HomeMy WebLinkAbout09 - McFadden Square Centennial MonumentCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
November 27, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Emmet Berkery
714 - 343 -3474 or embpe @aol.com
SUBJECT: McFADDEN SQUARE CENTENNIAL MONUMENT - AWARD OF
CONTRACT NO. 3981
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3981 to Hillcrest Contracting, Inc. for the Total Bid Price of
$369,582.75; and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $37,000 (10 %) to cover the cost of unforeseen work.
4. Approve a Budget Amendment in the amount of $235,500 from unappropriated
General Fund Reserve to Account No. 7015- C8002005.
DISCUSSION:
At 10:00 a.m. on November 16, 2007 the City Clerk opened and read the following bids
for this project:
TOTAL BID AMOUNT
$369,582.75
$417,430.00
$547,811.58
$624,047.50
$662,890.00
The low total bid amount is 45.22 percent below the Engineer's Estimate of $674,650. The
low bidder, Hillcrest Contracting, Inc., possesses a California State Contractors License
Classification A as required by the project specifications. A check of the Contractors
references indicates they have satisfactorily completed similar projects for other
municipalities.
BIDDER
Low
Hillcrest Contracting, Inc.
2
Alliance Streetworks
3
Big Ben Construction
4
Bonsall Construction Services
5
NCCI, Inc.
TOTAL BID AMOUNT
$369,582.75
$417,430.00
$547,811.58
$624,047.50
$662,890.00
The low total bid amount is 45.22 percent below the Engineer's Estimate of $674,650. The
low bidder, Hillcrest Contracting, Inc., possesses a California State Contractors License
Classification A as required by the project specifications. A check of the Contractors
references indicates they have satisfactorily completed similar projects for other
municipalities.
McFadden Square Centennial Monument -Award of Contract No. 3981
November 27, 2007
Page: 2
This project was designed by Peddian International Inc. based on the approved concept
plan to commemorate the City's centennial. The work necessary for the completion of
this contract consists of removal and replanting of existing trees, demolition and
removal of existing brick pavers and concrete slab, modification of existing lighting
system, modification of existing irrigation system, grading and subgrade preparation,
construction of concrete bands, construction of reinforced concrete slab, placement of
granite and cobblestone pavers, furnishing and placement of precast concrete benches,
construction of reinforced concrete base for planned sculpture, and perform other
appurtenant and incidental items of work as required to complete the work in place at
the McFadden Square.
Pursuant to the Contract Specifications, the Contractor will have 75 consecutive working
days to complete the work.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Implementing Guidelines. This exemption covers the
maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work two City prepared notices are
distributed by the contractor to both residents and businesses. The first notice will be
distributed ten days before work in the area and the second notice 48 hours prior to
starting work in the area.
Geotechnical, Material Testing Services:
In addition to the Contract costs, approximately $1,000 in consulting geotechnical
services, and material testing are estimated for this project and will be performed under
the respective on -call professional services agreements. Survey services are included
within the construction contract. $500 is included for printing and other incidentals.
Funding Availability:
This project has been primarily funded through the efforts of the McFadden Square
Centennial Legacy Project Fundraising Committee. As of this report, the Committee
has raised approximately $332,000 and those fundraising efforts are continuing. In
September 2006, $50,000 of the Centennial budget was to be set aside for the
McFadden Square Centennial project. However, these set aside funds were
inadvertently not re- budgeted during the transition to the new budget, so an additional
$50,000 will need to be re- appropriated by City Council. With the correction to the
budget, the total funding available is $382,000.
McFadden Square Centennial Monument —Award of Contract No. 3981
November 27, 2007
Page: 3
To date, $45,000 has been expended for design and $110,000 for the centerpiece
sculpture which leaves a balance of $227,000 available towards construction. In an
effort to complete the project before summer, it is recommended that the City advance
the balance of funds required, $185,500, and the previously noted $50,000 for a total of
$235,500 from the City's General fund. As additional funds are raised, the City's
General fund will be reimbursed. The projected overall cost of the project is $567,000.
Upon approval of the recommended Budget Amendment, $235,500, sufficient funds will
be available in the following accounts for the project:
Account Description
McFadden Square Centennial
Proposed uses are as follows:
Vendor
Hillcrest Contracting, Inc.
Hillcrest Contracting, Inc.
On —call Consultant
Various
Prepared by:
Emmet erce
Project Engineer
Account Number Amount
7015- C8002005 $ 412,082.75
Total: $ 412,082.75
Purpose
Amount
Construction Contract
$
369,582.75
Construction Contingency
$
37,000.00
Materials Testing
$
5,000.00
Printing and Incidentals
$
500.00
Total: $ 412,082.75
1. Submitted by:
Attachments: Project Location Map
Bid Summary
If applicable list Budget Amendment last
;fi G. Badum
Works Director
TITLE: McFadden Square Centennial Monument
CONTRACT NO.. C -3981
ENGINEER'S ESTIMATE: 3674,650.00
PROJECT MANAGER: Emmet Berkery
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
BID LOCATION: City Clerl's Office - City Hall
DATE: 16 -No,07 TIME: 10:00 A.M.
BY E.B. CHECKED: DATE: 11116/2007
t%u mptrM hamtllcantracc000111B1D SUM C3961 Page 1
ENGINEER'S ESTIMATE
HILLCREST CONTRACTING
ALLIANCE STREETWORKS
BIG BEN CONSTRUCTION
SERVICES
NCCI. INC.
ITEM
DESCRIPTION
IQUANTITY
UNIT
AMOUN7
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
1
Mobilization
1
EA
40.000.0
40,000.00
50,000.00
50,000.0
40,000.0
40,000.0
9.650.58
9.650.58
138.000.00
138,000.00
15.000.01
15.000.00
2
Remove and Replant Existing Tree
12
EA
750.00
9.000.00
1.320.00
15 840.00
750.00
91000.00
645.00
7.740.00
2.875.00
34.500.00
11000.00
00
3
Demolition
3.400
SF
15.00
51.000.00
6.70
22,780.0
7.00
23.800.00
6.00
20,400.00
4.60
15,640.0
15.00
0
4
Street Light Pullboxes
3
EA
250.00
750.00
1.650.00
4.950.00
750.00
2,250.00
322.00
966.00
460.00
1,380.00
650.00
00
5
Electric Pullboxes
2
EA
250.00
500.00
1.250.00
2,500.00
750.00
1.500.00
350.00
700.00
287,50
575.00
750.00
.00
6
Gray Concrete Band
44
LF
125.00
51500.00
69.00
3.036.00
200,00
8.800.00
84.00
3.896.00
230.00
10,120.0
200.00
.00
N68,000.00
7
Donor Recognition Bench
8
EA
4,000.00
32,000.00
7,300.00
58.400.00
5.500.00
44.000.00
8,800.00
70,400.00
9,200.00
73,600.0
8.500.00
.0
8
Donor Granite Tiles 1" x 2' x 1.25'
55
EA
500.00
2],500.00
186.00
10.230.00
225.00
12.3]5.00
240.00
13.200.00
1]2.50
9.48].50
260.00
.00
9
Donor Granite Tiles 1 "x 1'9" x 1.25')
48
EA
500.00
24.000.00
150.00
],200.00
225.00
10,800.00
346.00
16,608.00
28].50
13,800.00
400.00
00
10
Donor Granite Tiles 1 "x 4.59' x 1.25"
8
SF
1.000.00
8.000.00
420.00
3,360.00
600.00
4,800.00
]]5.00
6200.00
460.00
3,680.00
800.00
00
11
12' x 12" Granite Tiles
54
EA
350.00
18,900.00
104.00
5,616.00
100.00
5,400.00
129.00
6.966.00
115.00
6,210.00
220.00
11,880.00
12
Cobblestone Field
1.925
SF
75.00
144,375.00
28.15
54 188 75
15,00
28,875.00
73.00
140,525.00
34.50
86,412.50
80.00
154,000.00
13
Concrete Perimeter Band
113
LF
125.00
14,125.00
24.00
2,]12.00
40.00
4,520.00
65.00
7,345.00
172.50
19,492.50
120.00
13,560.00
14
Historical Timeline and Labyrinth Field
830
SF
300.00
249,000.00
127.00
105,410.00
227.00
188.410.00
24].00
205.010.00
230.00
190.900.00
300.00
249.000.00
15
Honorary 5 onsor Tiles
8
EA
2,500.00
20,000.00
520.00
4160.00
800,00
6,400.00
1120.00
8.960.00
575.00
4.600.00
850.00
6.800.00
16
Pedestal Base Granite Tiles
1
EA
5,000.00
5.000.00
9,700.00
9.700.00
6,000.00
6,000.00
17,000.00
17,000.00
23,000.00
23,000.00
15,000.00
15,000.00
17
Concrete FCOtln for Sal tore
1
EA
10.000.00
10.000.00
5.000.0
5,000.00
6,000.00
6,000.00
3,540.00
3.540.0
2.875.00
2.875.00
7.000.00
7.000.00
18
DOnalNCtion Surveying
1
EA
9.000.00
9,000.00
3.500.0
3,500.00
12,000.00
12000.00
8100.00
8.100.0
9.200.00.
9.200.00
5.000.0
5.000.00
19
As -Built Plans
1
EA
8.000.00
6.000.0
1.000.00
1.000.00
2.500.00
2,500.00
805.00
805.00
575.00
575.00
2.500.00
2,500.00
EE
674,650.00
LOW
369,582.75
2ND
417430.00
3RD
547,811.58
4TH
624,047.50
5TH
662,890.00
t%u mptrM hamtllcantracc000111B1D SUM C3961 Page 1
City of Newport Beach NO. BA- 08BA -026
BUDGET AMENDMENT
2007 -08 AMOUNT: $zs6,600.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
qX
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for Mariners Mile Street Lighting to pay the balance of the City's share of this _
cooperative agreement with Caltrans.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Signed
Financial Approval: Administrative Services Director
Administrative Approval: City Manager
Amount
Debit Credit
$235,500.00 'T
' Automatic System Entry.
$235,500.00
Date
Date
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7015 Parks
Account
Number
C8002005 McFadden Centennial Monument
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed
Financial Approval: Administrative Services Director
Administrative Approval: City Manager
Amount
Debit Credit
$235,500.00 'T
' Automatic System Entry.
$235,500.00
Date
Date
Signed:
City Council Approval: City Clerk Date