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Home My WebLink About5/5/2014 - Civil Service Board Civil Serv Maiqual T Douglas C Debra Alle James “M Hugh Log I. C II. R III. F IV. P P b co st sh a o V. C A CI Co Mo vice Board M Talbot, Chairp Coulter, Vice en, Board Me Mickey” Dunla gan, Board Me CALL MEET ROLL CALL FLAG SALU PUBLIC CO Public comm e within the omments to tate your na horten the s djustment is r set them in CONSENT C A. APPROV APPROV MEETIN filed. IVIL SERV ouncil Cham onday, May 5 Members: person Chairperson ember p, Board Mem ember TING TO O L UTE OMMENTS ents are inv subject ma o three (3) m ame for the r speakers’ tim s applied equ n the silent m CALENDA VAL OF ME VE MINUTE G. Waive r ICE BOAR bers – 100 C 5, 2014 - 5:00 mber ORDER vited on age atter jurisdict minutes. Bef record. The me limit on a ually to all s mode. R EETING MI ES FOR TH reading of s RD AGENDA Civic Center D 0 PM Regula S T J J enda and no tion of the C fore speakin e Civil Servic agenda or no speakers. A INUTES HE APRIL 7 subject Min A Drive, Newpo ar Meeting Staff Membe Terri L. Cass Depu Jason Guyse Jyll Ramirez, Depu on-agenda it Civil Service ng, we invite ce Board ha on-agenda i s a courtesy 7, 2014, RE nutes, appro ort Beach, 92 ers: idy, Secretary uty City Mana er, Assistant C Administrativ uty City Mana tems genera Board. Spe e, but do no as the discre items, provid y, please tur EGULAR ove as writt 2660 y to the Board ager/HR Direc City Attorney ve Specialist ager ally consider eakers must ot require, y etion to exte ded the time rn cell phone ten and ord d & ctor to the red to t limit you to nd or e limit es off der May 5, 2014 Page 2 of 2 Civil Service Board Regular Meeting VI. CURRENT BUSINESS A. UPDATE AND POSSIBLE ACTION TO SET CLOSED HEARING DATES FOR TERMINATION APPEAL (CIVIL SERVICE, SWORN POLICE EMPLOYEE) – Terri L. Cassidy, Secretary to the Board B. ORAL REPORTS 1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Terri L. Cassidy, Deputy City Manager/HR Director 2. FIRE DEPARTMENT MATTERS – Scott Poster, Fire Chief 3. POLICE DEPARTMENT MATTERS – Jonathan Stafford, Police Support Services Administrator VII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VIII. ADJOURNMENT DRAFT Page 1 of 4 CITY OF NEWPORT BEACH CIVIL SERVICE BOARD MINUTES Council Chambers – 100 Civic Center Drive Monday, April 7, 2014 REGULAR MEETING 5:00 PM I. CALL REGULAR MEETING TO ORDER (5:00 PM) Chairperson Maiqual Talbot called the meeting to order at 5:00 PM. II. ROLL CALL Civil Service Board Members: Maiqual Talbot, Chairperson Douglas Coulter, Vice Chairperson Debra Allen, Board Member James "Mickey" Dunlap, Board Member Hugh Logan, Board Member Staff Members: Terri L. Cassidy, Deputy City Manager/HR Director/Secretary to the Board Jason Guyser, Assistant City Attorney Jyll Ramirez, Administrative Assistant to the HR Director Administrative Assistant to the HR Director Jyll Ramirez reported that all Board Members were present; with the exception of Board Member Logan, who had an excused absence. III. FLAG SALUTE – Board Member Coulter IV. PUBLIC COMMENTS The notice was read by Ms. Ramirez. Interested parties were invited to address the Board. There were no responses and the Public Comments portion of the meeting was closed. V. CONSENT CALENDAR A. APPROVAL OF MEETING MINUTES APPROVE MINUTES FOR THE MARCH 3, 2014, REGULAR MEETING. Waive reading of subject Minutes, approve as written and order filed. Board Member Dunlap made a Motion to waive reading the March 3, 2014, Meeting Minutes, approve as written and ordered filed. The Motion was seconded by Board Member Coulter. It was approved 4 Ayes, 0 No. Civil Service Board Minutes April 7, 2014 Page 2 of 4 DRAFT VI. CURRENT BUSINESS A. SCHEDULE DATE OF CLOSED TERMINATION APPEAL HEARING (CIVIL SERVICE, SWORN POLICE EMPLOYEE) – TERRI L. CASSIDY, SECRETARY TO THE BOARD Secretary to the Board Cassidy advised that the appeal hearing scheduled for the month of May was canceled. In the interest of scheduling the other appeal hearing, she requested the Board Members confirm that July 22, 23, 29, 30 and 31 will work for the majority of the Board. Vice Chairperson Coulter reminded Ms. Cassidy that his term will expire June 30, 2014, and therefore, he will not be on the Board in July. The remaining present Board Members (Allen, Dunlap and Talbot) stated they would be available. Ms. Cassidy advised that she will check with Board Member Logan regarding his schedule and acknowledged that Vice Chairperson Coulter will not be present. B. ORAL REPORTS 1. CITY-WIDE AND HUMAN RESOURCES MATTERS – TERRI L. CASSIDY, DEPUTY CITY MANAGER/HR DIRECTOR Ms. Cassidy reported: • HR has begun taking applications for the Ackerman Scholarship Program, and that information regarding requirements and how to apply is available on the City’s website. She added that the filing deadline is April 28, and the funds for this program are allocated to children of Newport Beach residents and children of City employees. • The one-year anniversary and celebration of new Civic Center building will be April 8, with early morning coffee and bagels in the Community Room. • The City is looking for a new Deputy Public Works Director, as the prior incumbent was rehired and promoted at his former agency. • The next Engaging Civic Leaders program will be held April 15, 2014, from 6:00 pm – 8:00 pm, in the Civic Center Community Room. She, City Attorney Aaron Harp, and HR/RM Administrator Lauren Farley will be speaking to the group about the City Attorney’s Office, Human Resources Department and the Risk Management Division. 2. FIRE DEPARTMENT MATTERS – SCOTT POSTER, FIRE CHIEF Chief Poster reported: • Last week, the City had an Emergency Operating Center (EOC) tsunami drill. • Three paramedic students are currently in the clinical phase at Hoag Hospital and one paramedic is doing an internship ride-a-long. • Urban Search and Rescue personnel completed their swiftwater training and all officers are being put through command training. • Four (4) new fire engines will be delivered to their stations within the next two weeks. • On April 1, the “Every 15 Minutes” event was held at Corona del Mar High School, in conjunction with the Police Department. It was a powerful event, teaching participants about the consequences of drinking and driving. Civil Service Board Minutes April 7, 2014 Page 3 of 4 DRAFT • In response to a measles outbreak in Orange County, the Department is reviewing immunization records for its first responders. Orange County has reported 21 cases this year and that number is expected to grow. • This year, Marine Operations reported 70 rescues, 3,625 preventative actions, 462 medical aides and 541,800 beach visitors. • On March 25, Lifeguard Captain Josh Van Egmond rescued five people from a rip current. • The Newport Beach Junior Lifeguards program had their last swim test for the season March 30, and 1,394 future Junior Guards passed. • Mayor Rush Hill presented a proclamation to the 2013 Junior Lifeguard of the Year Julienne Dawidoff. • The Fire Department hosted an Earthquake and Tsunami Workshop at the Oasis Senior Center March 26. • Three Spring 2014 CERT classes have been completed with over 65 participants enrolling, including City Manager Dave Kiff. In response to Board Member Dunlap’s inquiry regarding which stations would be getting the new engines, Chief Poster advised he had not been told yet. 3. POLICE DEPARTMENT MATTERS – JONATHAN STAFFORD, POLICE SUPPORT SERVICES ADMINISTRATOR Police Support Services Administrator Jonathan Stafford addressed the Board: • He thanked the Board Members who attended the Police Appreciation Breakfast, on March 28, and stated the focus of the event was on the employees. • The Police Department is continuing to process Custody Officers, with four candidates ready to be hired. • Within the next nine months, one Police Captain, two Police Lieutenants and two Police Sergeants will be retiring. Each retirement will create a vacancy with a chain effect of promotions and transfers. The Police Department will work with Human Resources to proceed smoothly through this transition. • The CAD/RMS went live and was successful with no problems to report. Employees have adapted well, and training will be ongoing and scheduled as needs are identified. • Two Police Officers recently graduated from the Police Academy and are in the Field Training Officer program. Additionally, two other Police Recruits are in their fourth week of the academy and are progressing well. • Saturday, April 5, PD and HR held a Police Recruit test with 289 applicants scheduled; however, only 189 candidates took the test, resulting in 80 passing scores. Mr. Stafford stated that a counseling session was given, prior to the test, to discuss matters which may disqualify a candidate during the background process. That resulted in approximately 100 applicants not taking the test. Oral interviews will be conducted in the coming week. • Mr. Stafford introduced, and gave a brief biography on, Police Sergeant Mark Hamilton, who will be assigned to Personnel and Training Supervisor with the retirement of Police Sergeant Lloyd Whisenant. Sergeant Hamilton thanked the Board Members and stated he is looking forward to working with Human Resources. Board Members complimented the Police Department for the outstanding breakfast and having a department the City can be proud of. Civil Service Board Minutes April 7, 2014 Page 4 of 4 DRAFT VIII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Board Member Allen reminded everyone that Speak Up Newport will meet on April 8, 2014, at 5:30 p.m., in the Community Room, and reported they are having a forum for State Assembly candidates. IX. ADJOURNMENT There being no further business to come before the Civil Service Board, the meeting was adjourned at 5:22 p.m. The agenda for the Regular Meeting was posted on or before, April 4, 2014, by 5:00 p.m., on the City’s website, public counter in the Human Resources Department (Bay A2) and in the Meeting Agenda Binder located in the entrance of the City Council Chambers at 100 Civic Center Drive. Jyll Ramirez, Administrative Assistant to the HR Director City of Newport Beach, Human Resources Department Minutes Approved by: Maiqual Talbot, Chairperson Civil Service Board 2013/2014