HomeMy WebLinkAbout08 - C-3801 - Placentia Avenue & Hospital Road Street RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
November 14, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Frank Tran, P.E.
949 -644 -3340 or ftran @city.newport - beach.ca.us
SUBJECT: PLACENTIA AVENUE AND HOSPITAL ROAD STREET
REHABILITATION- AWARD OF CONTRACT NO. 3801
RECOMMENDATIONS:
1 Approve the plans and specifications.
2. Award Contract No. 3801 to Sequel Contractors, Inc. for the Total Bid Price of
$1,212,300, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $121,230.00 (10 %) to cover the cost of unforeseen work.
4. Approve a Budget Amendment in the amount of $231,530 from unappropriated
Traffic Congestion Relief Fund to Account No. 7191- C5100860 and increasing
revenue estimates by $231,530.
DISCUSSION:
At 10:00 a.m. on November 1, 2006 the City Clerk opened and read the following bids
for this project:
TOTAL BID AMOUNT
$1,212,300.00
$1,223,790.00
$1,224,224.00
$1,349,880.00
$1,373,519.40
$1,424,530.00
* as Bid Amount is $1,248,990.00
The low total bid amount is 14.37 percent above the Engineer's Estimate of $1,060,000..
The higher cost is mainly due to the increased need for traffic control as construction is
BIDDER
Low
Sequel Contractors, Inc.
2
Excel Paving Co.
3
All American Asphalt
4
Sully -Miller Contracting
5
R.J. Noble Co.
6
Hardy & Harper
TOTAL BID AMOUNT
$1,212,300.00
$1,223,790.00
$1,224,224.00
$1,349,880.00
$1,373,519.40
$1,424,530.00
* as Bid Amount is $1,248,990.00
The low total bid amount is 14.37 percent above the Engineer's Estimate of $1,060,000..
The higher cost is mainly due to the increased need for traffic control as construction is
Placentia Avenue and Hospital Road Street Rehabilitation — Award of Contract No. 3801
November 14, 2006
Page: 2
divided into five phases to accommodate the neighboring uses. The low bidder, Sequel
Contractors, Inc. possesses a Califomia State Contractors License Classification "A" as
required by the project specifications. A check of the Contractors references indicates
they have satisfactorily completed similar projects for other municipalities.
This project consists of removing and reconstructing roadway, driveway approaches,
curb access ramps, curb and gutter; placing base, asphalt base course, grinding and
placement of asphalt overlay; and other incidental items of work. The work will be
divided into five phases to accommodate access to Hoag Hospital and the various
medical facilities in the area.
A maximum of $435,500 for construction on this project will be provided through Arterial
Highways Rehabilitation Program (AHRP) funds administered through CalTrans.
Per the Contract Specifications the Contractor will have 45 consecutive working days to
complete the work.
Environmental Review:
City staff has reviewed the project and has determined the project is exempt from the
Cal'Ifomia Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA
Implementing Guidelines when the project is authorized by the City Council. This
exemption covers the maintenance and alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected residents and businesses will be noticed by
the contractor with City prepared notices ten days and two days prior to starting work in
their area.
Geotechnical. Material Testing, and Survey Services:
In addition to the contract costs, approximately $13,500 in geotechnical, and material
testing are estimated for this project and will be preformed under the on -call
professional services agreement.
Placentia Avenue and Hospital Road Street Rehabilitation — Award of Contract No. 3801
November 14. 2006
Page: 3
Funding Availability:
Upon approval of the attached budget amendment, funding is available in the following
accounts:
Account Description
Traffic Congestion Relief
Measure M Turnback
AHRP
Proposed uses are as follows:
Vendor
Sequel Contractors
Sequel Contractors
On —call Consultant
Prepared by:
Frank Tran, P.E.
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
Account Number
Amount
7191- C5100860
$380,530
7281- C5100860
$531,000
7285- C5100860
$435,500
Total:
$1,347,030
Purpose
Amount
Construction Contract
$1,212,300
Construction Contingency
$121,230
Materials Testing
$13,500
Total:
$1,347,030
Submitted by:
Badum
s Director
PLACENTIA AVE. & HOSPITAL RD. REHABILITATION
Contract No. 3801
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City of Newport Beach NO. BA- 07BA -024
BUDGET AMENDMENT
2006 -07
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
AMOUNT: E23�,530.00
IdIncrease in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from unappropriated Fund Balance for additional funding required to complete
the contract for the Palcentia Avenue and Hospital Road Street Rehabilitation.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
190 3605
REVENUE ESTIMATES (3601)
Fund/Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Traffic Congestion Relief - Fund Balance
Description
Amount
Debit Credit
$231,530.00
$231,530.00
Division Number
Account Number
Automatic System Enfry. l-�L
Signed: �� 7
financial Approval: Administrativ Services Director Date /
Signed: l I _ 4 /
/administrative Approv : City Manager to
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7191 Traffic Congestion Relief
Account
Number
C5100860 Placentia Ave /Hospital Rd Rehabilitation
Division-
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Amount
Debit Credit
$231,530.00
$231,530.00
Division Number
Account Number
Automatic System Enfry. l-�L
Signed: �� 7
financial Approval: Administrativ Services Director Date /
Signed: l I _ 4 /
/administrative Approv : City Manager to
Signed:
City Council Approval: City Clerk Date