HomeMy WebLinkAbout2/4/2013 - Civil Service Board CIVIL SERVICE BOARD
MEETING MINUTES
Date: Monday, February 4, 2013
5:00 PM – Council Chambers (3300 Newport Boulevard)
Board Members: James “Mickey” Dunlap, Chairperson
Maiqual Talbot, Vice Chairperson
Debra Allen, Board Member
Douglas Coulter, Board Member
Hugh Logan, Board Member
Staff Members: Terri L. Cassidy, Deputy City Manager/HR Director
& Secretary to the Board
Leonie Mulvihill, Assistant City Attorney
Jyll Ramirez, Administrative Assistant to the HR Director
1. CALL MEETING TO ORDER - Chairperson Dunlap called the meeting to order
(5:00 pm).
2. ROLL CALL – All Board Members were present. Crystal Marie Luna,
Department Assistant for Human Resources, was present in the excused
absence of Ms. Ramirez, Administrative Assistant to the HR Director.
3. FLAG SALUTE – Vice Chairperson Talbot led the Pledge of Allegiance.
4. PUBLIC COMMENTS – Ms. Luna, Department Assistant, read the
admonishment for the Public Comments item.
There were no public comments.
5. CONSENT CALENDAR
a. APPROVAL OF JANUARY 7, 2013 CSB REGULAR MEETING MINUTES
A Motion was made by Board Member Coulter to approve the January 7,
2013 Meeting Minutes as written and order filed.
Board Member Logan seconded the Motion. It was approved 4 Ayes, 0
No, 1 Abstain (Vice Chairperson Talbot was absent from the January 7,
2013 meeting).
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Civil Service Board Minutes
6. PRESENTATION – Matt Brisbois, Life Safety Specialist II
Mr. Brisbois thanked the Board for allowing him to share his presentation of the
Community Emergency Response Team (CERT) Program.
Mr. Brisbois explained that the Fire Department’s goal is to organize a
Community Emergency Response Team (CERT) in each of the City’s 154
homeowners associations with a licensed HAM radio operator, known as the
CERT Communicator. This unique approach allows our residents to aid the
community in any type of disaster setting. Currently, the program has 902 active
volunteers, including Board Member Hugh Logan. Volunteers track their hours
via an online portal with over 11,000 hours logged in 2012. The Program
includes a Board of Directors to assist with logistics, first aid and administration.
The City of Newport Beach was awarded the 2012 FEMA Individual and
Community Preparedness Award for Outstanding CERT Program Initiatives and
awarded Honorable Mention for Volunteer Integration. Newport Beach is the
smallest and only city, outside Virginia and Washington D.C., to ever receive the
award. It is a huge accomplishment to be selected as the best of over 2,000
CERT Programs in the United States. The Fire Department is thrilled to return to
Washington D.C. in the spring for a ceremony at the White House to receive this
award.
The Board thanked Mr. Brisbois for his presentation and congratulated him on
receiving this remarkable award and honorable mention.
7. CURRENT BUSINESS – Oral Reports
a. HUMAN RESOURCES ORAL REPORT – Terri L. Cassidy, Deputy City
Manager/HR Director/Civil Service Board Secretary
• Ms. Cassidy thanked the board for attending and supporting our
public safety departments at the Medal of Valor Ceremony and
other events.
• The Civil Service Board will begin meeting at the new Civic Center
(100 Civic Center Drive) once the employees officially make the
move, which has been reluctantly pushed back, by Assistant City
Manager Steve Badum, to the third week in March. The Grand
Opening is set for Saturday, May 4, 2013.
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Civil Service Board Minutes
• Human Resources has been working hard on the Employee
Evaluation Upgrade and the Class and Comp Study. Both
timelines have been slightly adjusted with the implementation of our
Memoranda of Understanding, downsizing efforts, and various
other projects. The Board will be provided an update on those two
items next month.
• Ms. Cassidy reminded the Board that their Form 700s are due April
1, 2013 and made sure they received all necessary information
from the City Clerk.
b. FIRE DEPARTMENT ORAL REPORT - Scott Poster, Fire Chief
• Fire Operations
o The Fire Department responded to a structure fire on
January 17. One of our Firefighters received second-degree
burns on his hand and a Costa Mesa Firefighter was injured
as well. Both are recovering.
o Three (3) candidates were recently selected through
extensive training for our April Paramedic School at
Saddleback Paramedic Training: Corey Freeman, Adam
Schwegman & John Kluve.
o City Manager Dave Kiff approved the transfer of Fire Captain
Keith Winokur to assist with department-wide training
activities.
o The Medal of Valor Award Ceremony is an outstanding
event to recognize the people that serve this city. The 2012
recipients included:
The Medal of Valor Award - Bryce Anderson,
Firefighter, the first Firefighter to receive this award.
The Lifesaving Awards - Thomas Herr, Fire Engineer;
Tim Ecker, Lifeguard I; and Charlie Hockenbury,
Lifeguard I.
The Award of Merit - Mike Campbell, Lifeguard II.
Unit Citations – Fire Captains Justin Kime, Rick
Zaccaro, Ty Lunde, Brian McDonough and their crews
and Lifeguards Clay Rinker, Travis Hersh and
Brandon Hodding.
• Marine Operations
o January 2013 Stats:
1 Rescue
317 Preventative Actions
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Civil Service Board Minutes
44 Medical Aids
1 person reunited with their family
Approximately213,000 beach visitors
o Assistant Fire Chief (Lifeguard Operations) Rob Williams
and Lifeguard Captain Mike Halphide gave a presentation on
the Lifeguard Program at the Speak Up Newport Meeting
Wednesday, January 9, 2013.
o Seasonal Lifeguard tryouts will be held March 17, 2013.
o Lifeguard Operations will recertify our Firefighters in CPR
and AED next month. Our Lifeguards conduct several
training classes in CPR and AED, such as school programs
at Harbor High School.
o The City of Newport Beach Fire Department Training Center
completed the American Heart Association Onsite
Evaluation and Instructor Observation. As a result, the
American Heart Association renewed the Training Center
agreement through December 14, 2014.
• Life Safety Operations
o Chief Poster explained to the Board that he has less than 40
people on the “floor” every day, but 900 people on back up,
which is a great relief to him.
Board Members Coulter and Logan complimented Chief Poster on the
Medal of Valor Ceremony and including staff from the Police Department
as well.
Board Member Logan inquired if staff was provided the best protective
equipment in terms of gloves. Chief Poster and Ms. Cassidy confirmed
that the Risk Management Division in Human Resources works with all
departments to make sure City employees are provided the best
equipment for safety purposes.
c. POLICE DEPARTMENT ORAL REPORT - Dennis Birch, Police
Lieutenant
• Police Dispatcher Brian Eberhardt was nominated and awarded the
statewide California Public-Safety Radio Association’s
Telecommunicator of the Year Award for 2012. This year, he
handled over 28,000 calls for service. Brian will be recognized at
the 25th Annual Telecommunicator Awards Banquet on April 18.
Congratulations to Brian, the Police Department is proud of him for
being nominated and winning.
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• The Police Department’s Dispatchers handled over 91,000 calls for
service in 2012, including the Fashion Island shooting which had
over 600 calls in a two-hour period.
• Human Resources will be assisting with testing for Lateral Police
Officer Saturday, February 9, 2013, at the Orange County Sheriff’s
Academy.
• Three (3) Police Recruits graduated from the Orange County
Sheriff’s Academy, January 21, 2013.
• Police Sergeant Shontel Sherwood will be retiring February 22 after
25 years of service. Her celebration will be held February 28 at the
Newport Beach Yacht Club.
8. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR
DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
None.
9. ADJOURNMENT – 5:38 PM