HomeMy WebLinkAbout4/12/2012 - City Arts Commission - 03 HandoutTHE CENTRE
1)QronoRGANlzAloNEFFECTIVENESS
City of Newport Beach
"Effective Meetings Training for Boards,
Commissions, ?nd Committees"
Presented by:
Trudy Sopp, Ph.D.
Founder & Consulting Partner
The Centre for Organization Effectiveness
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Overview of the "Effective Meetings
Training" Effort
. Purpose: tools, techniques; efficiency,
transparency; clarity about expectations and
requirements
. Coordinated effort between City Manager's
Office, City Attorney's Office, City Clerk
. Staff Training held on March 7,20L2; introduction
of process im provements
: Handbook
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City of Newport Beach Handbook
Model Governance
. Purpose of the Board, Commission, or
Committee
Role of the Chair
Role of the Members
Role of the Staff
Meeting Reminders for Members
Preparing Ahead for the Meeting
D Understand the mandate
) Check in with staff
. Developing Collegial Relations
) Attendance
FTalk with community members about your role
F Attend other com m ittees/su bcom m ittees
Meeting Reminders for Members
(continued)
Managing How You Communicate
FBalance advocacy and inquiry
DUnderstand Robert's Rules of Order
ts Conduct reasonable deliberations
. Encouraging and Honoring Public Participation
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Five Common Pitfalls
Meeting with no purpose
Conflict of interest on an agenda item
Inadvertent violations of the Brown Act
and/or Due Process
Directing staff; unrealistic expectations
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Suggestions for Effective Public
Involvement
. Be fair and consistent
. Announce any rules/timeframes
Questions for clarification only; engage with
fellow BCC members
Use gavel, timel breaks, etc.
Understand the difference between thoughtful
leaders and naysayers
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Chair Training Session
. August timeframe; two hours
. Meeting management topics like:
) Moving a meeting along
i> Fostering discussion and decision-making
F Being clear on the issue to be resolved
P Using Robert's Rules of Order
F Understanding legal considerations
} Handling conflict
) Managing public involvement
ffi$igi';g"- , ..,. ffiFor more information about this presentation,
please contact:
. Rob Houston, Assistant to the City Manager,
City of Newport Beach, (949) 644-3033,
rhouston @ newportbeachca.gov
or
. Trudy Sopp, Founder & Consulting Partner,
The Centre for Organization Effectiveness,
619) 993-9656, soppconsulting@smail.com