HomeMy WebLinkAbout2/3/2015 - PB&R Commission This Parks, Beaches & Recreation Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Parks, Beaches & Recreation Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Parks, Beaches & Recreation Commission and items not on the agenda but are within the subject matter jurisdiction of the Parks, Beaches & Recreation Commission. The Parks, Beaches & Recreation Commission may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) in all respects. If, as an attendee or a participant at this meeting,
you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to accommodate you in every reasonable manner. If requested,
this agenda will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990
(42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Please contact the Parks, Beaches & Recreation Commission Secretary at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3151 or recreation@newportbeachca.gov.
CITY OF NEWPORT BEACH
PARKS, BEACHES & RECREATION
AGENDA
CITY COUNCIL CHAMBERS @ CIVIC CENTER
100 Civic Center Drive
TUESDAY, February 3, 2015– 6PM
PB&R Commission Members: Staff Members:
Ron Cole, Chair
Roy Englebrecht, Vice Chair
Tom Anderson
Kathy Hamilton
Laird Hayes
Walt Howald
Marie Marston
Laura Detweiler, Recreation & Senior Services Director
Sean Levin, Recreation & Senior Services Deputy Director
Mike Pisani, Acting Municipal Operations Co-Director
Dan Sereno, Landscape Manager
Teri Craig, Administrative Support Specialist
1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION COMMISSION TO ORDER
2) ROLL CALL
3) NOTICE TO THE PUBLIC
Public comments are invited on agenda items generally considered to be within the subject matter
jurisdiction of the PB&R Commission. The City provides a yellow sign-in card to assist in the preparation of
the minutes. The completion of the card is not required in order to address the PB&R Commission.
Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to
state your name for the record. The PB&R Commission has the discretion to extend or shorten the
speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to
all speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
4) PRESENTATION OF THE 2015 LERN (Learning Resources Network) INTERNATIONAL
AWARD to SARAH BOULTON FOR EXCELLENCE IN BROCHURE DESIGN
5) CONSENT CALENDAR
All matters listed under Consent Calendar 5A-5F are considered by the PB&R Commission to be routine
and will all be enacted by one motion in the form listed below. The Commission Members have received
detailed staff reports on each of the items recommending approval and there will be no separate
discussion of these items prior to the time the Commission votes on the motion unless members of the
Commission, staff, or the public request a specific item to be discussed and/or removed from the Consent
Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should
come forward to the lectern upon invitation by the Chair.
A. Minutes of the December 2, 2014 meeting.
Recommendation: Waive reading of subject minutes, approve and order filed.
B. Parks & Operations Division Activity Report.
Recommendation: Receive/file Activity Report.
C. Recreation & Seniors Services Activity Report.
Recommendation: Receive/file Activity Report of past and upcoming projects and events.
D. Tree Donation – Bob Henry Park
Recommendation: Approve tree donation for Robert Glen Wetherell at Bob Henry Park.
E. Tree Donation – Bob Henry Park
Recommendation: Approve tree donation for Eleanor Dunn at Bob Henry Park.
F. Bench Donation – M Street Pier
Recommendation: Approve bench donation for Thomas J. Kardos at M Street Pier.
PB&R Commission Agenda — 2/3/15
Page 2
G. Corona del Mar Pocket Park – Plaque Content
Recommendation: Approve the Land Donation Plaque Content to be placed at Corona del Mar
Pocket Park.
6) CURRENT / NEW BUSINESS – Staff Report
A. Bonita Creek Park Synthetic Turf Field Design
Recommendation: Staff recommends that the PB&R Commission review, provide feedback and
approve the proposed Bonita Creek Park Synthetic Turf Field Design
B. Denial of Tree Removal Request – 1022 East Balboa Boulevard
Recommendation: Staff recommends that the PB&R Commission deny the removal request of
William Peterson of a City tree at 1022 East Balboa Boulevard.
7) PARKS, BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS, AD HOC
UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE
AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
8) PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject matter
jurisdiction of the PB&R Commission. Speakers must limit comments to three (3) minutes. Before
speaking, we invite, but do not require, you to state your name for the record. The PB&R Commission has
the discretion to extend or shorten the speakers’ time limit on non-agenda items, provided the time limit
adjustment is applied equally to all speakers.
9) ADJOURNMENT
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
Regular Meeting
December 2, 2014 – 6PM
1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION
COMMISSION TO ORDER – 6:00 PM
2) ROLL CALL
Present: Ron Cole, Chair
Roy Englebrecht, Vice Chair
Tom Anderson
Kathy Hamilton
Laird Hayes
Walt Howald
Marie Marston
Staff: Laura Detweiler, Recreation & Senior Services Director
Mike Pisani, Acting Municipal Operations Co-Director
Dan Sereno, Landscape Manager
Teri Craig, Administrative Assistant
3) NOTICE TO THE PUBLIC
4) CONSENT CALENDAR
A. Minutes of the September 2, 2014 meeting.
Recommendation: Waive reading of subject minutes, approve and order filed.
B. Parks & Operations Division Activity Report.
Recommendation: Receive/file Activity Report.
C. Recreation & Seniors Services Activity Report.
Recommendation: Receive/file Activity Report of past and upcoming projects
and events.
Chair Cole opened the public discussion; seeing none the Public Discussion
was closed.
Motion by Chair Cole seconded by Vice Chair Englebrecht, to accept items 4A - 4C of
the Consent Calendar. Motion carried unanimously.
5) CURRENT / NEW BUSINESS – Staff Report
A. Denial of Tree Removal Request – 1022 East Balboa Boulevard
Recommendation: Staff recommends that the PB&R Commission deny the
removal request of William Peterson of a City tree at 1022 East
Balboa Boulevard.
Item 5A
February 3, 2015
Parks, Beaches & Recreation Commission Minutes
December 2, 2014
Page 2
Acting Municipal Operations Co-Director Pisani reported that the homeowner for Item
5A was unable to attend the meeting tonight and asked that the item be pulled from the
Agenda and rescheduled.
B. Ad Hoc Dog Park Committee Appointment
Recommendation: Staff recommends that the PB&R Commission appoint two (2)
commissioners to serve on the Ad Hoc Dog Park Committee to
assist in the review of potential sites for additional dog parks
within the City.
Director Detweiler presented details of the item noting that since the installation of the
first dog park at the Civic Center, the public has expressed interest in adding dog parks
within the City. Director Detweiler asked the Commission to appoint two
Commissioners to an Ad Hoc Committee to help in the review of potential sites for
additional dog parks.
Chair Cole asked if any members of the Commission would like to volunteer for the Ad
Hoc Committee.
Commissioners Howald and Hayes volunteered.
Chair Cole opened the Public Discussion; seeing none the Public Discussion
was closed.
In response to Commissioner Englebrecht's inquiry, Director Detweiler reported that
Commissioners Howald and Hayes would provide updates on Ad Hoc Committee
activities. Once a list of potential locations is established, the matter would go before
City Council for a final determination regarding funding, approval of location and would
direct staff to move forward with the design phase. Final design would be reviewed by
the PB&R Commission. She also noted that public meetings would be noticed as is done
in the regular Commission agenda.
Motion by Chair Cole; seconded by Vice Chair Englebrecht, to appoint
Commissioners Howald and Hayes to the Ad Hoc Dog Park Committee. Motion carried
unanimously.
C. Revisions – City Council Policy G-1 — Retention & Removal of City Trees
Recommendation: Staff recommends that the PB&R Commission review the final
draft of City Council Policy G-1 recommended by the G-1 Policy
Ad Hoc Committee; accept comments from the full Commission
and public; approve revisions to the draft G-1 Policy, and
forward to the City Council for their review and approval.
Acting Co-Director Pisani provided details of the report addressing background,
direction to staff by the PB&R Commission, public outreach, comments received,
clarification of the policy, specific changes to the G-1 Policy, CdM Residents Association
comments and recommendations.
Parks, Beaches & Recreation Commission Minutes
December 2, 2014
Page 3
Discussion followed regarding reference to City Council Policy G-6 relative to
reforestation, next steps and review by the City Attorney.
Chair Cole thanked the Members of the Ad Hoc Committee for their work on this
matter.
Chair Cole opened the public discussion.
Ron Yeo, CdM Residents Association, thanked City staff and the Ad Hoc Committee for
their work and commented positively on community outreach and on the report. He
spoke in support of the recommendations listed within the report.
Chair Cole closed the public discussion.
Motion by Commissioner Anderson; seconded by Commissioner Hayes, to forward
the draft G-1 Policy - Retention & Removal of City Trees to the City Council for their review
and approval. Motion carried unanimously.
D. Revisions – City Council Policy G-6 — Maintenance & Planting of Parkway
Trees
Recommendation: Staff recommends that the PB&R Commission review the final
draft of City Council Policy G-6 recommended by the Street Tree
Designation Ad Hoc Committee; accept comments from the full
Commission and public; approve revisions to the draft G-6
Policy, and forward to the City Council for their review and
approval.
Acting Co-Director Pisani provided details of the report addressing background and
community outreach.
Manager Sereno reviewed details of public comments received, responses and
recommendations. He addressed the City Tree Designation list, City Parkway Tree
Designation list and specific comments from the CdM Residents Association.
Discussion followed regarding the City Tree Designation list, the water needs of
available trees, and adding a legend to identify specific water needs of the various trees
and encouraging the use of drought-tolerant trees.
Chair Cole opened the Public Discussion.
Ron Yeo, CdM Residents Association, thanked City staff and the Ad Hoc Committee and
commented positively on the recommended revisions. He addressed the importance of
working closely with Public Works.
Jim Mosher referenced written comments he submitted and commented on how the two
lists within the policy interact with each other. He recommended that staff clarify the
intent before the draft is presented to Council for approval and made suggestions for
clarifications in terms of using the Street Tree Designation list. He opined that the list is
Parks, Beaches & Recreation Commission Minutes
December 2, 2014
Page 4
Corona del Mar-centric and commented on the protection of some trees and not others,
specifically, Jacaranda trees.
Discussion followed regarding the need to encourage homeowners to plant the same
trees that were there before as long as it is on the list.
Chair Cole closed the Public Discussion.
In response to an inquiry from Chair Cole, Manager Sereno reported that the Jacaranda is
still on the list but noted that the tree are beautiful when in full bloom they get aphids on an
annual basis and the dropping flowers are quite messy.
Discussion followed regarding trees on Irvine Avenue and that the City works with the City of
Costa Mesa in terms of acceptable trees and maintenance responsibility for those trees.
Acting Co-Director Pisani reported that defining water-use classifications could be added to
the list of the policy.
Chair Cole thanked City staff and the Members of the Ad Hoc Committee.
Motion by Commissioner Hamilton; seconded by Commissioner Hayes, to forward
the draft G-6 Policy - Maintenance & Planting of Parkway Trees to the City Council for their
review and approval. Motion carried unanimously.
6) PARKS, BEACHES & RECREATION COMMISSION / STAFF
ANNOUNCEMENTS, AD HOC UPDATES OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR
DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
Director Detweiler announced the Breakfast with Santa event on Friday, December 5 at
9:30am at the Newport Coast Community Center, the Sunset Ridge Park dedication on
Saturday, December 6 at 11:30am, and asked those Commissioners planning on attending to
let her know after the meeting.
She went on to report that City Hall will be closed from Wednesday, December 24, 2014 and
will reopen Friday, January 2, 2015. She added that the Commission should have received
the winter Navigator and thanked Vice Chair Englebrecht for his email commending staff for
their work. Additionally, that Commissioner Hayes has removed himself from the Black Ball
Ad Hoc Committee. She thanked the PB&R Commission for its work during this past year
and commented on their accomplishments. She expressed her wishes for a Happy Holiday
Season.
Acting Co-Director Pisani addressed some of the work of staff including park renovations,
West Newport parking lot, Washington Street restrooms, Grant Howald Park, the Arches
interchange and Newport Pier improvements.
Chair Cole commented on the condition of bike racks near the Wedge and requested placing
the matter on a future agenda.
Parks, Beaches & Recreation Commission Minutes
December 2, 2014
Page 5
Commissioner Howald commented on the OASIS utilization report including donations, the
boutique sale, the costs of putting it on and volunteers. He encouraged residents to attend
the upcoming Holiday event.
7) PUBLIC COMMENTS ON NON-AGENDA ITEMS
Jason Cox commented on the Upper Newport Bay and the native habitat in the area. He
addressed protecting water quality in the area and the maintenance of the habitat area.
He asked that the matter be placed on a future agenda.
Ron Yeo, CdM Residents Association, reported that the CdM Residents Association is
working on adding landscaping and a vista to a piece of unimproved property along East
Coast Highway between Crown Cove and Shore Cliffs. He noted that the Association is
trying to procure an easement from the property owner in order to improve the areas.
Jim Mosher commented on the new City Council and reminded the PB&R Commission
regarding the City Charter, Section 7.09 in terms of the Commission's powers and roles.
He provided highlights of PB&R Commission-related items recently addressed by City
Council.
8) ADJOURNMENT @ 7:04PM
Submitted by: ________
Teri Craig, Admin Assistant
Approved by: _____
Ron Cole, Chair
Recreation & Senior Services
Monthly Activities Report
To: Parks, Beaches & Recreation Commission
From: Sean Levin, RSS Deputy Director
Celeste Jardine-Haug, Senior Services Manager
Re: Recreation & Senior Services Department Monthly Activities Report
Congratulations Gianna Gancar, JWA Grand Prize Winner!
Gianna Gancar, a 6 year old participant in Mrs. B’s art program
has received the grand prize at the 25th Annual John Wayne
Airport Student Art Contest. Gianna’s depiction of the Balboa Fun
Zone includes the iconic Ferris wheel and the “Welcome to
Balboa” sign, perfectly captured the contest theme; “Exploring
Orange County’s Story.” The winning artwork will be displayed
at John Wayne Airport until March 6, 2015.
Marine Protection goes to Sacramento
In December, Marine Protection Supervisor Michelle Clemente
attended a special workshop held in conjunction with the Ocean
Protection Council (OPC) meeting. The OPC meeting was
preceded by a two-day workshop which brought together the chairs of 14 marine protected area (MPA)
collaboratives. MPA collaboratives have been established along the California coast (aligning generally
with county boundaries) and are comprised of a broad range of citizens from different ocean user groups
who are supporting effective MPA management. The group met to share lessons learned and coordinate
more effectively with the state agencies involved in MPA management.
Michelle has served as the Chair of the Orange County Marine Protected Area Council (OCMPAC) since
2010. OCMPAC is a collaboration of city and county officials, institutional representatives, environmental
consultants, academic faculty and nonprofit organization members. The goal is to set the model for
localized implementation of marine conservation efforts through regional communication and
cooperation. OCMPAC accomplishments have included county-wide
signage, enforcement trainings, teacher workshops, research
management and education programs. Orange County was the first
county to form a community-based MPA collaborative, and serves as the
model for the rest of the state.
Following the workshop the OPC passed the “The California
Collaborative Approach: Marine Protected Areas Partnership Plan”
(Partnership Plan). This plan will serve as a guide for how a variety of
partners can engage MPA management. The Council also requested a
work plan for core agency partners that explicitly assign roles and
responsibilities for ensuring implementation of the Partnership Plan. The
Partnership Plan was also adopted by the Fish and Game Commission on
December 3.
City of Newport Beach Marine Protection
Supervisor Michelle Clemente (right) with
Natural Resources Secretary and OPC Chair,
John Laird (left).
Item 5C
February 3, 2015
2
Kudos to Ethan!
Special Kudos to Ethan Machado, who has worked for the City for over 7 years in programs and events
such as Flag Football, Track & Field, Lap Swim, Active Kids, Preschool 101, 4th of July is for Families, and
more. Cynthya Muchnick, took the time to write an email about Ethan and the great job he does here at
the City and it is shared below.
From: Cynthia Muchnick [mailto:cynthiamuchnick1@gmail.com]
Sent: Monday, December 08, 2014 12:09 PM
To: Detweiler, Laura
Subject: Kudos to Coach Ethan
Dear City of Newport Beach Coaching Coordinator —
I am a mom of 4 and your wonderful Coach, Ethan Machado, has coached my boys for
many seasons of flag football. I have always meant to write a quick note to you to tell you
what a wonderful coach he is and what a difference he is making in the lives of our sons.
He is patient, fair, a great role model and all-around committed and dependable. My
oldest son is 16 and a wrestler and has never played for Ethan but has enjoyed talking to
him about wrestling whenever he attends a game. My older son, Jacob (13) has been
coached by Ethan for many seasons, and now my son Ross (10) has enjoyed several teams
with him. On the sidelines he is wonderful, never yells or gets out of control, but really
brings out the best in each player. And I have seen a lot of coaches in my years as a
parent! Ethan even came to my son’s bar mitzvahs since they adore him so much. Anyway,
I just wanted to thank you and tell you how terrific I think he is. I know my feelings are
echoed by many parents in Orange County. Happy Holidays.
Cynthia Muchnick
Cindy C. Muchnick, M.A.
Author & Speaker
cynthiamuchnick1@gmail.com
949-644-4145
www.cynthiamuchnick.com
3
Welcome to the Team Julie Anding
In November, Julie Anding started as the new Fitness Center Coordinator
at OASIS Senior Center. Julie grew up in the Pasadena area and after
graduating with her bachelor’s degree in psychology, took a position with
the City of San Marino Recreation Department. In her twelve years with
the City of San Marino she ran special events, aquatics programs, summer
camps, afterschool daycare programs, the Centennial Celebration, and
many other areas of administration. Julie is passionate about an active
lifestyle and loves to run, practice yoga, cycle, swim, snowboard, and just
enjoy the outdoor life that Southern California has to offer.
Whistle While You Work
The very dedicated and hardworking OASIS Recreation staff held a deep
cleaning of the facility on December 5. Staff went through and cleaned cabinets, sinks, tables and white
boards in the classrooms and art rooms. This cleaning is held every six months in an effort to keep the
facility looking fresh and new. The extra effort put in by staff does not go unnoticed as they tend to the
building with great attitudes and smiles!
Shiny New Floors!
Over the recent holiday break, the Department conducted the annual gym and dance floor resurfacing
project. Work was completed on the Newport Coast Community Center and West Newport Community
Center gym floors, and Newport Coast Community Center, Community Youth Center and OASIS Senior
Center dance floors. The hardwood is ready for another year of basketball, dance, gymnastics,
pickleball, and fitness related activities!
Wine & Cheese
The OASIS hosted its annual Wine & Cheese Social on January 21. Participants enjoyed a
sampling of wine and cheese along with a live classical music performance by a
violinist and pianist duo for $5.
4
Bonita Creek Park & Community Center Receives Some TLC
To ensure the safety of participants and keep facilities looking good, the Department maintenance staff
recently replaced trash can lids, re-painted railings and steps at the Bonita Creek Park Community
Center. Coming soon for Bonita Creek Park is the conversion of two of the three fields to synthetic turf this
spring and summer!
Contract Training
On Wednesday, January 21, Stephanie Brown, Teri Craig and Tam Ho attended a workshop on Contract
Administration & Management. The training was presented by Mike Kolodisner, CPPO, who has worked
as the Contracting Services Manager for the Metropolitan Water District of Southern California and as the
Director of Administrative Services and Chief Purchasing Officer for the County of Orange. Discussed:
Overall description of contract administration and key elements to consider;
Caveats and pitfalls in contract administration;
Guidelines for contactor/administrator interaction.
Conflict of interest rules, state and local laws related to contractor/administrator interaction, rules
regarding common law employees;
Contract monitoring- procedures, techniques, and rules;
Dealing with change orders;
Understanding the contract – basic provisions, what they mean, how they are enforced;
Contract disputes and remedies; and
Metrics to monitor contract performance.
At the end of the day the City’s insurance broker – Alliant came in and reviewed the importance of proper
insurance for all vendors. The day ended with a visit from the City Attorney’s office regarding the
importance of proper contract administration.
Umpire Service for Adult Softball Leagues
This spring, the umpiring services of Major League Softball Inc. (MLS) will
be incorporated into the Adult Softball League. MLS is well known and
utilized in the Southern California softball industry including Long Beach,
Anaheim, Garden Grove, Orange and Fullerton leagues. MLS will expand
and train a larger pool of umpires which will help raise the quality and
consistency of the service. In addition, MLS will provide a Crew Chief that
will visit fields and provide additional game supervision, assistance with
field and player related issues and evaluate each umpire’s level of service and knowledge. The
Department looks forward to having MLS’s established presence in the industry and high quality of
service in the leagues.
Welcome Back!
We are pleased to welcome back Senior Recreation Leader,
Shannon Gulickson! Shannon began working for us in 2010 as
a Recreation Leader in the Preschool 101 and Summer Day
Camp programs. After a short break away, she has returned
to run the Newport Coast Community Center Preschool 101 program.
Welcome back Shannon!
In Search Of A Few Good Volunteers…
The City of Newport Beach is always looking for volunteers to aid in the accomplishment of our mission of
building better citizens through outreach, education, and service. Many opportunities are
available; Education Volunteers will work directly with the ISOpod and its educational
programs. The ISOpod is a unique experience bringing the tidepools and sealife directly to
the classroom. Because our programs utilize live aquatic animals, the priority is always the
health and wellness of our tanks and marine life. For full descriptions of positions, intern
responsibilities, inquiries, or more information, contact Natural Resources Coordinator,
Shayna Foreman at sforeman@newportbeachca.gov or (949) 644-3037.
5
Get Heart Health in February (Hoag Medical Lecture and Screening)
Presented by Ehab Mady, D.O.
Wednesday, February 4, 1-2 pm, OASIS, Room 1 - FREE
Join us for a short presentation on peripheral arterial disease (PAD) and who may be at an increased risk.
Those at a higher risk include seniors 65 and older, smokers and diabetics. Immediately following the
presentation, Hoag will offer a free PAD screening to attendees. The screening entails checking the blood
pressure in the arm and ankle. Please dress comfortably. Registration is REQUIRED; please call (800) 514-
4624 to RSVP.
Architecture in the OC
Presented by Richard Dodd
Wednesday, February 4 at 3:00pm - FREE
Join Richard Dodd, architect and Orange County native on a visual road trip through Orange County’s
architectural history including unique structures such as the Mushroom House and the Witches House in
Laguna Beach. These homes tell stories about the development of Orange County communities into the
world we know today. Registration is REQUIRED; please call 949-644-3244.
Lunar New Year @ the OASIS
Wednesday, February 18 at 4:00pm - $5/person
2015 is the year of the sheep. Come join us for a special event to celebrate the Lunar New Year. The event
will feature light refreshments and a performance by the Shaolin Lion Dancers.
Bonita Creek Park & Community Center Receives Some TLC
To ensure the safety of participants and keep facilities looking
good, the Department maintenance staff recently replaced trash
can lids, re-painted railings and steps at the Bonita Creek Park
Community Center. Coming soon for Bonita Creek Park is the
conversion of two of the three fields to synthetic turf this spring and
summer!
6
Fitness Challenge Winners
The OASIS Senior Center encourages fitness in fun challenges. Below the winners of the 12 Days of Fitness
Challenge are listed. Congratulations to them for accomplishing their goals!
7
Park Patrol
Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the
number of times they stopped and spoke to customers other than requested calls. Due to the timing of the
meeting, these monthly summaries will be two months behind (i.e. in June you will receive April
summary). During the months of November & December, Park Patrol had the following number of
contacts:
1. REQUESTED Calls
88 with Youth Sports Groups
781 Field related issues/checks
18 Park/Picnic/reservation issues/checks
206 Community Center issues/checks
1088 Playground checks
45 other
CdM Beach Contacts (total)
– 2 BBQ
– 13 Wood
– 0 Tents
2. PUBLIC CONTACTS
610 Education
13 Alcohol
451 Dog related
Written Warning Issued: 8 – dog off leash
Citation Issued: 8 - parking violations, dog off leash & smoking in a park
Facility Rentals & Special Event Permits (SEP)
During the period of November 16 – December 15, 2014 there were:
9 Picnic/Park Area Rentals
8 Room Rentals
2 Field Rentals
12 OASIS Classroom Rentals
11 OASIS Event Center Rentals
17 Civic Center Rentals
As of December 15, 2014, there were 374 Special Event Permits processed and issued for the year. Those
events of note for this period are:
Sunset Ridge Park Grand Opening – 12/8 – Sunset Ridge Park – attendance 500
8
9
PARTICIPANTS ATTENDING54,710CUSTOMERS
RECREATIONAL CLASSES18,271CUSTOMERS
FITNESS CENTER16,756CUSTOMERS
PERSONALIZED SERVICES PROVIDED6,249CUSTOMERS
Includes:
Blood PressureMedical Equip Rentals
Counseling-PersonsLegal Assistance
EldercareAll Rentals
EmploymentSenior Assessment(hrs)
HICAP Telephone Reassurance
Housing CounselingVisual Screening
Information and ReferralTaxes (Seasonal)
SENIORS RECEIVING TRANSPORTATION SRVCS3,207RIDERS
Care-A-Van/Shuttle
CUSTOMERS RECEIVING NOON MEALS @ OASIS7,802CUSTOMERS
*includes meals on wheels
VOLUNTEER SERVICES PROVIDED @ OASIS5,202HOURS
Includes:Kitchen & Home Delivered Meals
AdminTravel Office
Gift ShopLibrary
InstructorsBoard of Directors
Casino NightRummage Sale
Special Events/Montly Meeting/Pancake Breakfast
PARTICIPANTS IN FRIENDS OF OASIS TRAVEL317CUSTOMERS
Day Trips & Extended Trips
SPECIAL EVENTS/SCREENINGS/LECTURES2,108PERSONS
HOAG Lectures (Various)
UCI Lectures (Various)
Movies Presentations (Various)
Bunco Games
Special Events
Sailing, Golf, Computer
Friends, Big Band and Let’s
Go Trippin’
OASIS – QUARTELY UTILIZATION REPORT
NEWPORT BEACH
PB&R Commission Staff Report
CITY OF
Agenda Item No. 6A
February 3, 2015
RECOMMENDATION:
Staff recommends that the PB&R Commission review, provide feedback and approve
the proposed Bonita Creek Park Synthetic Turf field design.
FUNDING REQUIREMENTS:
This FY 2015/16 CIP adopted by the City Council in June 2014 has sufficient funds in
the amount of $2 million to complete the project. Project will be expensed to the Major
Facilities Funding account in the Public Works Department, 7417-C4002017.
BACKGROUND:
Site and Landscape Architect Selection:
In 2008, the City of Newport Beach contracted with CMX Sports Engineers to conduct a
preliminary feasibility study for converting sports fields to synthetic turf to increase field
availability to meet current demand for fields. CMX completed the study in 2009,
prioritizing those fields deemed most suitable. Based on a number of objective
measurement criteria such as: the number of sports played on the field; site amenities
including sports field lighting, restrooms, and playgrounds; the amount of on-site and
off-site parking; and storm drain and irrigation utilities, Bonita Creek Park, specifically
the football/soccer field #3 and the outfield of softball field #2 were ranked first in
priority.
In July 2014, $2 million was allocated by the City Council as part of the FY 2014/2015
CIP budget for this project. Through a request for proposal process, a landscape
architecture firm with extensive experience in synthetic turf projects, RJM Design
Group, was selected to provide the plans and oversee construction. RJM has developed
TO: Parks, Beaches & Recreation Commission
FROM: Recreation Department
Laura Detweiler, Rec & Sr Service Director
949-644-3157, LDetweiler@newportbeachca.gov
PREPARED BY: Janet L. Cates, Recreation Manager
TITLE: Bonita Creek Park Synthetic Field Design
Bonita Creek Park Synthetic Field Design
February 03, 2015
Page 2
plans to convert the football/soccer field #3 and the outfield of softball field 2. In
December 2014, staff presented the conceptual design to the Youth Sports Commission
for their input and comments.
Benefits of Synthetic Turf:
For several years, the Youth and Adult Sports staff has allocated Newport Beach’s
fields to an ever-growing number of local non-profit and club groups. In addition to the
increase in sports offered and the number of clubs expanding, the increase in year-
round sports has further impacted available field space. Natural turf fields need
renovation and recovery between seasons. Downtimes are used to repair damages to
the turf caused by regular use. There are two downtimes per year: July and August in
summer, and mid-December to the end of February in the winter. Reseeding the turf
takes eight weeks for the grass to grow, while installing sod cuts that time in half but is
very costly. For one-third of every year, our grass fields are unavailable for use.
Completion of this project will increase use of the converted fields by approximately
30% annually, which creates greater capacity for the sports community as a whole.
The fields at Bonita Creek Park are home fields to Newport Mesa Girls Softball and
Junior All-American Football. In addition, as part of the allocation process the fields are
typically used by AYSO 97, Flag Football and Adult Soccer and Softball.
A big benefit of having synthetic turf is the water saved by not irrigating it. Also, less
staff/contractor time and money are needed to maintain and line the fields. Synthetic
turf fields are also available for play right after rain events when natural turf fields could
be closed for up to 3 days depending on the amount of rain.
Reports surrounding the environmental safety of artificial turf have surfaced in the past
several years. However, over 60 studies, including research and testing from
academics, federal and state governments like New York, California, Massachusetts
and Connecticut, and school systems, have examined and debunked the safety
concerns of synthetic turf, including toxicity of rubber infill (ingestion/inhalation and skin
contact), the spread of MRSA/Staph and impacts to the local ecology. A further look into
these studies can be found at http://www.fieldturf.com/en/fieldturf-difference/artificial-
turf-safety-proven-with-science.
Construction Timeline:
The Youth Sports Commission (YSC) members were notified in October 2014 that
Bonita Creek field 2 and Bonita Creek Football field would be closed in late April 2015
for construction and that their spring 2015 allocations may be impacted. Staff worked
directly with AYSO 97 and Newport Mesa Girls Softball to reassign spring field requests
at Bonita Creek to Arroyo Park and Grant Howald Park to ensure their seasons were
not disrupted. At the spring YSC Meeting on December 3, 2014, the distributed field
Bonita Creek Park Synthetic Field Design
February 03, 2015
Page 3
allocation schedule indicated a set field closure date of April 23- September 1
(consistent with the start of the fall allocation).
The April 23 field closure date was considered in the planning of the spring 2015 adult
soccer and softball leagues. Team registration was limited and the start date of the adult
soccer league was moved up 3 weeks early (week of February 2) to ensure the regular
season games would end by April 23. Summer league play impacted by the Bonita
Creek Field closure will be reassigned to Arroyo Park and Lincoln Field 1 as indicated
on the field allocation schedule. The fall 2015 Youth Flag Football program is scheduled
to start on September 11 and will not be impacted by the Bonita Creek Field closure.
This is the timeline, as submitted by RJM Design Group:
Phase 1: August-November 2014
Site Investigation/Project Implementation/Conceptual Plan
Phase 2: November 2014-February 2015
Construction Documents
Phase 3: March-April 2015
Bidding
Phase 4: May-August 2015
Construction
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Attachment - Bonita Creek Park Synthetic Field Turf Replacement Concept Plan
PROPOSED GRADE
EXISTING GRADE
EXISTING PINE TREES
SYNTHETIC TURF
PERIMETER CONCRETE
BAND
RESODDED NATURAL
LAWN
PERIMETER TRENCH DRAIN
EXISTING TREES/CANOPY
TO REMAIN (TYP.)
EXISTING LIGHT FIXTURES
TO REMAIN (TYP.)
160’ X 360’ FOOTBALL FIELD
HASH MARKS
A
A
B B
C
C
SYNTHETIC TURF
BRICK DUST INFIELD
TO REMAIN; RE-GRADE
TO MATCH PROPOSED
ELEVATIONS
PROPOSED CONTOUR
120’ X 240’ FLAG FOOTBALL
HASH MARK
NEW 3:1 TURF SLOPE
NEW 3:1 TURF SLOPE
EXISTING TREE TO BE
REMOVED
EXISTING TREE TO BE
REMOVED
140’ X 260’ SOCCER
CORNER HASH MARK
PITCHING WARM-UP AREA
(SYNTHETIC TURF STRIPING)
SOFTBALL FIELD STRIPING
225’ FOUL LINES180’ X 360’ SOCCER FIELD
PITCHING WARM-UP AREA
(SYNTHETIC TURF STRIPING)
NEW FOOTBALL FIELD
GOAL POST
NEW FOOTBALL FIELD
GOAL POST
PROPOSED GRADE
EXISTING GRADE
SYNTHETIC TURF
EXISTING PINE TREE
LA VIDA
LA SALUD
SYNTHETIC TURF
EXISTING PINE TREES
1
2
3
4
2
3
4
1
35
34
36
33
1
%