HomeMy WebLinkAbout12/2/2013 - Board of Library Trustees (13)
By charter, the Board of Library Trustees will accept money, personal property or real estate donated to
the City for library purposes, subject to the approval of the City Council.
Staff recommends the following procedures to put in place to support this policy and ensure the timely
acceptance of gifts and donations:
A gift or donation of $10,000 or less which is coming from one of the Library support groups,
Newport Beach Public Library Foundation or The Friends of the Newport Beach Public Library,
be accepted on their behalf by the Library Director. The gift will be reported to the Board of
Library Trustees on a quarterly basis in the financial expenditure reports. Gifts or donations
over $10,000 will be brought to the Board of Library Trustees for approval of acceptance and
designation of use before being forwarded to City Council for their approval.
The Library Director may accept funds of $10,000 or less from the Newport/Mesa Pro Literacy
Board to cover the Library Literacy division’s operating expenditures. These funds will be
reported to the Board of Library Trustees on a regular basis. Funds over $10,000 will be brought
to the Board of Library Trustees for approval of acceptance and designation of use before being
forwarded to City Council for their approval.
The Library Director may accept donations of materials and/or funds for the purchase of
materials on behalf of the Library Board of Trustees in the amount of $500 or less. These
donations will meet the criteria outlined in City Council Policy I-3 (Newport Beach Public Library
Collection Development Policy).
These procedures are similar to the City’s policy in regards to the acceptance of gifts or donations by the
City Manager and the City Council.
Excerpt from Council Policy F-3
The City Manager may accept grants or donations of up to $30,000 on behalf of the City.
However, if a new or additional appropriation is required, the City Manager’s authority to
create new appropriations is limited to $10,000 as stated above. The City Council will be
formally notified of such actions on a quarterly basis by way of the City Manager newsletter
to the City Council.
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director (Acting)
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Melissa Kelly, Library Support Services
TITLE: Proposed Donation and Gift Acceptance Procedure