HomeMy WebLinkAbout10 - Newport Shores Pavement RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
June 13, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 - 644 -3311 or rgunther @city.newport- beach.ca.us
SUBJECT: NEWPORT SHORES PAVEMENT REHABILITATION —
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3721
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
5. Approve budget amendment transferring $5,000.00 from State Gas Tax
unappropriated fund balance to 7181- C5100769 to cover additional soils testing
required to be performed.
DISCUSSION:
On January 10, 2006, the City Council authorized the award of Newport Shores
Pavement Rehabilitation contract to Excel Paving Company. The contract provided
cold milling, resurfacing and reconstruction of streets; replacing sidewalks, curb and
gutter and cross gutters, installing storm drain on streets in Newport Shores. The
streets included Grant, Canal, Orange, Prospect, Newport Shores Drive, and parts of
Cedar, 61St and 62nd Streets. The contract has now been completed to the satisfaction
of the Public Works Department. A summary of the contract cost is as follows:
Original bid amount: $1,486,938.00
Actual amount of bid items constructed: 1,584,278.70
Total amount of change orders: 0.00
Final contract cost: $1,584,278.70
Newport Shores Pavement Rehabilitation - Completion And Acceptance of Contract No. 3721
June 13, 2006
Page 2
The increase in the amount of actual bid items constructed over the original bid amount
resulted from the need for additional excavation and asphalt base course materials.
The final overall construction cost was 6.6 percent over the original bid amount. No
Change Orders were issued for the project
Environmental Review:
The City's project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers minor alterations of public highways and facilities involving negligible
or no expansion of use beyond that existing at the time the project was authorized by
City Council.
Funding Availability:
Upon approval of the attached budget amendment, funding is available in the following
accounts:
Account Description
Account Number
Amount
Newport Shores
Pavement
Rehabilitation
7181- C5100769
$891,140.70
Sewer Main
7531- C5100769
$27,000.00
Water Main
7501- C5100769
$37,000.00
Newport Heights,
Cliffhaven and Seawind
7281- C5100769
$230,000.00
Street & Bikeway
Improvements
7181- C5100769
$144,500.00
Traffic Congestion
7191- C5100769
$254,638.00
Total:
$1,584,278.70
All work was substantially complete by the original contract completion date of
April 24, 2006.
Pre are by: Submitted b
R. Gunther, P.E. fephen G. 6adum
Construction Engineer C--4PubliigWorks Director
City of Newport Beach
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 06BA -072
AMOUNT: $S,000.UU
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations for the performance of required additional soil testing.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit _
180 3605 State Gas Tax Fund - Fund Balance $5,000.00 '
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Financial Approval: Administrative Services Director
Signed
Signed:
Manager
City Council Approval: City Clerk
Automatic
Credit
$5,000.00
Date
Gaa
to
Date
Description
Division
Number
7181 Gas Tax
Account
Number
C5100769 Newport Shores Pavement Rehabilitation
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Financial Approval: Administrative Services Director
Signed
Signed:
Manager
City Council Approval: City Clerk
Automatic
Credit
$5,000.00
Date
Gaa
to
Date