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Home My WebLink About8/5/2014 - PB&R Commission CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting August 5, 2014 – 6:00 pm 1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION COMMISSION TO ORDER – 6:00 p.m. 2) ROLL CALL Present: Tom Anderson, Chair Ron Cole, Vice Chair Kathy Hamilton Laird Hayes Walt Howald Roy Englebrecht Marie Marston Staff: Laura Detweiler, Recreation & Senior Services Director Sean Levin, Recreation & Senior Services Deputy Director Mike Pisani, Acting Municipal Operations Co-Director Dan Sereno, Landscape Manager Teri Craig, Administrative Support Specialist 3) NOTICE TO THE PUBLIC 4) PRESENTATION – Community Service Award A presentation and introduction was given by Deputy Director Sean Levin. He went on to review Karen Tringali’s accomplishments as a community activist and her volunteerism. Chair Anderson presented the Community Service Award to Karen Tringali Karen Tringali thanked the Commission for the award. 5) ELECTION OF OFFICERS Chair Anderson thanked the Commission for the opportunity to serve over the last year, and called for nominations for the position of the FY 2014/15 Chair of the Parks, Beaches & Recreation Commission. Motion by Chair Anderson; seconded by Commissioner Hayes to nominate Vice Chair Cole for the position of FY 2014/15 Chair of the Parks, Beaches & Recreation Commission. Hearing no other nominations; the nominations for Chair were closed. Motion carried by unanimous vote. Chair Cole opened nominations for FY 2014/15 Vice Chair. Motion by Vice Chair Cole; seconded by Commissioner Hayes to nominate Commissioner Englebrecht for the position of the FY 2014/15 Vice Chair of the Parks, Beaches & Recreation Commission. Parks, Beaches & Recreation Commission August 5, 2014 Page 2 Hearing no other nominations; the nominations for Vice Chair were closed. Motion carried by unanimous vote. Commissioners reorganized seating positions. 6) CONSENT CALENDAR A. Minutes of the June 3, 2014 meeting. Recommendation: Waive reading of subject minutes, approve and order filed. B. Parks & Operations Division Activity Report. Recommendation: Receive/file Activity Report C. Recreation & Seniors Services Activity Report. Recommendation: Receive/file Activity Report of past and upcoming projects and events. D. Bench Donation – West Newport Park Recommendation: Approve donation of bench for Marian Citrano at West Newport Park. Chair Cole opened the public discussion for commissioners, staff and the public; hearing none the public discussion was closed. Motion by Commissioner Marston; seconded by Commissioner Howald, to approve items 6A-6D of the Consent Calendar. Motion carried (7-0) unanimously. 7) CURRENT / NEW BUSINESS – Staff Report A. Request by Newport-Mesa Soccer Club for Temporary Lights at Bonita Canyon Sports Park Field (BCSP) #5 Recommendation: Staff recommends that the PB&R Commission consider the request of Newport Mesa Soccer Club for temporary lights at Bonita Canyon Sports Park field #5 from October 1 – November 2014, and January 15 – March 6, 2015 from dusk to 7:45 p.m. (weekdays only). Recreation Manager Janet Cates provided an overview of the request reiterating their request for temporary lights at BCSP field #5. Chair Cole opened the public discussion. Mark Arblaster, Newport Mesa Soccer Club commented on the growth of the club, lighting, rental expenditures, field upkeep and renovations, and the need for more lit fields. Chair Cole closed the public discussion. Discussion ensued regarding the number of lit fields and specific allocations for Newport Mesa Soccer Club. Motion by Commissioner Anderson; seconded by Commissioner Hamilton, to approve the request from the Newport Mesa Soccer Club for temporary lights at BCSP field #5 from October 1 – November 2014, and January 15 – March 6, 2015 from dusk to 7:45pm (weekdays only). Motion carried unanimously. Parks, Beaches & Recreation Commission August 5, 2014 Page 3 B. Request to modify the Youth Sports Commission Member Requirements, Field Allocation and use procedure. Recommendation: Staff recommends that the PB&R Commission consider the modifications of the Youth Sports Commission member requirements, Field allocation and use procedure. Recreation Supervisor Justin Schmillen provided and overview and PowerPoint to the Commission. He highlighted the new sections; philosophy, code of conduct, redefinition and clarification, field allocation definition, the specifics of open status, City resident participation requirements, reduced membership reclassification, club member requirements, sub-classification additions, information gathering, and allocations for organization camps. Discussion ensued regarding status classifications, organization identification procedures; annual review, coach compensation, and field allocation requests for clinics. Commissioner Marston questioned the section regarding contractual agreement time frames, billing calendar days and date notations in the report. Supervisor Schmillen agreed and stated staff would incorporate those corrections. Chair Cole opened the public discussion. Mark Arblaster, Newport Mesa Soccer Club commented he was not fully in agreement with allocation ratios, and delineation of compensation. Jim Mosher commented on the rules for the use of parks and more specifically the authority of the PB&R Commission. Chair Cole closed the public discussion. Commissioner Anderson commented regarding the club compensation policy. Commissioner Hamilton inquired as to whether a decision needs to be made tonight. Director Detweiler suggested that if the Commission were making major changes within the procedure then this would need to be brought back to the Youth Sports Groups for further discussion Commissioner Hayes inquired about the need to clarify some of these questions, and what percentage of the cost is covered by the fees collected. Supervisor Schmillen responded that the fields are highly subsidized by the City. Commissioner Marston questioned the logic behind the percentages used. Deputy Director Levin reviewed the policy and criteria used in the initial design. Motion by Commissioner Anderson; seconded by Vice Chair Englebrecht to approve the modification to the Youth Sports Commission Member Requirements, Field Allocation & Use Procedure but omitting section E1 and E2. Motion carried unanimously. Parks, Beaches & Recreation Commission August 5, 2014 Page 4 C. Special Tree Removal – North Side of Poppy Avenue Recommendation: Staff recommends that the PB&R Commission consider the removal of four Special City trees – Neighborhood Desert Gum trees at 500, 712, and 730 Poppy Avenue and 535 Hazel Drive (tree is located on Poppy Avenue) to ensure public safety and prevent property damage. Replanting of trees will be deferred until Street Tree Designation list has been reviewed and approved. Landscape Manager Dan Sereno provided an overview and commented that 601 Hazel had been used in the consultant’s report, page 1 of the spreadsheet, but that was a mistake. He noted he received input from 4 (four) residents regarding their trees. Commissioner Howald inquired as to the type of trees under consideration, and expressed concern regarding the Council Policy G-6 tree list. Commissioner Marston commented on the number of trees being considered, and what will happen to the newly planted trees. Manager Sereno responded that residents will be given a choice of the specific tree species to be planted. Vice Chair Englebrecht commented on the criteria used for this request and stated that he does not support the removal of the trees. Commissioner Hamilton inquired if the Magnolia trees are fruit bearing trees. Manager Sereno stated that they were, like most trees. Commissioner Anderson questioned the consultant’s rating of the trees, and expressed his frustration with the system used to make these determinations. Manager Sereno responded that there is definitive criteria used when making these tree removal decisions. Chair Cole opened the public comments. Justin Cox made positive comments regarding responsiveness of City staff, beautification of the City, and the importance of supporting staff and the Commission. A Resident at 535 Hazel Drive commented that she had requested a Magnolia tree to replace the current tree at her residence. Chair Cole closed the public comments. Motion by Commissioner Howald; seconded by Commissioner Marston, to approve the removal of four Special City trees – Neighborhood Desert Gum trees at 500, 712, and 730 Poppy Avenue and 535 Hazel Drive (tree is located on Poppy Avenue) to ensure public safety and prevent property damage and that replacement tree selection will be deferred until the Council Policy G-6 Street Tree Designation list has been reviewed and approved by City Council. Motion carried by the following vote: Ayes: Anderson, Cole, Hamilton; Hayes, Howald, Marston Noes: Englebrecht Parks, Beaches & Recreation Commission August 5, 2014 Page 5 D. Request to Change Location of a recently approved bench donation – K Street at East Bay Avenue. Recommendation: Staff recommends that the PB&R Commission consider the request to change the location of a recently approved bench donation from M Street Pier to the end of K Street at East Bay Avenue. Acting Municipal Operations Co-Director Pisani provided an overview of the request. Chair Cole opened the Item for public discussion, hearing none the public discussion was closed. Motion by Commissioner Hayes; seconded by Vice Chair Englebrecht to approve the request to change the location of a recently approved bench donation from M Street Pier to the end of K Street at East Bay Avenue. Motion carried unanimously. E. FY 2014/15 Ad Hoc Committee Appointments Recommendation: Staff recommends that the PB&R Commission discuss and affirm the FY 2014/15 Ad Hoc Committee Appointments. Director Detweiler commented that with this being the first meeting of the fiscal year that it is appropriate to reaffirm the appointments for the Ad Hoc & Liaison Committees. Chair Cole opened the public discussion, hearing none the public discussion was closed. Jim Mosher commented on the specifics of committee definitions, dog parks, and meetings and the need to remember the Brown Act. Motion by Commissioner Hayes; seconded by Commissioner Howald to approve the FY 2014/15 Ad Hoc Committee Appointments. Motion carried unanimously. 8) PARKS, BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS, AD HOC UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Cole updated the Commission on the Blackball Working Group, the uses, review, and that the Committee is tentatively scheduled to return to the Commission sometime after November. Acting Co-Director Pisani reported that the draft City Council G-1 and G-6 policies will be included on the September agenda for their review and discussion. He also commented that the Cliff Drive park refurbishment is complete and encouraged the Commissioners to go by the park. Director Detweiler echoed Acting Co-Director Pisani’s comments on Cliff Drive Park, and noted that the next Hootenanny event would be held on September 21st at Cliff Dive Park. She also reported on the Fourth of July events, Camp attendance, movies in the park, Marina Park, Sunset Ridge Park, Tennis Court dual conversion for Pickle Ball, San Miguel Park restroom and patio project, and the completion of the Newport Coast Community Center stage conversion. Parks, Beaches & Recreation Commission August 5, 2014 Page 6 9) PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher commented on park use. 10) ADJOURNED @7:40 pm IN MEMORY OF CITY LIFEGUARD BEN CARLSON Submitted by: _____________________ Teri Craig, Admin Assistant Approved by: Ron Cole, Chair