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HomeMy WebLinkAbout13 - Irvine Avenue & Dover Drive Water MainCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 13 June 13, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Michael Sinacori 949 -644 -3342 or msinacoh @city.newport- beach.ca.us SUBJECT: IRVINE AVENUE AND DOVER DRIVE 24" WATER MAIN - AWARD OF CONTRACT NO. 3708 RECOMMENDATIONS: 1. Approve the plans and specifications. 2. Award Contract No. 3708 to Vadnais Corporation for the Total Bid Price of $2,827,049 and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $300,000 to cover the cost of unforeseen work and $50,000 for materials testing and geotechnical services. DISCUSSION: At 11:00 a.m. on June 1st, 2006 the City Clerk opened and read the following bids for this project: BIDDER Low Vadnais Corporation 2 Engineered Plumbing, Inc. 3 J. Fletcher Creamer & Sons, Inc. 4 W. A Rasic Construction, Inc. 5 E.J. Meyer Company 6 Majich Brothers, Inc. 7 Vido Artukavich & SonsNidmar, Inc. J.V. 8 GCI Construction Inc. 9 BRH -Garver West, Inc. TOTAL BID AMOUNT $2,827,049 3,231,728 3,252,161 3,587,260 3,777,777 3,978,410 4,043,728 * 4,180,815 * 4,543,805 * Corrected Bid Amount The low total bid amount is 6 percent below the Engineer's Estimate of $3,000,000. The low bidder, Vadnais Corporation, possesses a California State Contractors License Classification A as required by the project specifications. A check of the Contractors references indicates they have satisfactorily completed similar projects for other municipalities. Irvine Avenue and Dover Drive 24 "Water Main — Award of Contract No. 3708 June 13, 2006 Page: 2 PROJECT DESCRIPTION: As part of the Water Master Plan, the water facilities within Irvine Avenue and Dover Drive were targeted to be replaced due to their age and an increase in the need for capacity. The existing system was built in 1956 and has outlived its useful life. Due to funding constraints, the update of the water system within Irvine Avenue and Dover Drive was split into five smaller projects. Three segments have been completed. Two segments are proposed as part of this project. The work segments are as follows: Phase Proposed Work Limits Status of Project 1 24 -inch Irvine Avenue - University Dr. to Construction Complete. NOC Filed 4125106 South Bristol St. 2 24 -inch Irvine Avenue - Santiago Drive to Construction Complete. NOC Filed 10/14/2003 University Drive 3 24 -inch Irvine Avenue -Dover Drive to Project Considered Under this Contract Santiago Drive 4 24 -inch Dover Drive — Irvine Avenue to Project Considered Under this Contract West Cliff Drive 5 12 -inch Irvine Avenue —Dover Drive to Construction Complete. NOC Filed 3/23/2004 Sherin ton Place Due to recent failures on Dover Drive, Phases 3 and 4 are recommended to be expedited and designed and constructed as one project. The project limits are within Irvine Avenue between Santiago Drive and Dover Drive and within Dover Drive between Irvine Avenue and Westcliff Drive. On September 28, 2004 the City Council approved a design contract with Tettemer & Associates, which has since been acquired by Stantec Consulting Group. The work to be done under this contract includes installation of approximately 7,500 linear feet of 24 -inch transmission main pipes and 3,500 linear feet of 8 -inch distribution water mains including all appurtenances, valves, fittings and connections within Irvine Avenue between Private Road (near Santiago Drive) to Dover Drive and in Dover Drive from Irvine Avenue to Westcliff Drive. Pursuant to the Contract Specifications, the Contractor will have 250 consecutive working days to complete the work. This includes 12 to16 weeks manufacturing time for the 24- inch cement lined and coasted steel pipe. Environmental Review: City staff has reviewed the project and has determined the project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines when the project is authorized by the City Council. This exemption covers the maintenance and alteration of existing public facilities with negligible expansion of the facilities in areas that are not environmentally sensitive. Inane Avenue and Dover Drive 24" Water Main — Award of Contract No. 3706 June 13, 2006 Page: 3 Public Notice: The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Affected residents and businesses will be noticed by the contractor /City ten days and two days prior to starting work in their area. Geotechnical, Material Testing, and Survey Services: In addition to the contract costs, approximately $50,000 in consulting materials testing and geotechnical services are estimated for this project. Survey costs are included within the construction contract. Funding Availability: There are sufficient funds available in the following accounts for the project: Account Description Water Transmission Main Master Plan Improvements Program Pipeline Master Plan Improvements Prepared by: M ael J, Sinacori, P.E. Principal Civil Engineer Attachments: Project Location Map Bid Summary Account Number Amount 7501- C5500386 $2,061,049 7501- C5500578 $1,116,000 Total: $3,177,049 Submitted by: _ Steph dum Publ' orks Director UUN Q� 3nN3nV WN 730 C O Q Q Q �i 1332115 701SIYG H1nOS ,90 uiS&31VNn w Q 1006.1. 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