HomeMy WebLinkAbout08 - Coast Highway MediansCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
November 27, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran
949 -644 -3315 or atran @city.newport- beach.ca.us
SUBJECT: COAST HIGHWAY MEDIANS— PHASE 113— COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3867
DATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On July 10, 2007, the City Council authorized the award of the Coast Highway Medians
— Phase 1 B project to Mega Way Enterprises. The contract provided for construction of
concrete median curbs, installation of a new irrigation system, and landscaping along
Coast Highway in Corona del Mar. The contract has now been completed to the
satisfaction of the Public Works Department. A summary of the contract cost is as
follows:
Original bid amount: $253,740.00
Actual amount of bid items constructed: $256,437.50
Total amount of change orders: $10,725.56
Final cost of construction: $267,163.06
The final overall construction cost including two change orders was $267,163.06.
Change Order No. 1 in the amount of $7,853.24 was for two additional changeable
message boards. Change Order No. 2 in the amount of $2,872.32 was for the removal
of asphalt pavement and base within the medians to accommodate planting the eight
King Palms. Overall, the project was 5.3 percent over the original bid amount and well
within the 10 percent construction contingency.
Coast Highway Medians — Phase 1 B - Completion and Acceptance of Contract No. 3867
November 27, 2007
Page 2
The original construction contract included installing 26 King Palms in the medians.
Prior to bid opening, staff received several phone calls from contractors informing us of
the lack of 20 feet tall coastal grown King Palms to meet our specifications. After
checking with over 60 nurseries, staff was only able to locate and plant eight King
Palms, each tree costing more than double the original bid price. Staff continues
searching for the remaining 18 King Palms and have also considered purchasing
shorter non - coastal grown palms and acclimating them at the City yard or a local
nursery until they are ready to be planted. The City will enter into a separate contract to
plant the remaining palm trees when the time is right. Sufficient funds exist in the
project account for the remaining palms needed.
Other Protect Costs:
In addition to the primary construction contract, this project involved other project
expenses from various funding sources. Total project expenses are summarized as
follows:
Construction $267,163.06
Civil and Landscape Design $ 45,470.00
Construction Inspection $ 4,491.84
Incidentals $ 890.49
Total Project Cost $318,015.39
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementation Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion.
Fundina Availability:
Funds for the construction contract were expended from the following account:
Account Description
General Fund
Account Number
7013- C5200932
Total:
Amount
$267,163.06
$267,163.06
The original completion date was October 26, 2007. All work was substantially
completed by this date.
Prepared by:
Andy Tran
Senior Civil Engineer
Submitted by:
. C" psot__
teph n G. Badum
PtibJid Works Director