HomeMy WebLinkAbout11 - Approval of Sole Source Purchase of Youth Playground Equipment at Newport Island Park and West Newport ParkCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
December 11, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Patrick Arciniega
949 - 644 -3347 or parciniega @city.newport- beach.ca.us
SUBJECT: APPROVAL OF SOLE SOURCE PURCHASE OF YOUTH PLAYGROUND
EQUIPMENT AT NEWPORT ISLAND PARK AND WEST NEWPORT PARK
RECOMMENDATION:
Approve a sole source purchase from Innovative Playgrounds Co. LLC to replace the
existing youth playground at Newport Island Park and West Newport Park in an amount not
to exceed $60,000.
DISCUSSION:
As part of the Fiscal Year 2007/08 budget process playground equipment for the
Newport Island Park and the West Newport Park at Orange Street were identified as
needing to be replaced due to deterioration from the marine environment and normal
wear and tear. The normal expected lifespan for playground equipment is 15 years.
The Newport Island Park is 11 years old and.the West Newport playground is eight
years old. Both playgrounds are located within the coastal zone with elements that
shortens the lifespan of the equipment.
In an effort to extend the life expectancy of playgrounds in the coastal zone, a recycled
plastic lumber playground manufactured by Progressive Playgrounds was installed at
Peninsula Park in 2006. To date the results have been positive. To further build our
life expectancy into coastal playgrounds, staff specified purchasing equipment from
Innovative Playgrounds Co. LLC, Progressive Playground's west coast representative,
for the Newport Island and West Newport playgrounds.
On November 26, Recreation and Senior Services staff met with community residents to
discuss the design, lay -out and color scheme of the equipment. Input,from the meeting was
used in the final design of the equipment for the playground. Attached are exhibits of the
layout for each playground.
Approval of Sole Source Purchase of Youth Playground Equipment at Newport Island Park and West Newport Park
December 11, 2007
Page 2
The total estimated cost for the equipment chosen is $56,896.91, pending minor final
design elements after Council approval. The cost of the equipment meets industry
standard prices and is comparable to other manufactures and installation in past years.
Staff believes purchasing the equipment outside the construction contract provides for
three benefits. It takes advantage of 2007 pricing, which are anticipated to increase by
5 to 10 percent after the first of the year. It eliminates the normal 5 percent contractor
markup on the equipment when combined in the construction contract. And, finally, it
allows manufacturing of the equipment to take place while final construction documents
related to park layout, rubberized accessible surfacing, and construction details are
determined. A separate construction contract for these items is planned for Council
consideration in March. If the equipment is purchased now, installation can be
completed prior to summer.
Staff recommends the sole source purchase of the equipment for the benefit of saving
time and approximately $10,000 in cost.
Environmental Review:
CEQA processing will be completed when the installation design contracts are
approved by City Council.
Funding Availability:
There are sufficient funds available in the following accounts for the project:
Account Description Account Number Amount
Newport Island Play Ground Equipment 7015- C4002001 $ 30,000.00
West Newport Park Play Ground Equipment 7271- C4120931 30,000.00
Total: $ 60,000.00
Proposed uses are as follows:
Vendor
Innovative Playgrounds Co. LLC
Incidentals/Equipment Adjustments
Prepared by:
Patrick Arcinieg , P.E.
Senior Civil Engineer
Purpose
Equipment Purchase
Attachments: Proposed Newport Island Play Equ
Proposed West Newport Park Play
Total
Submitted by:
Amount
$ 56,896.91
3,103.09
$ 60,000.00
alum
Director
progressive design playgrounds
OVERALL DIMENSIONS:
25'X25'
MINIMUM *USE ZONE':
37'X3T
CRITICAL FALL HEIGHT:
V
AGE GROUP:
5.12
OVERHEAD EQUIP. HT.:
V -11
PLATFORM COLOR:
T.B.D.
GRAB RAIL COLOR:
T.B.D.
RESILIENT SURF. DEPTH:
T.B.D.
PROGRESSIVE DESIGN PLAYGROUNDS
2665 VISTA PACIFIC DR.
OCEANSIDE, CA 92056
TOLL FREE: 1-800 585 -3131
PHONE: 760) 597 -5990
FAX: (76 0) 597 -5991
www.pdplay.com
DOUBLE -DIP
STORE FRONT
/ PANEL BELOW
PYRAMID
LOOP -ARCH ROOFTOP
CLIMBER (2)
ARCH
/ BRIDGE
SNAKE
CLIMBER
SMALL R.P.
WALL (2)
64'
SLIDE \
SMALL R.P.
WALL (6) 111
ADA 1
8• TRANSFER
STEP
4 32. 24' 16'
I
•
REVERSE /
VERT ROCK-CLIMBING SERPENTINE
ROCK 7Y• ADVENTURE RING MAZE
TREK COIL
CUMBER
COBRA /.
SPIRAL MONKEY
SLIDE CLIMBING GRIP
WALL
\ / NOT TO SCALE
NOTES:
1. INSTALLATION TO BE COMPLETED 84 ACCORDANCE WITH MANUFACTURERS SPECIFICATIONS.
2. DO NOT SCALE DRAWINGS.
3. CONTRACTORS NOTE: FOR PRODUCT AND COMPANY INFORMATION VISIT www.CADde dsmm%*
REFERENCE NUMBER 787.114.
TAHOE
787.714 NEWPORT ISLAND PARK
PROTECTED BY COPYRIGHT - 12109105 www.CADdoWUs.com
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ACCESS
Approx. 1,000 S.F. Of
Existing Sand Protective
Surfacing, To Remain
3" O.D Post Swing
Set, Model #: SW -M -84T
(2- Tot & 2 -Strap Seats)
2 -12 Age Play System,
Model #: Reno -NPI -I
b,.. Line Represents
------Minimum "Use Zone"
• -°'- °_ • f .bti•- ,.�` .a '::_, @ Equipment, Typ.
Approx. 1,900 S.F. Of
Poured -In -Place Rubberized
Protective Surfacing, Over
3" Min. Conc. Sub -Base
(Includes Turn -Down Curb)
SCALE IN FEET
0 5 10
-------------- - -- ---- - - - =- --
West Newport Park
Mod. # : Varies
Ref. #: j 7347.1
Scale : AS SHOWN
Overall Dimensions: Varies
Minimum Use Zone: Varies
Critical Fall Height: 81
Age Group: 2 -12 i
PROGRESSIVE DESIGN
PLAYGROUNDS {
1- 800 -585 -3131