beach adopted Resolution No. 6347 in 1966 that created restrictions on specific uses in open water within City limits. Subsequent resolutions modified restrictions based on public opinion and professional input. There have been fourteen resolutions adopted by the City Council with the last being in 1995. Resolution No. 95-116 has worked effectively for City staff and beach visitors (see Attachment A for a Summary of the History of the Blackball Policy in the City of Newport Beach). With increasing popularity of all forms of recreational use, however, the Blackball Working Group was formed in September 2013 and tasked with evaluating and revising the current regulations to enhance public access while maintaining public safety. RECOMMENDATION: 1. Review and forward draft Resolution No 2014-__ (Attachment B) to City Council for approval. 2. The Blackball Working Group recommends rescinding Resolution No. 95-116 (Attachment C). FUNDING REQUIREMENTS: There is no fiscal impact related to this item. DISCUSSION: After a comprehensive review of surfing regulations, the Blackball Working Group has reached the following recommendations: TO: Parks, Beaches, and Recreation Commission FROM: Blackball Working Group PREPARED BY: Fire Department Rob Williams, Assistant Chief 949-644-3047, blackball@newportbeachca.gov TITLE: Blackball Regulations Review and Recommendations Blackball Regulations Review and Recommendations February 04, 2014 Page 2  At any time of the year in any location, the supervising Marine Safety Watch Commander, or designee, has the authority to blackball (prohibit surfing) when an unsafe condition exists between hard board surfers and other users.  With the exception of the areas listed below, the City of Newport Beach will generally prohibit surfing from 11:00am to 4:00pm daily from Memorial Day Weekend to Labor Day unless, in the opinion of the supervising Marine Safety Watch Commander, or designee, the conditions in the water during that period do not create a safety hazard between hard board surfers and other users: o Three non-blackball areas for all-access to all beach users, including, but not limited to, swimmers, body boarders, and surfers:  Orange Street to the city boundary at the Santa Ana River.  48th Street to 56th Street.  A distance from 20 feet to 100 feet southeast of the Balboa Pier. o Surfing is prohibited in the area between 40th Street and 44th Street during all hours from Memorial Day Weekend to Labor Day. o The area of the Wedge is subject to special restrictions.  An extension of the distance at the area known as the “Wedge” from 20 feet to 600 feet from the West Jetty.  An adjustment to the times and dates of “no flotation device” regulations to the area known as the “Wedge” generally from 11:00 am to 4:00 pm from Memorial Day Weekend to Labor Day. Adjust the distances of surfing Area 3 in “Little Corona” to include the area of ocean between the prolongations of Poppy Avenue and Cameo Shores Road. The Fire and Police Departments will conduct an internal policy review to insure consistency of enforcement. This policy review will include alignment of practices and policies, public notifications, as well as Police and Marine Operational staff training. Beginning May 1, 2014, the Fire Department, Marine Operations division will collect statistics on beach usage by swimmers, surfers, body boarders, and beach visitors, as well as information on conflicts and injuries. Overview of Process The Blackball Working Group was established in September 2013 to review the current municipal codes and Council resolutions regarding the regulation of surfing and flotation device restrictions. The Blackball Working Group members are:  Ron Cole – PB&R Vice Chair  Rob Williams – Assistant Chief, Fire Department  Mike Halphide – Lifeguard Captain, Fire Department  David McGill – Deputy Chief, Police Department Blackball Regulations Review and Recommendations February 04, 2014 Page 3  Sean Levin – Superintendent, Recreation & Senior Services Department  Racquel Valdez – Manager, Recreation & Senior Services Department The goal of the working group was:  To solicit input from the community on current blackball surfing regulations;  To develop and discuss thoughtful, educated changes to existing rules (if any) pertaining to the dates, times and locations of Blackball; and  To bring forth recommendations to the Parks, Beaches, & Recreation Commission for review prior to their recommendation to the City Council. The Working Group first met on September 11, 2013, and discussed the purpose of the review and history of blackball regulation. The Working Group met again on September 24, 2013, and identified a course of action and a public outreach program. The public outreach program included the development of a City webpage, email for public comments, a community open forum and small group discussions with organized groups. Public access to register concerns was accomplished by a special City website at www.newportbeachca.gov/blackball. The City also created an electronic mail inbox to receive public communications regarding blackball at blackball@newportbeachca.gov. On Monday, October 21, 2013, the Blackball Working Group held a Community Forum in the Community Room located at the City of Newport Beach Civic Center. The purpose of the meeting was to gather information from the community in regards to open water usage and regulations for beach visitors. Approximately two hundred people were in attendance. Thirty-seven (37) individuals made public comments during the meeting expressing a variety of viewpoints on blackball. Key areas of focus included discussion of the “Wedge” area, the West Newport surfing regulations, and the 40th - 44th Street blackball zone. 0 2 4 6 8 10 12 Eliminate  Blackball 40th‐ 44th   Keep Current  Regulations  from 40th‐44th   Adjust Times  (less hours) or  eliminate  Blackball at  Wedge Keep Current  Regulations at  Wedge Keep Current  Regulations in  West Newport Adjust Times  (less hours) or  eliminate  Blackball in  West Newport Summary of Public Comments from  Meeting October 21, 2013 Blackball Regulations Review and Recommendations February 04, 2014 Page 4 The blackball electronic mailbox received two hundred and two (202) pertinent messages from October 12th through January 8th. Each electronic message was categorized by constituency (Name, residency, group affiliation), location, and policy position. Messages were primarily related to the areas of the Wedge and the West Newport area. The most general trend from the public responses was for the reduction of blackball hours. Many individuals that supported continuation of the current policy cited safety concerns, parking and traffic concerns, and issues of fairness of usage. West Newport Communication Summary  105 electronic messages were received supporting the Newport Surf Council Proposal.  Five (5) electronic messages were received in direct opposition to the Newport Surf Council Proposal.  12 electronic messages were received to uphold current blackball policy in West Newport. From December 2, 2013 through January 7, 2014, three members of the Blackball Working Group (Rob Williams, Michael Halphide, and Racquel Valdez) met with various Constituent Groups.  Homeowners Association of Newport Shores: These homeowners want what they feel are fair and consistent policies. They expressed no opposition to an “all access” area from Orange Street to the Santa Ana River. They wanted to keep the current Blackball policy from 40th to 44th Streets and potentially extend it to 48th Street or add 48th to 52nd Street as a “swimming only” area. Wedge Blackball Emails Change or Adjust Times of  Blackball (15) Eliminate Blackball (58) Keep Policy the Same (14) Blackball Regulations Review and Recommendations February 04, 2014 Page 5  Wedge4all and Skimmer Boarders: This group created an online petition hosted by Change.org, which garnered 3,880 responses from individual around the world. The majority of survey respondents advocated a reduction in blackball hours at the Wedge to allow access for people involved in the sport of skim boarding. They proposed specific use periods for all users at the Wedge, including exclusive but separate use for body surfers, body boarders, skim boarders and surfers.  Newport Surf Council: This group consisted of residents and local business owners from the surfing community. Their primary objective was to expand areas open to surfing in the West Newport area and to reduce the dates/hours of blackball from 40th to 44th street. This group also advocates for more discretion and flexibility by lifeguard staff.  Body Boarders from the Wedge: This group wanted more equity at the Wedge for all users. They proposed to reduce hours and dates for no flotation devices at the Wedge. They encouraged the Working Group to entertain a daily Blackball hour period which excluded hard board devices but allowed flotation devices with swimmers/body surfers.  Wedge Preservation Society: This group represented body surfers. They maintained that current resolution and municipal codes work effectively and provide safety for swimmers at the Wedge. They proposed no change to the current regulation. They agreed that the area from the Jetty to Lifeguard Tower P is too large and may be reduced to the main peak, excluding the area known as “Cylinders” and opening that area to all users. ENVIRONMENTAL REVIEW: Staff recommends the Commission find this action is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the PB&R Commission considers the item). All members of the public who signed in at the October 21, 2013 Blackball Working Group meeting were notified by email with a link to this staff report. Attachments: A. Summary of the History of the Blackball Policy in the City of Newport Beach B. DRAFT Resolution No. 2014-__ C. Resolution No. 95-116 ATTACHMENT A Summary of the History of the Blackball Policy in the City of Newport Beach Blackball regulation in the City of Newport Beach commenced in May of 1966. Resolution No. 6347 created limitations from June 10 - September 15 each calendar year. During the restricted date range, three designated surf areas were established. All other areas were closed to surfing, and surfing areas were closed to swimmers.  Area 1: 19th Street to 30th Street from 7:30 am to 11:00 am  Area 2: 30th Street to the Westerly boundary of the City from 4:00 pm to sunset  Area 3: 20ft- 200ft East of the East Jetty open from 6:00 am-12:00 pm (Monday through Friday), and 6:00 am to 10:00am and 6:00 pm –sunset (Holidays, Saturdays, and Sundays). Subsequent Council Resolutions from 1967 through 1978 modify the zones, times, and created closure areas such as 40th – 44th streets. On November 25, 1985 the Council approved Resolution No. 85-94 that prohibited the use of all flotation devices at the Wedge. On March 13, 1989, Resolution No. 89-10 further modified blackball restriction in the area from 40th – 44th streets. At this time the Council voted to eliminate the 8:00 am to 6:00 pm time frame and close the area at all times from May 1st to October 31st. Also, the Wedge flotation device restriction was limited to summer months when the Wedge lifeguard tower was staffed and a blackball flag was displayed. In 1993, the Council revisited the 1985 Wedge restrictions. Mayor Turner noted several in attendance at the May 10 meeting were present to address the Wedge issue. A letter and petition (112 signatures) was submitted to the Council by Roger Darnell and a second letter submitted by Bill Sharp (600 signatures) stating opposition to the 1985 Wedge restrictions, and advocating for board riding to continue during the periods when the blackball flag is not displayed. At this time, the Wedge Preservation Society and the Balboa Peninsula Point Association endorsed a proposal to completely limit all flotation devices from the West Jetty to “M” Street year round. The outcome of the discussion in 1993 was clarification of the Wedge area to include the area from the West Jetty to the water in front of Tower P. In Resolution 93-33 (May 10, 1993) the Council also moved to restrict floatation devices from 10:00 am to 5:00 pm from May 1st to October 31st. The Resolution passed 4-2. In 1995, Mayor Hedges referred the blackball issue to the Parks, Beaches & Recreation Commission to review. Mayor Hedges advocated a blackball program that would allow for more discretionary enforcement. On August 1, 1995 the Parks, Beaches, & Recreation Commission held a meeting and to listen to requests from the Wedge Preservation Society and Newport Surf Council. The Commission unanimously approved a motion to meet with representatives from the surf industry, Marine Division, and the Commission “to formulate a compromise for the Commission’s final recommendation at their September 5 meeting.” (PB&R Meeting Minutes, August 1, 1995). Between August 1 and September 4, 1995 the Blackball Revision Subcommittee met with various groups and received correspondence outlining various proposals and opinions regarding the blackball issue. Correspondence included:  On August 8, 1995 Bill Sharp and the Newport Surf Council advocated for areas open to mixed use (surfing and swimming).  On August 24, 1995 the Lido Sands Community Association advocated to uphold the current policies on blackball.  On September 4, 1995 the West Newport Beach Association advocated to uphold the current policies on blackball and a petition to “Keep blackball hours as they are” with 211 signatures from homeowners along Seashore and adjacent blocks  Five letters from private citizens both in support and against blackball regulations On August 22, 1995 the Blackball Revision Subcommittee held a meeting to review proposed costs of six potential proposals, liability information, and the Fire/Marine Department swimmer/surfer use survey. On August 29, 1995 the Blackball Revision Subcommittee sent their recommendations to the Parks Beaches and Recreation Commission to amend Resolution 93-33 to three all-day surf and swim areas from 36th – 40th streets, 44th – 48th streets, and 52nd – 56th streets. On October 9, 1995, the Community Services Director and Fire and Marine Director reported to the Council the findings of the Parks, Beaches and Recreation Commission. Several groups were involved in the 1995 discussion. The Newport Surf Council submitted a petition with 2,082 signatures that supported an end to Blackball regulation. The Wedge Preservation Society proposed extending blackball to 8:00am until 6:00 pm (set at 10:00 am to 5:00 pm in 1993) and modifying the dates in favor of a year-round blackball. In addition to the various groups, several individuals spoke at the meeting supporting both proposals. Congressman Dana Rohrabacher spoke in support of three all-day surf areas. The Parks, Beaches & Recreation Commission recommended to Council three all-day surf and swim areas from 36th – 40th streets, 44th – 48th streets, and 52nd – 56th streets, and to extend the blackball time at the Wedge from 5:00 pm to 6:00 pm. The fiscal impact of the PB &R proposal was estimated at $4458.00 (labor and signage) for the first year and $2692.00 subsequent years. Several of the Council Members asked questions to the Marine Safety Director regarding enforcement, staffing, and how the discretionary policies would be implemented. A motion was made by Councilmember Glover to adopt the Parks, Beaches and Recreation Commission plan but keep the current policies at the Wedge. Councilmember Watt then motioned to amend the previous motion to extend the blackball time to 6:00 pm. The motion was carried and voted on, but the amendment did not pass. In Council Resolution No. 95-116 sets times of blackball as generally between Noon to 4:00 pm at the discretion of the supervising Marine Safety Lieutenant. ATTACHMENT B D R A F T ATTACHMENT C R E S C I N D   NNEEWWPPOORRTT BBEEAACCHH PB&R Commission Staff Report  CITY OF  Agenda Item No. 6E February 4, 2014 RECOMMENDATION: Approve request from Newport Beach Elite Baseball (Attachment A) for temporary lights in the batting cages at Coastal Peak Park for spring 2014 season from February 17 – March 9 (3 weeks) and for fall 2014 season from November 2 – December 12 (6 weeks) from dusk to 6:00pm, weekdays only (Allocation of a Coastal Peak field to Newport Beach Elite in fall 2014 is contingent upon the Field Allocation Policy procedures). FUNDING REQUIREMENTS: No City funding required. All costs associated will be the responsibility of Newport Beach Elite Baseball. DISCUSSION: Newport Beach Elite Baseball is allocated and utilizes one unlit Coastal Peak baseball field and the adjacent batting cages throughout the year. Lack of lighting during the short winter daylight afternoons reduces the available time to practice. Newport Beach Elite Baseball is proposing to utilize small temporary portable lights in the Coastal Peak batting cages from dusk to 6:00pm in order to extend players’ batting practice time. The batting cages are located near the rear retaining wall of the park which is 30-40 feet tall (Attachments B and C). Newport Beach Elite is proposing to place two or three lights in each of the two batting cages with a maximum of five lights. The lights selected include a Husky dual caged light standard (1,400 watts), two HVD dual caged lights (1,000 watts each), and two HVD single caged lights (500 watts each) (Attachment D). These lights are designed to illuminate close areas, and as the majority of the lights will be aimed downward, the spillover beyond the batting cages is anticipated to be minimal. The lights will be removed and stored nightly after use. TO: Parks, Beaches & Recreation Commission FROM: Recreation Department Laura Detweiler, Rec & Sr Service Director 949-644-3157, LDetweiler@newportbeachca.gov PREPARED BY: Janet Cates, Recreation Manager TITLE: Request by Newport Beach Elite Baseball for Temporary Lights in the Coastal Peak Park Batting Cages Request by Newport Beach Elite Baseball for Temporary Lights in the Coastal Peak Park Batting Cages February 04, 2014 Page 2 Newport Beach Elite has tested the proposed portable lights in the cages and states that due to the height of the wall, the lights do not appear to be visible to the homes overlooking the park. Newport Beach Elite also states that the lights are faintly visible from the parking lot and appear as a dim glow from East Coastal Peak Road. BACKGROUND The Filmworks Institute, dba Newport Beach Elite Baseball, is a 501(c) non-profit organization that serves the children of Newport Beach and is a Club team. Players are selected based on skill level, and the group provides year-round professional baseball coaching and training to its participants. The organization is a year old and currently has a membership of 18 13-14 year old children, all of whom are Newport Beach residents. The organization expects to compete at Cooperstown next summer. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Parks, Beaches & Recreation Commission considers the item). All residents within 300’ of Coastal Peak Park were noticed. Attachments: A. Letter from Newport Beach Elite Baseball dated1/1/14 B. Coastal Peak aerial view with location of batting cages C. Photo of location of batting cages D. Photo of proposed lights ATTACHMENT A ATTACHMENT B AT T A C H M E N T C AT T A C H M E N T D