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Home My WebLink AboutSS2 - 2006-2007 Department Budget ReviewBudget Checklist Items Fiscal Year 2006 -07 Department/Account Number /Description Amount Approved City Council Public Works Contribution to the Athletic Complex at Estancia H.S. - 7261- C5200373 Newport Blvd Right Turn Lane 0110 -8250 Second year of three -year commitment. $ 75,000 Three FY 0110 -8250 Conference for Women - Second year. $ 10,000 One time 06AA -084 Balboa Island Historical Society - Six year, third year at $ (30,000) 06AA -086 0110 -8250 $15,000. $ 15,000 One time $ Balboa Island Improvement Association - Flowers & 7015- C3170868 Dover Drive Tree Replacement $ 0110 -8250 holiday decorations /storage. $ 11,250 One time Corona del Mar Chamber of Commerce - Additional CdM $ (1,920) 06AA -082 0110 -8250 5K sponsorship - Third year at $5,000. $ 5,000 One time $ Corona del Mar Chamber of Commerce - Sponsorship of 7459- C5100879 SAH Utility Underground $ 0110 -8250 Christmas Walk- Fourth year at $10,000. $ 10,000 Onetime Leadership Tomorrow sponsorship - Third year at $10,000 0110 -8250 per year. $ 10,000 Onetime Michaels Media - production of Your Newport Today - 0110 -8250 Last year at $9,100 $ 9,900 Onetime Newport Beach Film Festival - Additional $25,000 of 0110 -8250 funding for a total of $1002000 $ 25,000 One time Lexus Newport to Ensenada Yacht Race sponsorship - 0110 -8250 Third year, last year increased from $10,000 to $15,000 $ 15,000 One time Newport Beach Restaurant Association sponorship of the First Annual NB Restaurant Week. Last year funding at 0110 -8250 $35,000 for marketing /re- branding campaign. $ 50,000 One time Fund development contract for OASIS Senior Center 4410 -8080 capital campaign. (Request from the Friends of OASIS) $ 80,000 Onetime 0110 -8250 Marine Avenue Sidewalk Cleaning $ 13,500 On -going 7014- C3170### Natural Park Replenishment and Enhancement $ 50,000 Onetime 0110 -8250 Challenge Pledge for refurbishment of CdMHS pool $ 290,000 Onetime Administrative Services 0640 -8080 Cost of Services Fee Study $ 100,000 Onetime Police Department Add'I position, Facilities Maintenance Worker, expense 1820 -7' shared by ABLE $ 47,871 On -going TOTAL SUPPLEMENTAL BUDGET ITEMS $ 817,521 Public Works 7261- C5200373 Newport Blvd Right Turn Lane $ (20,000) 06AA -087 7271- C2320856 Repiping of Fire Station 3 $ (65,000) 7284- C5100470 Irvine Realignment University / Bristol $ (286,725) 06AA -084 7432- C5100854 Dover Drive $ (30,000) 06AA -086 7501- C5500386 Water Trans Main Master Plan Improvement $ 1,000,000 7501- C5500578 Pipeline Master Plan Replacement $ (1,100,000) 7015- C3170868 Dover Drive Tree Replacement $ (15,000) 7015- C3170869 Dover Drive Landscape Improvement $ (30,000) 7013- C5300788 Balboa Island Streetlight Upgrade $ (1,920) 06AA -082 7255 -Cf## Areas of Special Biological Significance Assessment $ (10,000) 7251- C5100879 SAH Utility Underground $ (41,200) 7459- C5100879 SAH Utility Underground $ 11,200 TOTAL CAPITAL PROJECT REBUDGET $ (588,645) Budget Checklist Items Fiscal Year 2006 -07 Department/Account Number /Description SUMMARY BY TYPE OF REQUEST Supplemental Requests Capital Improvement Program Re- Budget TOTAL CHECKLIST ITEMS SUPPLEMENTAL REQUESTS BY FUND FY O6 General Fund Carryover Items General Fund - Supplemental Requests Gas Tax Fund Tidelands Fund Contributions/RDA Building Excise Tax Newport Coast Annexation Fund Mariners Library Equipment Fund Total Supplemental Requests CAPITAL IMPROVEMENT PROGRAM RE- BUDGET BY FUND General Fund Gas Tax Tidelands Fund Contribution Fund Circulation & Transportation Fund Building Excise Tax Measure M - Competitive Environmental Liability City Hall Improvement Fund Bonita Canyon Development Fund CIOSA Construction Fund Water Fund Total Capital Improvement Program Re- Budget SUMMARY BY FUND TOTAL CHECKLIST ITEMS FY 06 General Fund Carryover Projects General Fund Gas Tax Tidelands Fund Contribution Fund Building Excise Tax Fund Measure M -Competitive Circulation & Transportation Fund Environmental Liability Fund Newport Coast Annexation Fund Oil Spill Remediation fund City Hall Improvement Fund Bonita Canyon Development Fund Mariners Library Water Fund Equipment Fund TOTAL CHECKLIST ITEMS Amount Approved City of Newport Beach Agenda June 32006 C'*� \LIF Fiscal Year 2006 -07 Department Budget Review CITY ATTORNEY C To represent and /or advise City Council, Boards and Commissions, E and City Staff with respect to all legal matters pertaining to the City 2003 -04 2004 -05 2005 -06 2006 -07 Actual Actual Estimated Proposed C C O M p a Salaries and Benefits $ 690,097 $ 649,068 $ 779,040 $ 849,824 CU UO Maintenance and Operations $ 374,171 $ 312,857 $ 212,001 $ 197,656 Capital Outlay $ 7,320 $ 8,548 $ 3,000 $ 4,000 Q Total $ 1,071,588 $ 970,473 $ 994,041 $ 1,051,480 2 CITY ATTORNEY Service Indicators Requests for Opinions /Advice (In- House) Council, Board, and Commission Meetings Preparation /Review of Contracts, MOUs, Agreements Litigation Caseload Code Enforcement Caseload Development/review of Resolutions and Ordinances Court and Hearing Appearances Public Assistance (phone or in person, byattorneyor staff) Legislative Advocacies Public Records Act Requests 2004 -2005 Actual 5,500 100 300 50 80 85 80 7,200 20 40 2005 -2006 Estimated 5,500 100 400 50 80 85 80 7,200 20 60 2006 -2007 Projected 6,000 100 500 35 70 100 40 7,000 20 70 3 Budget Totals A ,CCOUNT DESCRIPTION Salaries &t Benefits e Q $32,785,183 Maintenance Et Operations $6,311,151 Capital Outlay $5339188 TOTAL $39,629,522 City Council Budget Presentation - Fiscal Year 2007 Y Budget Totals Maintenance & Operations 16% $6,311,151 Capital Outlay 1.3% $533,188 Salaries & Benefits 82.7% $321785,183 City Council Budget Presentation- Fiscal Year 2007 Changes from FY 2005/06 • Summary of Changes - Salaries &t Benefits - $ 2, 580, 289 • 8.5% increase from FY 2005/06 Salaries - MttO- $817,678 • 14.8% increase from FY 2005/06 M Et 0 - Capital Outlay - (- $352,549) • 39.8% decrease from FY 2005/06 Capital Outlay City Council Budget Presentation - Fiscal Year 2007 9 Changes from FY 2005/06 • Total Changes = $3,045,418 or 8.3% Increase from FY 2005/06 • Salaries &t Benefits - $2.,580.,289 Increase • Adjustments Based on MOU Agreements • Salary Step Increases • Implementation of the MERP • Additional CSO position for Property Operation and a Facility Maintenance position for ABLE City Council Budget Presentation - Fiscal Year 2007 woo Changes from FY 2005/06 • Maintenance &t Operations = $817,678 Increase • General Insurance Cost Increase of $660,662 an 82% increase over FY05 -06 Insurance cost ($805,434 vs. $1,466,096) • Vehicle Fuel Cost Increase ($72,000) • Increase in Various Contracts /Other Adjustments (account for remaining 1.3% of overall increase) City Council Budget Presentation - Fiscal Year 2007 ff Changes from FY 2005/06 • Capital Outlay - (- $352,549) Decrease • The majority of cost decrease for the coming fiscal year represents elimination of one -time purchases from previous fiscal years. City Council Budget Presentation - Fiscal Year 2007 a2 Budget by Division JuJdJget DiJVriJSiJOn DescriJptiJOn JuJdJget Number Amount Office of - Chief Police Support Services $10,005,805 1 MIt me • • s • • Control Detective $6,855,487 Fleet Services $1,5779975 13 I Fleet 71 Maint. 4% COP 5% Support Services 25 FY 07 Budget Division ;NAFF Funds Not Included) Salaries F± Benefits • Personnel - Salaries Ft Benefits - $32,785083$' - 82.7% of Total Budget is Direct Costs Associated with Salaries Et Benefits * Does not reflect additional $650 annual cost of Newport Beach PD's share of converting current ABLE Contract Employee to PD Helicopter Facility Maintenance Worker. Adjustment made after Budget documents developed. City Council Budget Presentation- Fiscal Year 2007 Full -time Employees • Total Full -time Employees - 240 - Sworn - 148 - Non -sworn - 92 City Council Budget Presentation - Fiscal Year 2007 WY Fzp,�, - r „� FJ Non- Sworn Personnel 38% FY 07 Personnel Breakdown Full -Time Employees Budget Number Division Description Number of Employees 1810 Office of the Chief of Police 10 1820 Support Services 56 1830 Patrol 96 1840 Traffic /Parking /Animal Control 32 1850 Detective 44 1860 Fleet Services 2 City Council Budget Presentation - Fiscal Year 2007 ao I COP 5% Support Services 3% Sworn Officers by Division New Positions • Adding 1 Full -Time Community Services Officer - assigned to Property In Support Services, based upon demands In the Property Et Evidence Unit: - Unit processes over 20,000 items of evidence annually - Increase in efficiency and hours of operation equals better Customer Service - Salary /Benefit Of $63,149 to be included in PD Budget City Council Budget Presentation - Fiscal Year 2007 9V Property CSO Position ccont'd • Department has been concerned for some time about lack of Property &t Evidence resources and resulting impact - Inability to focus on disposition process - Shortage of available storage capacity - Destruction process involving drugs, weapons and other significant evidence delayed - Chain of Custody error claims must be minimized - eliminates needless legal scrutiny City Council Budget Presentation - Fiscal Year 2007 92 New Positions (Continued' •Helicopter Facility Maintenance Worker Position - Converting An Existing ABLE Program Contract Position To A New Regular Full -Time Employee Position - Objective - Improved long -term employee retention for a sensitive position involving safety issues City Council Budget Presentation - Fiscal Year 2007 go n =m• Administrative Assistant Executive Officer Ah Chief of Police Community Services /PIO IN Payroll Clerk Supervisor l Environmental Services Drug Abuse Resistance Education (D.A.R.E.) Crime Prevention Volunteer Program Citizen Academy Teen Academy Pt of Polirp Professional Standards Unit Manager (Lieutenant) Professional Standards Supervisor (Sergeant) Office of the Chief of Police • Professional Standards /Legal Review • Community /Media Relations (PIO) • Environmental Services • Crime Prevention • D.A. R. E. • Department Payroll • �i u City Council Budget Presentation- Fiscal Year 2007 Dttice e nlunteer Proc Ex NiTimff"lTiiORirWZ Bill• Personnel & Training Supervisor Ah ma Division Commander Secretary to the Fis:Services & Division Commander Faciliance Services Commander Records Dispatch Computer Supervisor Supervisor Systems Manager • Fleet Maintena Background Senior Records Senior Applications Investigators Community Staff Dispatchers Coordination Mechanics Services Officers Electronics Front Data Dispatchers PC &Network Specialist Desk Officers Entry Staff Coordination Polygraph Property & Correspondence Alarm MIS Techs Operator Evidence Coordination Officers Video Production Department Unit Web Site Range Master Cadet 8 Intern Programs Planning & Research Support Services Division • Alarm Monitoring Progran • Communications • Video Services • Personnel and Training • Recruiting 7-7C �o❑ s • Polygraph Examinations I • Fiscal Services /Budget Control • Property /Evidence Control City Council Budget Presentation- Fiscal Year 2007 Support Services Division Records Section Range Training /Armory Computer Systems Planning /Research Facility Maintenance Electronics Engineering /Repair Fleet Acquisition / Maintenance t.� City Council Budget Presentation- Fiscal Year 2007 Patrol Division • Day Watch • Mid Watch • Night Watch • Jail • S.W.A.T. • Bicycle Detail - j, bw City Council Budget Presentation- Fiscal Year 2007 it N - j, bw City Council Budget Presentation- Fiscal Year 2007 it Patrol Division • Canine Unit • Disaster Planning • Helicopter Program (ABLE) • Reserve Officer Program • Hostage Negotiation City Council Budget Presentation- Fiscal Year 2007 Traffic Division • Traffic Services • Accident Investigation • Motorcycle Enforcement • Parking Control ,; i' • Crossing Guard Contract Administration • Traffic Education • Animal Control • Special Events Planning City Council Budget Presentation- Fiscal Year 2007 Detective Division • Criminal Investigations - Crimes Persons - Property Crimes - Juvenile /Sex Crimes - Narcotics - Economic Crimes - Vice /Intelligence L L L on �3 • Crime Suppression Unit City Council Budget Presentation - Fiscal Year 2007 Detective Division • Crime Scene Investigations • Crime Analysis • Orange County Auto Theft Task Force (OCATT) • Regional Program Narcotics (RNSP) Suppression • School Resource Officer Program City Council Budget Presentation- Fiscal Year 2007 Fleet Maintenance Division • Vehicle Purchasing • Vehicle Maintenance • Parts Inventory • Replacement Vehicle Set -up N E W P O R J C O A 5 T City Council Budget Presentation- Fiscal Year 2007 Revenue • Total Estimated Police Department Generated Revenue= $5.,613,080 • Significant Revenue Sources: - Orange County Public Safety Augmentation - $800Y000 - Alarm Related (permit renewals, fines, PD alarm monitoring) - $340,000 - Parking Fines - $2.5 Million - Administrative Citation Fines - $160,000 City Council Budget Presentation - Fiscal Year 2007 em Revenue - Jail Booking Fees - $135,000 - ABLE - $275,000 - School Resource Officers - $135,268 - Narcotics Assets /Forfeitures Fund - $45,000 City Council Budget Presentation - Fiscal Year 2007 4fl Grants Supplemental Law Enforcement Services Fund (State COPS Funding): • $120Y000 - Partially Funds Two Sworn Police Officer Positions To Staff Our Crime Suppression Unit - Miscellaneous Equipment City Council Budget Presentation - Fiscal Year 2007 ea Grants Orange County Integrated Law and Justice (OCILJ) Grant Fund Balances: • COPS Technology 2002 • COPS Technology 2003 • COPS Technology 2004 • COPS Technology 2005 • COPS Technology 2006 - $1.28 Million - $2481375 - $296,843 - $246,661 - $24,681* • Urban Area Security Initiative Grants (UASI) Sub - grantee - $1 Million* *Pending Council Acceptance City Council Budget Presentation - Fiscal Year 2007 Grants Orange County Integrated Law and Justice (OCILJ) Grant • City of Newport Beach assigned grant respon of the OCILJ Project Funding: -Agency sibility on behalf • Data Sharing Integration Project - COPLINK • OCILJ Joint Powers Agreement City Council Budget Presentation - Fiscal Year 2007 em R lm�. r • it Planning Department Plan and manage the development or use of land, and provide the highest level of customer service consistent with the law, Department Totals . Salaries and Benefits Maintenance and Operations Capital Outlay CDBG Fund To to I Full -time Employees 2005 -06 Estimated $ 1,819,578 $ 11611,163 $ 48,998 $ 231,008 $ 31710,747 19 2006 -07 Proposed $ 1,960,508 $ 438,017 $ 50,750 $ 155,653 $ 21604,928 19 47 M Planning /Administration Planning Commission Environmental Quality Affairs Committee Advance Planning Current Plans & Projects Environmental Review GIS /Data & Demographics Housing $1,9165183 Staffing: 16 Full -time M Economic Development Economic Development Committee Strategic Plan for Economic and Fiscal Health Business Improvement Districts Peninsula Revitalization /PROP Committee Business Retention /Recruitment CDBG $6887745 Staffing: 3 Full -time .. Workload Indicators Planning Commission Cases + Appeals 140 120 - - - -- v 100 ----------------- d N ayi80 -------- - - - - -- -------------------------- u 0 L m F 40 20 - - - - -- 0 2001 2002 2003 2004 2005 2006* Year Cases Appeals +Call ups 7000 6000 5000 N 4000 0 L a 3000 0 2000 1000 0 Plan Reviews & Plan Checks 2001 2002 2003 2004 2005 2006* Year t Reviews Checks I 50 Workload Complexity The number of large projects is continuing: — Hoag Hospital Master Plan Amendment — Our Lady Queen of Angels Church Expansion — Bridgeport Project (South Coast Shipyard) — Hyatt Regency Hotel Expansion — Fairmont Hotel Expansion More highly complex plan checks More appeals of staff approvals Increased Telecommunications Permits Increased Code amendments: — General Plan Implementation — Local Coastal Program Implementation Plan — Affordable Housing Regulations 51 IRevenue Development Review Fees: — Revenue for FY 05 -06 is on track with last year's revenue and this year's projections. This is much higher than in prior years due to fee adjustments. Plan Review Fees: — Revenue from plan review in FY 2005 -06 exceeds the prior year, due to continued increases in the volume of plans reviewed. Revenue in FY 2006 -07 is expected to meet or exceed this year's revenue. 52 H Significant Special Projects General Plan update Strategic Plan for Economic and Fiscal Health Local Coastal Program Implementation g p Plan Sign inventory and Amortization Program Directional & Wayfinding Signs Improvements to development and plan review process and staffing 53 Y 4 1 Building Department To ensure the quality of life of those who live, work, and visit the City of Newport Beach by promoting safety in the regulation of the construction, use, and occupancy of buildings and by taking a customer oriented approach to finding educated, cost effective solutions. 54 Building Department Allocation Plan Salaries and Benefits Maintenance and Operations Capital Outlay 2003 -04 2004 -05 2005 -06 2006 -07 Actual Actual Estimated Proposed 2,385,288 $ 2,562,909 $ 3,003,161 $ 3,413,891 $ 638,336 $ $ 42,048 $ 699,369 $ 30,340 $ 280,591 26,500 $ 309,4097 $ 26,500 Total $ 31065,672 $ 31292,618 $ 3,310,252 $ 3,749,888 Full time Employees: 29 Part -time Employees: 2.56 FTE t. \v PgNT s Building Department 36 positions— 29 permanent full time 7 part time Administration (949) 644 -3275 Building counter (949) 644 -3288 Fax# (949) 644 -3250 Chief Buildina Inspector Steve Hook x3265 Principal Inspector Commercial Ray Baltera x3261 Senior Building Inspectors Steve Michael x3260 Paul Sobek x3268 Residential Buildina Records Inspector Jana Egan x3216 Principal Inspector Residential John Burckle x3262 Senior Building Inspector Mike Dexter x3267 Building Inspectors II Dennis Capp x3266 Mel Fleener x3271 Edward Hotz x3273 Don Taylor x3263 Jim Uitermark X3272 Building Director Jay Elbettar x3282 9 Deputy Building Official Faisal Jurdi x3277 Plan Check Engineers Yousef Barer x3278 David Groverman x3281 Suzanne Kusik X3285 All Naji x3292 Eric Skarin x3270 Sam Shaker X3279 Subtrade Plans Examiner Dan Macey x3269 Senior Permit Technician Susan McCourt x3289 Permit Technicians Cara Delancey x3291 Leslie Duarte X3290 Jessica Sanchez x3287 PIT Permit Technician Jamie Harris x3274 Student Aides Aaron Harty Outside Plan Check Consultants Charles Abbott & Assoc. (949) 362 -3820 Harris & Assoc. (949) 655 -3900 VCA Group (714) 978 -9780 Geotech Consultant Begahi Engineering (949) 252 -8292 Administration* *Clerical services for all divisions are pooled by administration. Administrative Records Assistant Specialist Monks Goodwin Lanny Krage x3276 I I x3293 Department Assistant Student Aide Debi Schank x3284 William Trinh Office Assistant Susan Yamada x3280 PIT Office Assistant Open ' Student Aides Fern Nueno Raymund Reyes Paul Rousseve April 2006 56 Building Department Division Information 1121sigej&ie�i-fal2is'i A�1nii�istrati�� PlallCJ1'ae'18jP hilawfili 57 Building Department Budget by Division • FY 05 -06 Total Department Budd $ 3,3101252 Administrative Division: $ 5041958 Inspection Division: $ 1129108 Plan Check & Permits: $ 1151306 • FY 06 -07 Total Department Budget: $ 3,749,888 Administrative Division: $ 536,379 Inspection Division: $ 1,522,720 Plan Check & Permits: $ 11690,789 m Building Department Divisions Budget and Staffing Plan Check and Permits — * 12 full -time employees and 1.13 FTE $ 1,690,789 • Inspections — * 12 full -time employees and .63 FTE $1,522,720 Administration — 5 full -time employees and .8 FTE $536,379 *Building Inspector II position was reclassified to Mechanical, Electrical & Plumbing Plan Check Engineer 59 Building Department Divisions Percentage of Budget Plan Check / Permit Processing 45.4% Administration 14.4% Inspection 40.2% Building Department Changes in Positions FY 2005 -06 • One full -time Building Inspector position reclassified to one full -time Subtrades Plans Examiner position. 12/12/20050 Position was filled on -c V L r '� id 61 Building Department Service Indicators Plan Submitta ls Permits Issued Building Permits Grading Permits Electrical Permits Plumbing Permits Mechanical Permits Pool /Spa Permits Harbor Permits Residential Building Records (RBR) Permits Fire Permits Total Permits: Inspections Building Code Enforcement Inspections related to Complaints RBR Inspections Construction Inspections Total Inspections: 2003 -2004 Actual 3,306 2004 -2005 Actual 3,059 2005 -2006 Estimated ** 4,117 31793 3,753 432 319 317 2531 2202 2,794 2034 1924 1,770 1492 1366 1,240 178 162 162 113 87 118 1,686 1,572 1,626 448 580 576 13,031 12,005 12,356 399 11250 1,555 47.117 50,321 * Inspections done by other departments are no longer included in this report ** Seasonal conditions and economic factors can significantly affect future projections 259 1,052 1,241 34.935 37,487 * 278 973 972 31,255 33,478 62 FISCAL YEAR 2006 -07 BUDGET REVENUE WORKSHEET Building Dept. Acct Title Act FY 03 Act FY 04 Act FY 05 FY 06 Bud FY 06 Projected Total FY 07 Estimated Base 2900 4610 BUILDING PERMITS 1,331,909 1,561,642 1,684,634 1,400,000 1,781,000 1,692,000 2900 4612 ELECTRICAL PERMITS 178,755 216,370 206,051 176,000 216,000 205,000 2900 4614 GRADING PERMITS 124,795 158,912 143,027 125,000 138,000 131,000 2900 4616 PLUMBING PERMITS 154,221 198,344 213,316 180,000 195,000 185,000 2900 4618 HEATING PERMITS 76,594 106,393 111,057 99,000 100,000 95,000 2900 4622 POOL /SPA PERMITS 54,418 67,387 61,852 68,000 64,000 61,000 2900 5023 PLAN CHECK - O.T. 11,195 4,954 17,393 16,000 11,000 10,000 2900 4627 HARBOR PLAN CHECK (BLDG) 19,728 12,744 10,349 8,000 19,000 18,000 2900 4628 HARBOR PERMIT 22,198 24,006 16,193 11,000 24,000 23,000 2900 4858 REFNDS &REBATES -FRM GVMNTS 105 150 0 0 15 0 2900 5001 WITNESS FEES SUBPOENA 105 839 1,278 0 125 100 2900 5002 PLAN CHECKING FEES - BLDG 1,040,580 1,316,184 1,452,456 1,100,000 1,470,000 1,397,000 2900 5004 PLAN CHECK FEES - GRADING 81,114 104,513 115,695 92,000 127,000 121,000 2900 5005 RESIDENTL BUILDNG RECRDS 285,620 307,287 275,788 202,000 242,000 230,000 2900 5008 SPEC INSPECTION SVC FEES 42,828 33,153 37,524 29,000 37,000 35,000 2900 5017 ENERGY COMPLIANCE PLAN CHECK FEES 56,951 65,367 58,050 46,000 65,000 62,000 2900 5018 DISABLED ACCESS REVIEW 51,501 46,689 47,220 33,000 47,000 45,000 2900 5021 HAZ MAT DISCLOSURE 6,236 6,263 7,426 5,000 7,000 6,500 TOTALS: 3,538,852 4,231,197 4,459,310 3,590,000 4,543,140 4,316,600 63 Building Department Revenue 5.0 4.5 Chi] d 3.5 O � y C 3.0 d O =_ 2.5 Ef3 .� 2.0 O F- 1.5 1.0 " 0.5 �" �- 0 93 -94 94 -95 95 -96 96 -97 97 -98 98 -99 99- 2000- 2001- 2002- 2003- 2004- 2005- 2000 2001 2002 2003 2004 2005 2006* Fiscal Years *Projected ., CONSTRUCTION ACTIVITY REPORT - MONTH OF MARCH 2006 BUILDING PERMITS ISSUED Current Month Previous Mont Fiscal Year I To Date Previous FY To Date Total Valuation: $37,844,714 $14,028,013 $230,999,461 $174,493,933 Building Permits: 332 217 2,632 2,677 Total Permits: 1,013 738 7,844 7,550 Plan Submittals: 258 247 2,118 2,230 BUILDING PERMITS ISSUED * Includes processing permits /change of contractor /fire damage repair /dry-rot deck repair "" Scope of 1 project was to add 1 unit 65 Number Valuation Dwelling Units Single Family Buildings 20 $18,172,075 20 Two Family Buildings 6 $4,260,000 11 Religious Building 6 $3,248,200 Guard House 1 $45,000 Patios /Decks/Trellis 7 $82,700 Pools/Spas 16 $777,920 Residential Additions /Alterations 122 $5,759,965 Commercial Additions /Alterations 24 $3,253,321 Residential Garage 1 $350,000 Fire Sprinkler/Alarms/Misc. 50 $354,911 Demolitions: One Family Building Two Family Building Other Than Dwelling 15 4 2 $128,750 $33,700 $3,000 (15) (8) Miscellaneous: Re -roofs (31) Fences /Retaining Walls (26) Signs /Banners (23) Misc. 38 118 $1,375,172 ITOTALS: 1 392 $37,844,714 8 * Includes processing permits /change of contractor /fire damage repair /dry-rot deck repair "" Scope of 1 project was to add 1 unit 65 $350 $50 $0 Building Department Construction Valuation 92 -93 93 -94 94 -95 95 -96 96 -97 97 -98 98 -99 99- 2000- 2001- 2002- 2003- 2004- 2005- 2000 2001 2002 2003 2004 2005 2006' Fiscal Years *Projected .. $300 0 $250 c 0 v $200 = o $150 0 U +� $100 $50 $0 Building Department Construction Valuation 92 -93 93 -94 94 -95 95 -96 96 -97 97 -98 98 -99 99- 2000- 2001- 2002- 2003- 2004- 2005- 2000 2001 2002 2003 2004 2005 2006' Fiscal Years *Projected .. Building Department Future Programs and Service Enhancements • Combine issuance of building, electrical, plumbing, and mechanical permits into one combination permit • Increase counter plan review and permit issuance services • Continue transition of electrical, mechanical, plumbing, fire alarm and fire sprinkler plan check to the newly hired subtrades plans examiner • Update our handheld computer system for field inspections to a real time wireless system that will allow immediate inspection results for our customers on the Internet • Automate plan check correction list 67 VN, IN. w c„ou Mission Statement To provide services and support to the residents, business community, and other City departments through dedication and excellence in performance, cost containment, and safety. Department Goals *Coordinate beautification programs throughout the City *Improvement and maintenance of community assets •Ensure environmental responsibility with recycling and storm water management programs •Provide exemplary level of customer service to other departments and the public •Empower and train employees for greater responsibility H Department Programs and Services Castaways Park -Maintain Public Restrooms -Maintain Public Facilities *Environmental Programs /Recycling -Street Sweeping -Beach Maintenance -' -Maintain Public Signage -Street and Pavement Striping /Marking -Graffiti Abatement # -Refuse Collection f -Fabricate Furniture for City Facilities + •Maintain Parks /Landscaped Areas •Manage the City's Urban Forest -Fleet Maintenance -Fleet Replacement -Maintain Storm Drains i : - -Maintain Tide Valves i®r , •Maintain Public Right of Way - Sidewalks, Streets, Curbs, Gutters Castaways Park Accomplishments - Fiscal Year 2005 -06 -Corona del Mar Improvements -Picnic Area Renovation -Temporary Modular Restroom -Centennial Events -Diverted 54% of Refuse from Landfills -Service Accomplishments -Maintained 6.5 Miles of Ocean Front -Collected 45,626 Tons of Residential -Maintained 223 Acres of Parks -Replaced 56,599 Square Feet of Cor -Tree City USA Growth Award- 11th Strai -Tree City USA Award- 16th Straight Yea -Special Event Coordination /Setup Assist • 12 Races •41h of July -Community Special Events Department Structure Administration 6 Personnel Field Maintenance Operations Support 26 Personnel 32 Personnel Street Trees 2 Personnel Equipment Maintenance 15 Personnel Parks Maintenance 14 Personnel Refuse /Recycling 30 Personnel General Services Department: 125 Personnel Department Budget Overview Street Trees 4% Parks Maintenance 17% Equipment Maintenance/ Refuse /Recycling 24% Maintenance 15% Operations Support 21% Department Budget Overview Equipment Maintenance/ Replacement Total Int Svc Fund $4,249,291 $4,249,291 $4,046,723 $4,046,723 Department Total $23,990,129 $25,6209432 FY 05 -06 FY 06 -07 Administration $ 720,057 $ 802,412 Field Maintenance $3,308,502 $3,782,488 Operations Support $4,823,115 $5,335,847 Refuse /Recycling $5,767,579 $6,252,163 Parks $4,083,456 $4,293,355 Trees $1,038,129 $1,107,444 Total General Fund $1997409838 $21,573,709 Equipment Maintenance/ Replacement Total Int Svc Fund $4,249,291 $4,249,291 $4,046,723 $4,046,723 Department Total $23,990,129 $25,6209432 Significant Expenditures Field Maintenance Asphalt Materials- $298,000 Concrete Materials- $282,900 Operations Support Dump Fees- $162,800 Facility Maintenance /Repair- $58,600 Custodial Contract - $200,000 Refuse /Recycling Newport Coast Refuse Collection- $722,650 City Dump Fees - $1,746,000 Parks Parks /Facilities Mowing and Maintenance- $419,983 Newport Coast Landscape Maintenance- $337,155 Median /Roadside Maintenance- $414,000 Trees Grid Tree Trimming- $477,075 Newport Coast Tree Pruning- $70,000 Equipment Maintenance Auto Parts /Supplies - $346,500 Administration Division Key Challenges -Newport Coast Refuse Collection Contract- -Expiration December 31, 2006 *Recycling Programs and Initiatives •Administrative /HR Procedures Field Maintenance Division Key Challenges -Refine Street and Sidewalk Management Plan -Project Coordination with Public Works Department K *Street Maintenance /Signage in Newly Acquired Areas Operations Support Division Key Challenges -Pilot Weed Abatement Program - Newport Coast Drainage Culverts -Install Inlet Guards- - - Newly Acquired Sections of Coast Highway *New Position- Maintenance Worker I -Street Sweeping Services -Annexed Areas- Newport Coast, Santa Ana Heights Refuse /Recycling Division Key Challenges *Automated Refuse Collection Pilot Program *Alley Encroachments- - Balboa Peninsula �■li�i =-e Ir Parks /Trees Division Key Challenges •Parks /Landscaped Maintenance in New Areas *Tree Pruning in Newport Coast *Assume Maintenance of Native Habitat at Morning Canyon Fleet Maintenance /Replacement Division Key Challenges -Design/Installation of Compressed Natural Gas (CNG) Fueling Station *Develop Training Programs - Maintenance /Use of CNG Vehicles -Analysis of Fleet Replacement Fund *Replacement of City Vehicles and Equipment ei Library Services Department 2006 -2007 Newport Beach Public Library Newport Beach, California Library Services Annual Statistics Customers visit the 4 Newport Beach Library buildings over 900,000 times a year. The libraries are open a total of 244 hours a week. 1.5 million items are checked out annually. 173,000 reference questions are answered by staff . 227,000 customers access library resources online each year. M Library Services Budget $5,884,021 LIBRARY SERVICES CONTAINS SEVEN DIVISIONS: LIBRARY ADMINISTRATION TECHNICAL PROCESSING SYSTEMS ADMINISTRTION BALBOA BRANCH LIBRARY CORONA DEL MAR BRANCH LIBRARY MARINERS BRANCH LIBRARY CENTRAL LIBRARY LITERACY SERVICES ARTS AND CULTURAL SERVICES :. r• `4 �n1NA ANDJO +IM CRfAN MARIWR`, RRA^'C`� _,.Ads The Library's 2006 -2007 operating budget reflects an 8% increase over 2005 -2006. The major increases are in the operation of the Donna & John Crean Mariners Branch Library. This year's increase includes 1 full -time Library Assistant to staff the new building. Total Funding by Division :: 2006 -2007 2005 -2006 ADMINISTRATION $2,221,181 $2,130,323 BALBOA $246,998 $219,433 CDM $1757509 $1575668 MARINERS $618,394 $492,556 CENTRAL $214317601 $2,255,514 LITERACY $12,836 $12,181 ARTS & CULTURE $177,502 $1603260 Total $5,884,021 $5,427,935 :: °tee- Library's � Major Expenditure Areas Software & Salaries & Library Equipment Benefits Materials Facilities Maintenance Caoital Out 2006-200714,3815107 1 6399740 1 388,579 2005-20061 3,9951915 1 597,740 1 330,659 2006 -2007 11 7% 2% 2% vio 137,144 131,274 111,100 111,100 ■ Salaries & Benefits ■ Library Materials ❑ Facilities ❑ Software & Equipment Maintenace ■ Capital Outlay Arts &Cultural Services Special Expenditures City Grants Sister Cities Maintenance & Repair of Art Salary & Benefits * New program for 2006 - 2007 $40,000 $20,000 $5,000 $87,667 E3 City Grants o Sister Cities m Maintenace & Repair of Art' a LIBRARY SERVICES TOTAL FTEs 66.73 11 11 11 Full Part Time I 15 24 81 24 .1 19 0 '3 06107 TOTAL FTE 006 -2007 13.15 4.24 2.81 10.24 35.1 0.19 1 66.73 91 Ilme 12 1 1 5 21 0 1 FTE 1. 3. 1. 5. 14 0. Library Admin & Support Services Balboa Branch Library Corona del Mar Branch Library Mariners Branch Library Central Library Literacy Arts & Cultural Services Total Employees 41 25.1 Added 1 new full -time Library Assistant at Mariners for 2 15 24 81 24 .1 19 0 '3 06107 TOTAL FTE 006 -2007 13.15 4.24 2.81 10.24 35.1 0.19 1 66.73 91 Revenue 2006 -2007 ❑ General Tax Revenue ■ Fees for Service ❑ Intergovernmental Reimbursements ❑ Miscellaneous Revenues 2006 -2007 2005 -2006 General Tax Revenue 5,434,021 5,144,590 Fees for Service 30,000 29,200 2005 -2006 E General Tax Revenue ■ Fees for Service ❑ Intergovernmental Reimbursements ❑ Miscellaneous Revenues Intergovernmental Miscellaneous Reimbursements* Revenues* 300,000 329,481 120,000 455,185 *Donations & Intergovernmental Reimbursements are not guaranteed year to year. 92 Budget increases in areas of staffing and facilities The new Mariners Library is double the size of the old Branch and has more public restrooms, windows and equipment to maintain. The hours of service have been increased by eight hours a week. Separate areas with service desks for children and adults are staffed each open hour. 93 THE YEAR THAT WAS 0101 2005 = 2006 RM THE YEAR THAT WAS o3nnc o3nna __ IwAAQ A! "=MTVA IIIIAMMII: piscover re Sja� ■ chi 3�0 - }+0 S,eJ�rro9ramme �a�y�,,a�a1.5f —_p Librdrie bi8,olcshop California Library --T Libray libreria bpokStore bib Iioteca Plan adult b,Llilclin9 service l:braria^ scietice schpol spelling variants to .is Thesaurus terms Rssociat� °��s .Translations — piscover'ytrail '10 L 2 e THE YEAR TO BE Zoos —zoos lq . Children's Sun and Sea Discovery Garden Overdrive — downloadable audio books E- commerce — Pay library fines onlinr Librarians on the move — Reference in the stacks with handheld computer tablets Cot ter application classes for kids 97 Recreation and Senior 5 6 -2 r Ic Recrea Non & Senior Services Deportment The Mission of the Recreation d Senior Services Department is to enhance the quality of life in Newport Beach by providing diverse opportunities in safe and well - maintained facilities and parks. We pledge to respond to community needs by creating quality educational, recreational, cultural and social programs for people of all ages. ---� _',' -;1% .. Recreation and Senior Services Deportment Overview Total Department Budget: $4,893,600 • Salaries: • M &O • Capital Outlay $2,655,168 $2,223,432 $ 15,000 • 25 Full time staff • 55 Part time staff • 150 Independent contract instructors, coaches, referees, umpires and scorekeepers 100 Division Breakdown min: 3FT, .50 FTE, D8,734 creation: 12 FT, 17.33 E, $3,412,988 nior Services: 10 FT, .13 E,$971,878 101 Department Structure ADMINISTRATION Front Office and Public Counter Services Fiscal Services Web Site and Online Registration PB &R Commission Support Centennial Celebrations RECREATION SERVICES Youth Programs /Sports Adult Sports Aquatics City -Wide Special Events City Youth Council Playground /Park Development Special Event Permits Youth Sports Commission Field /Facility Maintenance Facility Management/ Reservations Contract Classes Park Patrol Marketing and PR Playground Inspection SENIOR SERVICES Recreational Programs Educational Classes Congregate and Home Delivered Meals Transportation Program Outreach Services Family Support Services Special Events Information and Referral Facility Management/ Reservations 102 r' Services Division Over 320,000 people participate in Department's programs and events Over 11, 039 people enroll annually in nearly 2,100 classes Over 30,000 annual pool visits - lap swim, lessons, water polo, recreation swim 963 youth annually in sports programs 200 youth in after school programs, 1, 000 in camps 9,356 people play on 707 adult sports teams annually: softball, basketball, volleyball, flag football, soccer 332 5 ecial Event permits issued annually 103 Estimated Recreation Division Re venue 06107 • Fee Based Classes • Aquatics • Youth & Adult Sports • After School /Camps • Special Events • SE Permits /Rentals • Misc . • TOTAL $1,127,500 $214,000 $464,000 $202,950 $112,500 $180,000 $ 74,100 $ 70% of Division Budget 5% increase over last year 104 Senior Services Division Most services offered through OASIS Social Services: health screenings, supportive counseling, info & referral, assessments, phone reassurance 13,000 transportation trips annually to OASIS, medical appointments, errands provided • 19 000 Congregate and Home Delivered AlCeals annually • 55 Classes: history, computers, exercise, arts, language • 67,000 students participating in classes annually • Social activities: sailing, bridge, dances, ukulele 105 Estimated Senior Services Program Revenue 06/07 • Class fees $44,000 • Transportation fees $22,000 • Rental fees • Total $20,000 M20KII 106 Additional Funding/ Services Support to OASIS 06107 • FofO: Program Support • Fof O : Transportation Support • Hoag: Transportation Support Grant • OCTA : Transportation Grant • SCSS : Meals Services Value • Coastline CC: Free classes Value TOTAL ADDITIONAL SUPPORT: $6,000 $50,000 $81,000 i. $70,000 $112,000 $219,000 Cash $182,000 In Kind 107 What's New for 06/07? • Increased Program Expenses $200,905 • Increased Revenue $141,142 Program Expansi4' on Aquatics Program Enhancements: • Increased training for instructors and lifeguards • Addition of safety equipment • Creation of a Job Training Program • Enhancement to Recreation Swim Program Increased Special Event Support Back Sund Fun Day Holiday Eve 110 Catch the Healthy Wave! Increased emphasis Health and Fitness all programs: After School, OASIS$ Classes Community Coalition Park walking maps Community -wide kickoff and health /fitness challenge 0 in 111 OASIS Future Planning • Community Needs Assessment • Plans for a Capital Campaign 112 Centennial Celebrations • July 12th Concert at Fashion Island Featuring Bill Medley • September 1St Cake Cutting • October 8th 100 Years Between The Piers 113 06/07 Goals and Highlights • Future Park Development: Sunset Ridge, Newport Center Park • Support efforts for two new Community Centers in SAH and Newport Coast • Lead role in City Centennial Celebrations • Roll-out of Department Marketing Plan 114 Questions? Recreation d Senior Services Department Your First Choice for Connecting People, Play and Programs! 115 Ar 415 I �mrra►iTr FY zoo6 /o7 Budget Presentation To provide quality, cost effective public works and services to the community of Newport Beach Meet the current and future needs of infrastructure, services, and resources for citizens and visitors Implement Capital Improvement Program and design, construct and sustain City's infrastructure in an efficient and innovative manner Provide outstanding service and engineering expertise to ALL customers Develop a team of proficient and professional staff Major renovations of existing infrastructure while minimizing disruption to the public Many projects in tight quarters require more phasing and timing to avoid impacts Emphasis on traffic signal coordination using newer technologies and public education Emerging water quality science and implementation City Building Facilities Master Plan — creating a roadmap for the improvement, replacement and maintenance of City owned buildings and facilities 119 Salaries and Benefits Maintenance and Operations 2005/06 Estimated $3,648,877 g (`0nifol ni iflow qz 2006/07 Proposed $4,122,653 7941490 $ 859,519 307600 $ 31,100 1473,967 $5,013,272 Increased environmental programming and new projects related to recent annexation areas $41.1 million Capital Improvement Program 119 projects plus 10 projects continued from FY 06 Proposed addition of Principal Engineer Proposed addition of Associate Engineer Reintroduction of Survey Technician Transfer of Parking Meter staff to Admin. Services 121 COLA for Existing Staff General Insurance Increase Addition of Principal Engineer Addition of Associate Engineer Reintroduction of Survey Worker Transfer of Meter Expenses Transfer of Meter Staff $3511708 $156,735 $144,024 $109,344 $100,158 ($ 32,480) ($257,175) 122 Donna and John Crean Mariners Branch Library Morning Canyon Stabilization Measures West Newport Streetlight Improvements Newport Heights, Cliffhaven and Seaward Streets Rehab East Coast Highway Sidewalk and Wall Installation City Corporate Yard Building W Upgrades Mariners and China Cove Pump Station Corona del Mar Beach Improvements Fire Station 6 and Police Station Modifications Traffic Signal Upgrades Sidewalk, Curb and Gutter Replacement Program 123 Jamboree Road — MacArthur Boulevard Intersection Improvements Corona del Mar Area Pavement Rehabilitation Water Pipeline Master Plan Sewer and Storm Drain Replacement Alley Replacement Program 32nd Street Tide Valve Replacement 44th Street Tide Valve Replacement Begonia Park Playground Improvements Irvine Avenue 24" Water Main, University to Bristol Irvine Avenue Sidewalk at Santiago 124 Balboa Village Improvements Phase 3 West Newport Streets and Alleys Rehabilitation Newport Shores Pavement Rehabilitation Balboa Island Bayfront Repair Bay Ave Phase 1 Drainage (Bay /Lindo) 0 125 Sewer Main Improvements, Big Canyon Trunk Newport Coast Community Center Fire Station No. 7 Construction (Santa Ana Heights) Back Bay Marine Science Center Jamboree Road Rehabilitation, University to Bristol and Ford Road to San Joaquin Hills Drive Newport Boulevard Bioswale Traffic Signal Coordination Traffic Signal Improvements Sidewalk, Curb, Gutter Replacement Buck Gully Force Main Replacement 126 Flashing Pedestrian Crosswalk on Coast Highway at Orchid Avenue Newport Coast Watershed Studies and Improvements Mariners Park Refurbishment Little Corona Beach Restroom Newport Village Park 26th Street Tidal Structure and Bulkhead Birch Street Rehabilitation Placentia Avenue and Hospital Road Rehabilitation Superior Avenue Rehabilitation 127 • Plans, designs and constructs the City's infrastructure • Protects public property from unpermitted encroachments and ensures safe construction of private parties working in the public right -of -way • Reviews plans for residential and commercial development • Adds quality and safety to our lives through the use of engineered controls and measures • Organized as three divisions: General Management and Strategic Planning Special Projects Financial and Support Management Budget and Contracts Personnel Administration Permit Issuance Plan Check Processing Records Management Customer Service Geographical Information Systems Master Planning Design Services Construction Management and Inspection Special Studies and Projects Cost Estimation Right -of -Way Acquisition Grant Writing Permit Processing Surveying Engineering Resource Traffic Engineering Transportation Planning Subdivision Engineering Land Use and Development Review Traffic Signal System Operations Neighborhood Traffic Calming Programs Assessment District Administration Encroachment Permitting Traffic Engineering Resource Development Services Resource The largest expenditures in Maintenance and Operations are contract services: • Traffic signal maintenance - $305,000 • Special studies and engineering - $47,000 • Permit related inspection services - $37,300 • Department contribution for 800 MhZ - $31,000 • On -call surveying services - $6,000 The City continues to undertake an ambitious and wide ranging capital improvement program and service orientation. Despite the many challenges associated with an aging infrastructure, State and Federal mandates, evolving environmental priorities, increased labor and materials costs, and demanding workload, we are proud of this department's accomplishments and the direct impact our services render to the citizens and visitors of Newport Beach. �4 s R Providing quality, cost effective public works and services to the community of Newport Beach 'S DEPARTMENT "0 & Gas • Water • Wastewater _ on The Utilities Department is responsible for providing water service, wastewater collection, oil and gas production, electrical services, and street lights to the citizens of Newport Beach. Water is delivered to the tap, wastewater is transported for treatment, and streets and beach parking lots are made safer with lighting. The Utilities Department has four divisions: Electrical, Oil & Gas, Water, and Wastewater. UTILITIES DEPARTMENT Electrical Oil & Gas • Water • Wastewater SION The Electrical Division is responsible for the maintenance and operation of the electrical services at all City facilities. These include park sites, community buildings, water and sewer pump stations, oil wells, emergency generators, and over 6000 street and parking lot lights. UTILITIES DEPARTMENT lectrical • Oil & Gas • Water • Wastewater NNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES Personnel Changes: None Operational Changes None Large Expenditures • Energy — (SCE) for the streetlights, signal lights and pedestrian crossing lights - Total amount of $545,500 - Account 8116 Maintenance & repair materials for street light repairs, series conversions, cabinet replacement and wiring changes - Total amount of $75,000 - Account 8160 Nl�k a w�r V 1 1L1 1 1L' J LL' 1 1"111 1 1V1L' 1 '4 1 I (=I Electrical • Oil & Gas • Water • Wastewater Uk"NUE OR FEES COLLECTED 7h] UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater WATER DIVISION The Water Division which consists of four sections (Water Maintenance and Repair, Water Meters, Water Production, and Water Quality) delivers water from both local and imported sources. Staff operate the pumps, reservoirs and pressure reducing stations, perform water quality testing, provide meter reading services, respond to customer service requests, and perform year - round preventative maintenance of fire hydrants, shut -off valves, and over 200 miles of transmission mains. w UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES Operational Changes: Water Purchase Increase — In 2006 -07 the OCWD basin pumping percentage is estimated to be at 69% of our total demand. OCWD is increasing the total acre -foot charge for groundwater from $241 to $283. In addition, MWDOC is increasing the per acre -foot charge for import water from $482 to $496. — this represents a combined increase of 6.7% or $450,000. Large Expenditures: • Water Purchases - Combination of groundwater, surface water and reclaimed water - Total amount of $6,680,000 - Accounts 8295, 8296 & 8297 • City Services Charge - Cost of services provided by General Fund services - Total amount of $1,466,750 - Account 8330 Energy — (SCE) for the operation of the pump stations, well sites, reservoirs and other water facilities - Total amount of $898,,000 - Account 8116 .T UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater REVUE OR FEES COLLECTED entirely funded by the sale of water and connection fees. Water sales Connection fees Interest Income (est.) Other misc. revenue Total revenue Estimate 2005 -06 $14,880,000 $ 1,495,000 $ 370,000 $ 206,078 $16,951,078 Revised 2005 -06 $15,140,000 $ 1,383,000 $ 520,000 $ 2,129,466 $19,172,466 Estimate 2006 -07 $15,532,000 $ 1,555,000 $ 650,000 $ 192,000 $17,929,000 UTILITIES DEPARTMENT Electrical Oil & Gas Water . Wastewater ION The Wastewater Division operates 20 pump stations, and maintains over 200 miles of wastewater collection system that transports the City's wastewater to the County's trunk system for treatment at the Huntington Beach plant. The Wastewater Division's Closed Circuit Television unit is working towards video taping the 200 miles of sewer main by 2008 to meet the General Waste Discharge Requirements for the State of California. UTILITIES DEPARTMENT Electrical • Oil & Gas • Water • Wastewater NNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES Operational Changes - ®_ Grease Control Device / Inspection $20,000 — Account 8159 _ Large Expenditures: • Equipment Maintenance & Replacement - Paid to internal service fund - Total amount of $314,250 - Accounts 8022 & 8024 • City Services Charge - Cost of services provided by General Fund services — Total amount of $292,740 - Account 8330 • Tree Root Foaming Program - Total amount of $85,000 — Account 8189 • Professional services - Total amount of $69,000 — Account 8080. • Energy (SCE) for the operations of lift stations - Total amount of $60,000 - Account 8116 V V VI FVU J \JVI I IN LX VGI I G I U LIQVIII Iy Compensated Absence Fund Retiree Insurance Fund Police Grants AQMD Environmental Liability Ackerman Trust 154 Internal Services Workers Compensation This budget is managed by Human Resources and provides for the City's expenses related to workers compensation. FY 2005 -06 Estimated Actual $27510,075 FY 2006 -07 Proposed Budget $2,418,461 155 11 Internal Services General Liability This budget is also managed by Human Resources and provides for the City's expenses related to general liability. FY 2005 -06 Estimated Actual $2,619,108 FY 2006 -07 Proposed Budget $2,970,228 156 Internal Services Compensated Absence Fund This budget is funded by departmental payments based on percentage of salary. The funds are used for leave buyouts (i.e., vacation and flex leave). FY 2005 -06 Estimated Actual $1,200,000 FY 2006 -07 Proposed Budget $1,206,000 157 M AMTM Internal Services Retiree Insurance Fund The City amended the Retiree Insurance Program this year, transitioning from a defined benefit plan to a defined contribution plan. The transition will take an estimated 20 years, but our operating expenses will eventually be capped and the City's unfunded liability will be zero. FY 2005 -06 Estimated Actual $1,276,355 FY 2006 -07 Proposed Budget $1,974,956 158 e B -301 Narcotics Asset Forfeiture Fund This is the City's participatory share of State and Federal asset seizures. These funds can only be used to supplement, but not subsidize law enforcement activities. FY 2005 -06 Estimated Actual $200,595 FY 2006 -07 Proposed Budget $89,337 159 Other Activities, page B -302 Supplemental Law Enforcement Service Fund State Assembly Bill 3229 provides funds to the City to be used exclusively for front -line law enforcement services. The Bill stipulates that these funds are to be segregated and can only be used to supplement, but not subsidize law enforcement activities. FY 2005 -06 Estimated Actual $120,000 FY 2006 -07 Proposed Budget $120,000 160 Other Activities, page B -303 Air Quality Management District State Assembly Bill 2766 provides cities with a modest annual budget to encourage the reduction of air emissions. The City uses its AQMD funds to support the employee rideshare program and to subsidize the cost of the electric vehicles used for City services. FY 2005 -06 Estimated Actual $26,415 FY 2006 -07 Proposed Budget $26,415 161 Other Activities, page B -304 Environmental Liability As part of the City's franchise agreements with commercial solid waste haulers, the City collects 5.5% of their gross receipts. These funds are used to provide the City with environmental liability insurance and to conduct waste related environmental assessments. FY 2005 -06 Estimated Actual ►•1 111 FY 2006 -07 Proposed Budget $90,000 162 ® Other Activities, page B -305 Ackerman Fund Interest earned from this endowment is accounted for and spent as follows: 75% for the purchase of high tech library equipment and 25% for a City administered scholarship program. FY 2005 -06 Estimated Actual $15,100 FY 2006 -07 Proposed Budget $43,400 163 City of Newport Beach WP 'Aa�� 14 \LIFOR Fiscal Year 2006 -07 Department Budget Review Budget Totals Salaries & Benefits 183 City Council Budget Presentation - Fiscal Year 2007 T J-% Fleet Maint. a �° COp >\1 5% Support Services 25 %� FY 07 Bud-get by Division (NAFF Funds Not Included Non- Sworn Personnel 38% FY 07 Personnel Breakrl rJ�r_rr� COP 5% Support Services Sworn Officers by Division 3% -i ■ Workload Indicators 141 121 v 101 d N v 61 0 0 CL 61 A so 41 21 Planning Commission Cases + Appeals 2001 2002 2003 2004 2005 2006' Year --*—Cases ♦ Appeals +Call ups I 7000 6000 5000 N 4000 0 a 3000 0 2000 1000 0 Plan Reviews & Plan Checks 2001 2002 2003 2004 2005 2006' Year — *— ReHews ♦ Checks I Building Department Divisions Percentage of Budget Plan Check / Permit Processing 45.4% Administration 14.4% Inspection 40.2% r,i -' • Department Budget Overview Street Trees 4% Parks Maintenance 17% Equipment Maintenance/ Replacement Admin. 16% 3% 1 Field Maintenance 15% Refuse /Recycling 24% Operations Support 21% Library's Major Expenditure Areas 11 7% 2% 2% 2006 -2007 o Salaries & Benefits ■ Library Materials ❑ Facilities ❑ Software & Equipment Maintenace ■ Capital Outlay Software & Salaries & Library Equipment Benefits Materials Facilities Maintenance Capital Outlay 2006 -2007 4,381,107 639,740 388,579 1371144 1111100 2005 -2006 3,995,915 597,740 1 330,659 131,274 1111100 11 7% 2% 2% 2006 -2007 o Salaries & Benefits ■ Library Materials ❑ Facilities ❑ Software & Equipment Maintenace ■ Capital Outlay 4®r Wkw Arts &Cultural Services Special Expenditures City Grants Sister Cities Maintenance & Repair of Art Salary & Benefits * New program for 2006 - 2007 $40,000 $20,000 $5,000 $87,667 o City Grants E] Sister Cities m Maintenace & Repair of Art' p Salary & Benefits Revenue 2006 -2007 ❑ General Tax Revenue ■ Fees for Service ❑ Intergovernmental Reimbursements ❑ Miscellaneous Revenues 2006 -2007 2005 -2006 General Tax Revenue 5,434,021 5,144, 590 Fees for Service 30,000 29,200 2005 -2006 ❑ General Tax Revenue ■ Fees for Service ❑ Intergovernmental Reimbursements ❑ Miscellaneous Revenues Intergovernmental Miscellaneous Reimbursements* Revenues* 300,000 329,481 120,000 455,185 "Donations & Intergovernmental Reimbursements are not guaranteed year to year. Division Breakdown ❑ Admin: 3FT, .50 FTE, $508,734 ■ Recreation: 12 FT, 17.33 FTE, $3,412,988 ❑ Senior Services: 10 FT, .13 FTE, $971,878