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HomeMy WebLinkAbout11 - Approval of Sole Source Purchase of Youth Playground Equipment at Newport Island Park and West Newport ParkCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 11 December 11, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Patrick Arciniega 949 - 644 -3347 or parciniega @city.newport- beach.ca.us SUBJECT: APPROVAL OF SOLE SOURCE PURCHASE OF YOUTH PLAYGROUND EQUIPMENT AT NEWPORT ISLAND PARK AND WEST NEWPORT PARK RECOMMENDATION: Approve a sole source purchase from Innovative Playgrounds Co. LLC to replace the existing youth playground at Newport Island Park and West Newport Park in an amount not to exceed $60,000. DISCUSSION: As part of the Fiscal Year 2007/08 budget process playground equipment for the Newport Island Park and the West Newport Park at Orange Street were identified as needing to be replaced due to deterioration from the marine environment and normal wear and tear. The normal expected lifespan for playground equipment is 15 years. The Newport Island Park is 11 years old and.the West Newport playground is eight years old. Both playgrounds are located within the coastal zone with elements that shortens the lifespan of the equipment. In an effort to extend the life expectancy of playgrounds in the coastal zone, a recycled plastic lumber playground manufactured by Progressive Playgrounds was installed at Peninsula Park in 2006. To date the results have been positive. To further build our life expectancy into coastal playgrounds, staff specified purchasing equipment from Innovative Playgrounds Co. LLC, Progressive Playground's west coast representative, for the Newport Island and West Newport playgrounds. On November 26, Recreation and Senior Services staff met with community residents to discuss the design, lay -out and color scheme of the equipment. Input,from the meeting was used in the final design of the equipment for the playground. Attached are exhibits of the layout for each playground. Approval of Sole Source Purchase of Youth Playground Equipment at Newport Island Park and West Newport Park December 11, 2007 Page 2 The total estimated cost for the equipment chosen is $56,896.91, pending minor final design elements after Council approval. The cost of the equipment meets industry standard prices and is comparable to other manufactures and installation in past years. Staff believes purchasing the equipment outside the construction contract provides for three benefits. It takes advantage of 2007 pricing, which are anticipated to increase by 5 to 10 percent after the first of the year. It eliminates the normal 5 percent contractor markup on the equipment when combined in the construction contract. And, finally, it allows manufacturing of the equipment to take place while final construction documents related to park layout, rubberized accessible surfacing, and construction details are determined. A separate construction contract for these items is planned for Council consideration in March. If the equipment is purchased now, installation can be completed prior to summer. Staff recommends the sole source purchase of the equipment for the benefit of saving time and approximately $10,000 in cost. Environmental Review: CEQA processing will be completed when the installation design contracts are approved by City Council. Funding Availability: There are sufficient funds available in the following accounts for the project: Account Description Account Number Amount Newport Island Play Ground Equipment 7015- C4002001 $ 30,000.00 West Newport Park Play Ground Equipment 7271- C4120931 30,000.00 Total: $ 60,000.00 Proposed uses are as follows: Vendor Innovative Playgrounds Co. LLC Incidentals/Equipment Adjustments Prepared by: Patrick Arcinieg , P.E. Senior Civil Engineer Purpose Equipment Purchase Attachments: Proposed Newport Island Play Equ Proposed West Newport Park Play Total Submitted by: Amount $ 56,896.91 3,103.09 $ 60,000.00 alum Director progressive design playgrounds OVERALL DIMENSIONS: 25'X25' MINIMUM *USE ZONE': 37'X3T CRITICAL FALL HEIGHT: V AGE GROUP: 5.12 OVERHEAD EQUIP. HT.: V -11 PLATFORM COLOR: T.B.D. GRAB RAIL COLOR: T.B.D. RESILIENT SURF. DEPTH: T.B.D. PROGRESSIVE DESIGN PLAYGROUNDS 2665 VISTA PACIFIC DR. OCEANSIDE, CA 92056 TOLL FREE: 1-800 585 -3131 PHONE: 760) 597 -5990 FAX: (76 0) 597 -5991 www.pdplay.com DOUBLE -DIP STORE FRONT / PANEL BELOW PYRAMID LOOP -ARCH ROOFTOP CLIMBER (2) ARCH / BRIDGE SNAKE CLIMBER SMALL R.P. WALL (2) 64' SLIDE \ SMALL R.P. WALL (6) 111 ADA 1 8• TRANSFER STEP 4 32. 24' 16' I • REVERSE / VERT ROCK-CLIMBING SERPENTINE ROCK 7Y• ADVENTURE RING MAZE TREK COIL CUMBER COBRA /. SPIRAL MONKEY SLIDE CLIMBING GRIP WALL \ / NOT TO SCALE NOTES: 1. INSTALLATION TO BE COMPLETED 84 ACCORDANCE WITH MANUFACTURERS SPECIFICATIONS. 2. DO NOT SCALE DRAWINGS. 3. CONTRACTORS NOTE: FOR PRODUCT AND COMPANY INFORMATION VISIT www.CADde dsmm%* REFERENCE NUMBER 787.114. TAHOE 787.714 NEWPORT ISLAND PARK PROTECTED BY COPYRIGHT - 12109105 www.CADdoWUs.com P y '� � I � � � 4 � nn F� 16�+ �� i � Y' ynyn .� _ y. _. � i � ;� progressive design pi Wgrounds �? pLAri; �4041NFS cpq tk�S Tin,N[P ACCESS Approx. 1,000 S.F. Of Existing Sand Protective Surfacing, To Remain 3" O.D Post Swing Set, Model #: SW -M -84T (2- Tot & 2 -Strap Seats) 2 -12 Age Play System, Model #: Reno -NPI -I b,.. Line Represents ------Minimum "Use Zone" • -°'- °_ • f .bti•- ,.�` .a '::_, @ Equipment, Typ. Approx. 1,900 S.F. Of Poured -In -Place Rubberized Protective Surfacing, Over 3" Min. Conc. Sub -Base (Includes Turn -Down Curb) SCALE IN FEET 0 5 10 -------------- - -- ---- - - - =- -- West Newport Park Mod. # : Varies Ref. #: j 7347.1 Scale : AS SHOWN Overall Dimensions: Varies Minimum Use Zone: Varies Critical Fall Height: 81 Age Group: 2 -12 i PROGRESSIVE DESIGN PLAYGROUNDS { 1- 800 -585 -3131